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06/01/1992MINUTES ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, JUNE 1, 1992 - 7:00 P.M. COUNCIL CHAMBERS - CITY HALL - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL Councilmembers Present: Councilmembers Peg Pinard, Penny Rappa, Jerry Reiss, Bill Roalman, and Mayor Dunin Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampien, Assistant City Administrative Officer, Jeff Jorgensen, City Attorney; Pam Voges, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas, Community Development Director, Bill Statler, Finance Director; Ann McPike, Personnel Director, Jim Gardiner, Police Chief; Bill Hetland, Utilities Director; Deb Hossli, Administrative Analyst PUBLIC COMMENT PERIOD There was no public comment. 1 CONSENT AGENDA Moved by Rapoa /Roalman was unanimously approved as recommended by the City Administrative Officer with the exception of C-4, C -5, C-8, and C-9. C-1 COUNCIL MINUTES Moved by Raooa /Roalman (5-0) the following minutes were approved as amended. Tuesday, April 21, 1992 at 4:00 P.M. C-2 CONTRACT PAY ESTIMATES Moved by Raooa /Roaiman (5-0) to approve contract pay estimates and change orders and ordered paid as recommended. C-3 MIXED -USE ZONE (File No. 463) Council considered final passage to an ordinance to add a mixed -use zone to the Zoning Regulations (continued from 5/19/92). Moved by Rama /Roalman (5-0) Ordinance No. 121 0 was given final passage as recommended. City Council Meeting Page 3 Tuesday, June 1, 1992 - 7:00 P.M. 1 C-4 WATER A QCATIO N RE GU LATIONS ( File No. 517 ) Council considered final passage to an ordinance to prevent allocations from reserves at the end of mandatory water conservation (continued from 5/19/92). Moved by Raooa /Roalnan (3-2, Councilman Reiss and Mayor Dunin voting no), Ordinance No. 1211 was given final passage as recommended. C-5 EXCEPTION TO HRC BYLAWS (File No. 1042) Council considered an exception to the Human Relations Commission's bylaws allowing the chair and vice-chair to continue to serve in their respective roles for an additional year. Mayor Dunin expressed concern that, if possible, at least the Mayor and Vice -Mayor exchange roles for this one year as he wanted to be clear that there was no precedent set by allowing them to continue in their respective positions. After discussion, moved by Roalman / Dunin the exception to the HRC bylaws was approved due to special circumstances for this one year only because no other member was desirous of serving in either of these roles. ' C-6 TRANSPORTATION PARTNERSHIP PROGRAM (File No. 541) Council considered approving an amendment to the State -Local Transportation Partnership Program agreement. Moved by Rauaa /Roalman (5-0), Resolution No. 8016 was adopted authorizing the execution of Program Supplement No. 001 to the State -Local Transportation Partnership Program Agreement as recommended. C-7 TRAFFIC SIGNAL UPGRADE (File T -14C) Council considered plans and specifications for Traffic Signal Upgrade; Santa Rosa at Palm, Santa Rosa at Mill, City Plan No. T -14C; engineer's estimate - $70,000. Moved by RaPRI /Roalman (5-0), approved plans and specifications, authorized staff to advertise for bids, and authorized City Administrative Officer to award contract (A- 52- 92 -CC) if lowest responsible bid is within Engineers estimate as recommended. C-8 PURCHASE OF REAL PROPERTY (File No. 168) Council considered purchase of real property for siting the AutoPark Way Water Treatment tanks and facilities from Hysen Living Trust and Johnson Living Trust for the sum of $45,000. Councilwoman Pinard expressed concern about the expense and suggested that this should have been postponed and re- examined with a report back to Council. City Council Meeting Page 4 Tuesday, June 1, 1992 - 7:00 P.M. Mayor to execute After discussion, moved by Raooa /Reiss to approve the purchase and authorize the Ma y an agreement (A- 53- 92-CC) for purchase of real property for the sum of $45,000 and direct that the funds be put into escrow (3-2, Councilmembers Pinard and Roalman voting no). C-9 HOMELESS SHELTER SECURITY PROGRAM (File No. 1046) Council considered a contribution to the Economic Opportunity Commission (EOC) to fund a pilot security program for the Homeless Shelter on Orcutt Road. Councilman Reiss stepped down due to a possible conflict of interest because he owned property within a 100 foot radius. Moved by Raooa /Roalman to approve and authorize a $2,250 contribution to the EOC as recommended. Motion carried (4-0-1, Councilman Reiss absent). Councilman Reiss returned to the dias. PRESENTATIONS P1. A special presentation is made by Rick Cohen, Polly Harrigan and John Sacks on behalf of Hotline, Inc., to Mayor Ron Dunin for his many contributions and support he has given to this agency over many years. , COUNCIL LIAISON REPORTS There were no Council Liaison Reports. PUBLIC HEARINGS 1. UTILITY RATE ADJUSTMENTS (File No. 525) A. LOW INCOME ASSISTANCE PROGRAM Council held a public hearing to consider a program to assist low-income customers afford City utilities. Bill Statler. Finance Director, reviewed the agenda report with the recommendation that staff be directed to prepare a low-income assistance program for water and sewer customers consisting of the following elements: 15% rate reduction, one-time payment assistance, and hardware retrofit Mayor Dunin declared the public hearing open. Richard Schmidt stated that he supported the concept but felt there was very little incentive for continued water conservation under this plan. Mayor Dunin declared the public hearing closed. Moved by Roalman /Reiss that staff be directed to prepare a low-income assistance program for water and sewer customers as recommended by staff. Motion carried (5.0). r CI 1 City Council Meeting Tuesday, June 1, 1992 - 7:00 P.M. B. WATER FUND RATE REVIEW Page 5 Council held a public hearing to consider: 1) retaining the existing rate structure of 1992 -93 with rate increases of approximately 6% annually beginning July 1, 1993 through June 30, 1997; 2) modifying the existing rate structure to establish separate rate classification for construction accounts and setting readiness to serve rates at the 5/8 inch meter level for all single meter residential accounts. Bill Statier, Finance Director, reviewed the agenda report with the recommendation that Council 1) retain the existing rate structure for 1992 -93. He stated that although no rate increases for revenue purposes are required for 1992 -93, that a minor increase of approximately 6% annually was projected for 1993 -94 through 1996 -97; and 2) he recommended adoption of a resolution which would modify the existing rate structure as follows: a. Establish a separate rate classification for construction accounts under which each such account would receive a water allocation of two units per billing period at a cost of $1.20 per unit plus the usual readiness to serve charge based on meter size, with any water usage over the two unit allocation to be billed at $150.00 per unit. b. Set readiness to serve rates at the 5/8 inch meter level for all single meter residential accounts, which would require increasing the rate for consumption over 10 units of water from $2.40 per unit to $2.55 per unit effective July 1, 1992 in order to offset the revenue losses from this change. Councilwoman Pinard was concerned that staff was not recommending that there be some sort of a reduction for the additional $700,000 revenues that the City made as a result of the increase. She believed that the main issue was accountability. Staff explained that new projects totalling $1,913,000 will be required for the water treatment plant upgrade, the Salinas Reservoir expansion, and groundwater wells. Councilman Reiss expressed concern that if there was a decrease today, then within a year or two there would be an even higher rate increase required to cover the capital improvements. Mayor Dunin declared the public hearing open. Don Smith. Vista Del Lago, spoke against the water rate increase as he believed that the majority of it was based on whether the City was part of the state water project. He also supported the no meter charge. Brett Cross, 1217 Mariner's Cove, (speaking as an individual) did not support the staffs assumption that the City residents will go back to its 90% usage of 1987. LaVerne Schneider, resident for 30 years, urged against the proposed increase. She expressed concern that Cal Poly has not had an increase in 28 years and felt this should be rectified. Mayor Dunin declared the public hearing closed. Bill Stotler, Finance Director, stated that Cal Poly and the City are negotiating a new rate structure for Cal Poly and that a report is due within the next two to three months. City Council Meeting Page 6 Tuesday, June 1, 1992 - 7:00 P.M. Moved by Pinard /Roalman to explore creating a rate structure that would remove the minimum meter charge and establish a similar rate structure as adopted by the City of Morro Bay and direct staff to provide additional alternatives. Motion carried (4-1, Councilwoman Rappa voting no). Moved by Pinard /Dunin to provide a reduction for the percentage of rate increase that was charged water users during the mandatory water conservation period. Motion failed (2 -3, Councilmembers Roalman, Reiss, and Rappa voting no). After additional discussion, moved by Rappa /Roalman, Resolution No. $017 was adopted (5-0) modifying the existing rate structure with amendments to establish a separate rate classification for construction accounts under which each account would receive two units per billing period at a cost of $1.20 per unit plus readiness to serve charge based on meter size, with any water usage over the two unit allocation to be billed at $150.00 per unit. 8:30 P.M. Mayor Dunin declared a recess. 8:45 P.M. City Council reconvened; all Councilmembers present. 2. ORGANIZATIONAL ANALYSIS (File No. 101) Council considered recommendations by Hughes, Heiss & Associates for the reorganization of the Community Development, Recreation and Public Works Departments. John Dunn, City Administrative Officer, made brief remarks regarding the need for the organizational analysis and supported the recommendations with the exception of providing longer time frames for implementation changes. The specific implementation dates were not public information because it was still being negotiated with the Employees Association. Richard Brady. Hughes, Heiss & Associates, reviewed the study and the recommendations for change. He reviewed the process that they went through to come up with their recommendations. Gary Goelitz, Hughes, Heiss & Associates, also reviewed the recommendations, specifically those suggested for the Community Development Department. Mr. Brady then reviewed the recommendations for Recreation and Public Works. Councilman Roalman stated he received a complaint from some employees that the consultant did not interview very many individual citizens for their recommendations about the customer satisfaction portion of the study but rather the emphasis was on development type of people. He suggested that maybe the Open Space Planner might not be appropriate to transfer to the Recreation Department and suggested the Parks and Recreation Commission review this recommendation. His concern was that Recreation's primary function is in the recreational field whereas Community Development functions and works together bringing property owners together in reviewing land uses and identifying appropriate green belts, and related issues. Mayor Dunin asked for public comment. Carla Sanders, representing the Citizens Planning Alliance, felt that the citizen's groups' input were left out of this study and suggested a 30-day continuance to enable others to review and make recommendations. City Council Meeting Page 7 Tuesday, June 1, 1992 - 7:00 P.M. Barbara Lynch spoke in support of retaining the Technical Services position. Joe Kourakis, member of the Parks and Recreation Commission, also urged that the Commission be given an opportunity to provide an administrative prospective to the study. Janet Kourakis, 1577 Tanglewood Dr., also expressed concerns about the study. Greg Macedo member of the Parks and Recreation Commission, also urged a continuance. Richard Schmidt, speaking as an ex- Planning Commissioner, did not believe that some of the information was accurate as identified in the study. He did not believe the Open Space Planner should be placed in a non - planning department. Jerry Kenny. Supervising Engineer, spoke in support of the Technical Services position. Don Smith believed that the Planning Commission should have an opportunity to review the document prior to the Council taking action on it. Mayor Dunin closed the public portion of the meeting. The consultants responded to some of the public comments. Councilwoman Raooa stated that change, although difficult, was necessary and supported the recommendations. She did not think it appropriate for the Commissions to review administrative 1 functions as they had no expertise in this area. Councilman Roalman suggested a 30-day review period to enable the Parks and Recreations Commission or others to review the document. In general, he could support the concepts and recommendations outlined by the consultants. Councilwoman Pinard did not support some of the structural organizational suggested changes. She did not want a fast food for developers. After discussion, moved by RapRi /Reiss to support the recommendations for reorganization as outlined in the report by Hughes, Heiss & Associates and direct staff to implement the recommendations generally as identified. Motion carried (3-2, Councilmembers Pinard and Roalman voting no). 11:05 P.M. Mayor Dunin declared a recess. 11:10 P.M. City Council reconvened; all Councilmembers present. 3. CIGARETTE VENDING MACHINES (File No. 703) Council held a public hearing to consider amending the City's Municipal Code to prohibit cigarette vending machines within the City. 1 Mayor Dunin declared the public hearing open. Steve Hansen, from the Medical Association, spoke in support of the ordinance. City Council Meeting Page 8 Tuesday, June 1, 1992 - 7:00 P.M. Mayor Dunin declared the public hearing .closed. Moved by Reiss /Pinard Ordinance No. 1212 was introduced to print (5-0) prohibiting cigarette vending machines as recommended. 4. PLAN CHECK FEES (File No. 402) Council held a public hearing to consider establishing a 50% reduction in plan review fees for building permit applications involving identical buildings. Due to the lateness of the hour, moved by RaDOa /Reiss this item be continued without discussion to a future meeting. Motion carried unanimously (5-0). BUSINESS ITEMS 5. STATE WATER/WHALE ROCK WATER EXCHANGE (File No. 901) Council considered the exchange of water from Whale Rock Reservoir for State Water in order to eliminate the need to build all or a portion of the Chorro Valley pipeline. Due to the lateness of the hour, moved by Raooa /Roalman this item be continued without discussion to a future meeting. Motion carried unanimously (5-0). S. STENNER CREEK MOBILEHOME (File No. 517) Council considered the disposition of the Stenner Canyon Mobilehome. After brief discussion, moved by Raooa /Roalman that staff be directed to explore the possibility of selling or trading the property to the property owner with the report back to Council prior to staff negotiating an agreement with the property owner. (5-0). 7. ECONOMIC TASK FORCE (File No. 262) Council considered forming a five member Mayor's Economic Task Force to study and make recommendations on the City's economic viability. Mayor Dunin stated he would ask Council support of establishing a Steering Committee which would serve as a nominating committee for the establishment of a 5-7 member Mayor's Economic Task Force. Although they would identify their program, he sees them being responsible for a short and long -term economic recovery program with recommendation to the Council. He suggested several possible candidates: Ken Schwartz, Rob Rossi, Robert Griffin, Bob Davis, John French, Mike Moms, Becky Hoffman, Peg Peterson, Maggie Cox, Tom Brown, Mr. DiMilo and Ray Belnap. After discussion, moved by Raooa /Reiss to support the establishment of a Steering Committee to nominate a 54 member Mayor's Economic Task Force to be responsible for the development of a short- and long -term economic recovery program. Motion carried unanimously (5-0). fl F-j City Council Meeting Page 9 Tuesday, June 1, 1992 - 7:00 P.M. CAPITAL IMPROVEMENT BOARD File No. 242 8. C ( ) Due to the lateness of the hour, moved by Rappa /Reiss this item continued without discussion to a future meeting. COMMA. Upon general consensus, staff directed to report back on concerns expressed by the property owner of the Del Monte Cafe due to the removal of parking on Santa Barbara Street by recent Council action. 11:30 there being no further business to come before the City Council, Mayor Dunin adjourned the meeting to Monday, June 8, 1992 at 12:00 noon. % APPROVED BY COUNCIL: 7/7/92 L. v Pa Voges, City Cle PV:cm MINUTES CLOSED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO MONDAY, JUNE 8, 1992 - 12:00 -2:30 P.M. COUNCIL HEARING ROOM - CITY HALL - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL Councilmembers Present: Councilmembers Penny Rappa, Jerry Reiss, Bill Roalman, and Mayor Dunin Absent: Councilmember Peg Pinard City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Pam Voges, City Clerk; Ann McPike, Personnel Director Council held a closed session to discuss appointed officials' evaluation process. 12:15 PM Council held evaluation with John Dunn, City Administrative Officer. 1:00 PM Council held evaluation with Jeff Jorgensen, City Attorney. 1 1:45 PM Council held evaluation with Pam Voges, City Clerk.