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07/07/1992City Council Meeting Page 2 Tuesday, July 7, 1992 - 7:00 PM • PUBLIC COMMENT PERIOD P.C.1. /2./4. Richard Schmidt Dr. Eric Dover, Pat Veesart spoke against the Council's previous action to deny the public the opportunity to vote on State Water. P.C.3. David Friend spoke in support of the Council's previous action on State Water. P.C.S. Roy Hanff. 569 Lawrence Drive, opposed to the City's policy of charging $.25 per copy. Staff directed to report back to Council on how this charge was established. CONSENT AGENDA Moved by RBDDa /Roalman the Consent Calendar was unanimously (5-0) approved as recommended by the City Administrative Officer with the exceptions of C-4, C-5, C-6, C-7 and C-8 as noted. C-1 COUNCIL MINUTES Moved by Raooa /Roalman (5-o) to approve the following minutes as amended: Monday, May 11, 1992 at 12:00 PM; Monday, June 1, 1992 at 6:00 PM; Monday, June 8, 1992 at 1200 PM; and ' Tuesday, June 9, 1992 at 2:00 PM C-2 CONTRACT PAY ESTIMATES Council considered contract pay estimates and change orders. Moved by Raooa /Roalman (5-0) to approve contract pay estimates and change orders and ordered paid as recommended. C-3 UNIFORM CODES A. BUILDING CODES (File No. 402) Council considered final passage to an ordinance adopting the 1991 editions of the Uniform Codes and the 1990 edition of the National Electrical Code with amendments (continued from 6/16/92). Moved by Rapoa /Roalman (5-0), Ordinance No. 1213 was given final passage as recommended. B. FIRE CODE (File No. 726) Council considered final passage to an ordinance adopting 1991 edition of the Uniform Fire Code with amendments (continued from 6/16/92). Moved by Raaoa /Roalman (5-0), Ordinance No. 1214 was given final passage as recommended. City Council Meeting Page 3 Tuesday, July 7, 1992 - 7:00 PM C-4 HVAC REPLACEMENT AT POLICE STATION (File No. S -2511) 1 Council considered plans and specifications for the replacement of existing Heating, Ventilating, and Air Conditioning (HVAC) system at the Police Department. Councilwoman Pinard expressed concern about the expense of this item given the state fiscal crisis. After brief discussion, moved by Raooa /Roalman to approve the plans and specifications for the Police Station contingent upon recorn mendations, N any, from the Architectural Review Commission; and authorize solicitation of bids and contract award (A- 60-92 -CC) by the City Administrative Officer N the lowest responsible bidder is within the engineer's cost estimates as recommended. Motion carried (4-1, Councilwoman Pinard voting no). C -5 1992 CHIP SEAL PROJECT (File No. S-13A) Council considered plans and specifications for the 1992 Chip Seal Coat Project, City Plan No. S-1 3A, Engineer's estimate: $177,000 (continued from 6/16/92). Councilwoman Pinard again expressed concern about approving this project due to the high cost and felt that it was premature. After brief discussion, moved by RapRl /Dunin to approve the plans and specifications, authorize solicitation of bids, and contract award (A- 61- 92 -CC) by the City Administrative Officer if the lowest responsible bid is within the Engineer's cost estimate as recommended. Motion carried (4-1, Councilwoman Pinard voting no). C-6 JANITORIAL SERVICES (File No. JAN 92 -001) Council considered Janitorial Service contract for multiple City buildings estimated to cost $90,000 per year (continued from 6/16/92). Mayor Dunin supported keeping this contract in -house using existing personnel. After discussion, moved by Dunin /RaRRA to approve the specifications, Specification No. JAN -91 -001, authorize solicitation of bids, and to return the issue to the City Council for approval after final analysis of contract vs. in -house personnel costs. Motion carried (4-1, Councilwoman Pinard voting no). C-7 PARKING FINE COLLECTION (File No. 551) Council considered specifications for Parking Fine Collection estimated to cost $108,000 per year. Mayor Dunin expressed concern about the cost of this program. After discussion, moved by Dunin /Raooa to approve the specifications for the Parking Fine Collection, authorize solicitations of request for proposals and return to Council to be approved after a final analysis of contract vs. in -house personnel costs have been documented. Motion carried (4-1, Councilwoman Pinard voting no). City Council Meeting Page 4 Tuesday, July 7, 1992 - 7:00 PM C.8 WATER HARDWARE RETROFIT PROGRAM (File No. 517) Council considered a voluntary water hardware retrofit program. Councilman Roalman suggested staff review and make recommendations regarding how the mandatory retrofit program affects high end users. After discussion, moved by Roalman /Raaoa to approve a voluntary retrofit program with a rebate amount of up to $700.00 per retrofitted bathroom submitted for verification after July 1, 1992 as recommended. Motion carried (4-1, Councilwoman Pinard voting no). OUNCIL LIAISON REPO There were no Council Liaison Reports. PUBLIC HEARINGS 1. HUMAN NEEDS & GRANTS -IN -AID (File No. 1042) A. Council considered the assessment of Human Needs by the Human Relations Commission. Deb Hossli. Administrative Analyst, briefly reviewed the agenda report with the recommendation that Council receive and file the Human Needs Assessment prepared by the Human Relations 1 Commission. Don Green, HRC member, spoke on behalf of the program. Mayor Dunin declared the public hearing open. No one spoke for or against the proposed needs assessment. Mayor Dumn declared the public hearing closed. Councilwoman Rapoa urged Council to give direction to the HRC to work on policy direction on the HRC Assessment Program during the next six months. After discussion,. moved by Raaoa /Reiss to receive and file the Human Needs Assessment. Motion carried (5-0). Moved by Raaoa /Roalman to direct the HRC to look at the needs assessment and prepare a recommended policy position for future reference in the Grants- In-Aid process. Motion carried (5-0). B. Council held a public hearing to consider the Human Relations Commission's 1992 -93 Grants - In-Aid recommendations. Deb Hossli, Administrative Analyst, reviewed the agenda report with the recommendation that Council 1) consider recommendations from the Human Relations Commission for Grants- In-Aid funding and 1 determine the appropriate level of City support for 1992 -93; and 2) adopt a resolution authorizing staff City Council Meeting Page 5 Tuesday, July 7, 1992 - 7:00 PM to develop and execute agreements with each Grants- In-Aid recipient as outlined in Exhibit W and Inclusive of any modifications made by Council during the public hearing. Mayor Dunin declared the public hearing open. David Friend expressed concern about giving any monies to the Economic Opportunity Commission for Family Planning. He was concerned that those monies would be used for abortion purposes. Cal Massey also spoke in opposition to providing funding for EOC Family Planning. Janice Wolfe representing the EOC Family Planning, stated that the monies would support a program for 40+ women and would provide cervical and breast cancer checkups. Mayor Dunin declared the public hearing closed. After brief discussion, moved by RapR@ /Reiss, Resolution No. 8029 was adopted authorizing staff to develop and execute agreements with the following Grants- In-Aid recipients as recommended. Motion carried (5-0). HRC 91/92 HRC 92/93 HRC 92/93 HRC 92/93 AGENCY ADOPTED REQUESTS RECOMM. APPRVD. Ad Care Association $ 2,000 $ 8,000 $ 2,000 $ 2,000 ALPHA 1,000 2,000 1,000 1,000 American Red Cross 5,000 12,000 4,200 4,200 Camp Fire Council 1,000 5,000 1,000 1,000 Caring Callers 450 750 450 450 Casa Solana 4,500 10,000 5,000 5,000 Child Development Center 7,500 10,000 7,500 7,500 Easter Seals 1,200 3,500 1,500 1,500 ECOSLO -0- 2,500 -0- -0- EOC Family Planning 3,000 3,770 3,000 3,000 EOC Senior Health Screening 2,700 3,445 3,000 3,000 EOC Community Partners Child Care 500 -0- -0- -0- EOC Child Care Connection 500 4,000 1,000 1,000 Family Services Center 4,000 6,000 4,000 4,000 Food Bank Coalition 1,000 2,500 1,000 1,000 4-H Youth Program 1,000 6,200 1,000 1,000 Grass Roots 11 3,450 13,460 3,000 3,000 Hospice 4,200 8,000 4,200 4,200 Hotline 3,100 5,000 3,100 3,100 HP & Company 2,000 -0- -0- -0- Life Steps -0- 8,639 1,600 1,600 Literacy Council 2,500 3,500 1,500 1,500 Long Term Care Ombudsman 1,500 1,500 1,200 1,200 Mental Health Association 4,000 6,500 5,000 5,000 National Council on Alcoholism 1,000 3,000 1,500 1,500 Poly Pals 50o 750 500 500 RSVP 800 21000 600 600 Rape Crisis 5,500 8,950 59500 5,500 Salvation Army 12,500 25,000 12,000 12,000 City Council Meeting Page 6 Tuesday, July 7, 1992 - 7:00 PM HRC 91/92 HRC 92/93 HRC 92/93 HRC 92193 AGENCY ADOPTED REQUESTS RECOMM. APPRVD. Senior Peer Counseling -0- 3,575 1,675 1,650 Women's Shelter 8,000 12,200 8,000 8,000 Reserve 3,000 -0- 5,000 5,000 TOTAL $87,400 $181,739 $899700 $89,700 2. PROMOTIONAL COORDINATING COMMITTEE GRANTS -IN -AID (File No. 1051) Council held a public hearing the Promotional Coordinating Committee's 1992 -93 Grants- In-Aid recommendations. David Gray. Administrative Analyst, briefly reviewed the agenda report with the recommendation that Council 1) consider recommendations from the Promotional Coordinating Committee for Grants to community organizations and determine the appropriate level of City support for 1992 -93; and 2) adopt a resolution authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit A attached to the resolution and inclusive of any modifications made by the Council during the public hearing. Pat Brown. Chair of the Promotional Coordinating Committee, spoke in support of the recommendations. Evelyn Delmartini reviewed the criteria they used in their deliberations. Mayor Dunin declared the public hearing open. Crickett Handler, from the Arts Council, urged against the recommendation to go back to the 80% funding level. She felt that the programs needed to be expanded. Julia Pearce, La Fiesta Coordinator, spoke in support of their request and urged additional funding. Bill Beesom member of the Board of the Arts Council, also urged additional funding support for their organization. Jerry Lamburaer, President of the San Luis Obispo County Symphony, supported the 1991 -92 levels and urged Council not to go back to the 80% as recommended. He questioned how funding is accounted for. He did not support the level of funding recommended to the Krewe Festival. Jill Anderson representing the Pack Repertory Opera, also urged against the 20% recommended cutback. Chrissy Hewitt, on behalf of the Arts Center, spoke in support of their application. Archie MacLaren spoke in support of the Arts and urged 100% funding. ' Mayor Dunin declared the public hearing closed. Councilwoman Pinard, in comparing the'Promotional Coordinating Committee advertising contract City Council Meeting Page 7 Tuesday, July 7, 1992 - 7:00 PM 1 and suggested reducing the advertising against the grants funding, feR that there was Inequity gg 9 9 contract to support a higher funding level for the Grants- In-Ald programs. Councilwoman Rappa was concerned that If the Council chose to augment the Grants -In -Aid, it would be inappropriate to take it from the advertising contract. Mayor Dunin supported increasing funding for the Grants4n -Aid program through funds from the General Fund. Mayor Dunin moved to provide funding at 100% level. Motion died due to lack of a second. Moved by Pinard/Roalman that the source of the funding forthe Promotional Coordinating Committee s Grants- In-Aid be restored to the previous 1991 -92 level and the funding to come from the PCC advertising contract. Motion failed (2 -3, Councilmembers Rappe, Reiss and Mayor Dunin voting no). Moved by Reiss/Rappa to adopt Resolution No. 8030 authorizing staff to develop and execute agreements with each grant recipient as identified below. Motion carried (4-1, Councilwoman Pinard voting no). PCC 91/92 PCC 92/93 PCC 92/93 PCC 92/93 AGENCY ADOPTED REQUESTS RECOMM. APPRVD. Cuesta College Public Events $ -0- $ 6,700 $ 2,000 $ 2,000 Artemis Theater Company -0- 3,500 3,500 3,500 Pacific Repertory Opera 3,000 6,370 2,400 2,400 San Luis Vocal Arts Ensemble 4,000 5,000 3,200 3,200 Mystick Krewe of Kamival 4,000 4,000 3,200 3,200 Music and Arts for Youth 3,800 4,250 3,040 3,040 Coastal Access Musicians Alliance -0- 4,000 1,000 1,000 San Luis Obispo Mozart Festival 7,000 9,000 5,600 5,600 San Luis Obispo Art_ Association 7,500 13,000 6,000 6,000 SLO County Youth Symphony 3,500 8,500 29800 2,800 SLO Community Concert Association 40- 5,000 2,500 2,500 ARTernatives 5,000 6,000 4,000 4,000 Children's Creative Project 8,000 8,000 6,400 6,400 SLO County Symphony 7,000 8,000 5,600 5,600 SLO County Hand 3,200 4,000 2,560 2,560 Central Coast Repertory Theater -0- 7,350 3,675 3,675 Cuesta College Art Gallery 4,100 5,400 3,280 3,280 Cal Poly Arts /Foundation 3,500 5,000 3,000 3,000 Arts Council 3,900 7,000 2,000 2,000 La Fiesta 5,000 17,214 4,000 4,000 SLO Little Theater 10,000 15,000 6,000 6,000 Greenhilis School -0- 5,881 -0- -0- TOTAL $82,000 $159,165 $75,755 $75,755 9:00 PM Mayor Dunin declared a recess. 9:15 PM City Council reconvened; all Councilmembers present. City Council Meeting Page 8 Tuesday, July 7, 1992 - 7:00 PM 3. PLAN CHECK FEES (File No. 402 ) Council held a public hearing the consider establishing a 50% reduction in plan review fees for building permit applications involving identical buildings (continued from 6/1/92). Moved by RaDOa/Roalman this item to be continued without discussion to date certain, Tuesday, July 21, 1992, due to the number of items on the agenda. Motion carried (5-0). 4.- SOLICITOR PERMIT FEES (File No. 479) Council held a public hearing to consider an ordinance establishing the issuance of solicitor permits and providing non - refundable fees for processing the application. Moved by Raooa /Roalman this item to be continued without discussion to date certain, Tuesday, July 21, 1992, due to the number of items on the agenda. Motion carried (5-0). BUSINESS ITEMS S. FISCAL CRISIS UPDATE (File No. 1113) Council considered the State's budget crisis and its impact on the City (continued from 6/30/92). Due to the length of the agenda, moved by Raooa /Roalman this item is continued to the next available meeting. Motion carried (5-0). 6. STATE WATER/WHALE ROCK EXCHANGE (File No. 517) Council considered exchange water from Whale Rock Reservoir for State Water in order to eliminate the need to build all or a portion of the Choro Valley pipeline (continued from 6/1/92). Bill Hetland. Utilities Director, briefly reviewed the agenda report with the recommendation that Council direct staff to proceed with Alternative No. 3 or, alternatively, No. 4 and negotiate agreements with involved agencies and return to Council for Final approval. Alternative No. 3 would be to agree to exchange water with only Cuesta College and the Cayucos Water Agency (i.e. County Waterworks District No. 8, Morro Rock Mutual Water Company, and Paso Robles Beach Water Association). If Moro Bay did not participate in the exchange but still received state water, a pipeline would need to be built to provide water to Moro Bay and would pass by the California Men's Colony. The County Operations Center would be served through an existing connection through CMC's system and would utilize existing wells to provide for peaking needs unlike Cueste College. The total amount would be 381 acre feet per year which would require approximately 538 feet per year of state water to offset the reduction in the City's yield. Each agency would receive approximately 72% of the state water exchanged with the City. Cuesta College already receives water from the City of San Luis Obispo. Any amount of state water exchanged with Cuesta, would have a positive impact on the City's water supply situation by offsetting the current demand on Whale Rock Reservoir. Mayor Dunin asked for public comment. ' Mr. Mike Hargett, representing Cuesta College, spoke on behalf of their need for water. City Council Meeting Page 9 Tuesday, July 7, 1992 - 7:00 PM other agencies and urged support Councilman Roalman could not support state water or the use of o er ag urg pp of Alternative No. 5 which would be no exchange with Whale Rock and eliminating the Cayucos Area Water Agencies' participation in the State Water Project. Moved by Raooa /Reiss to support the staff's recommendation to Alternative No. 3. Motion carried (3-2, Councilmembers Pinard and Roalman voting no). 7. REGIONAL HOUSING NEEDS (File No. 462) Council considered policy options regarding regional housing needs for San Luis Obispo. Upon general consensus, this item was continued to date certain, Tuesday, August 4, 1992 8. NUISANCE ABATEMENT (File No. 722) Council considered a statement of costs to abate a public nuisance at 863 Church Street; limar Peter Jackson, property owner (continued from 2/18/92 and 3/17/92). At the request of staff and moved by Raooa/Roalman to continue this item to date certain, Tuesday, July 21, 1992 as recommended. Motion carried (5-0). 9. 1992 -93 ADVERTISING CONTRACT (File No. 1051) Council considered recommendations from the Promotional Coordinating Committee for the 1992 -93 Advertising Contract David Gray. Administrative Analyst, reviewed the recommendations by the Promotional Coordinating Committee and recommended that Council approve and authorize the Mayor to execute a one -year contract with Barnett, Cox & Associates in an amount not to exceed $89,000 for the City's 1992 -93 advertising services. Patti Brown, member of the Promotional Coordinating Committee, spoke in support of their recommendation. Jess Norris, subcommittee chair, also spoke in support. Councilman Reiss clarified the conflict of interest issue relative to Rademaker Design. Mayor Dunin requested public comment. Dave Garth, Executive Director for the Chamber of Commerce, spoke in support of the recommendation. After brief discussion, moved by Roalman /Raapa to approve and authorize the Mayor to execute a one -year contract (A- M- 92-CC) with Barnett, Cox & Associates in an amount not to exceed $89,000 as recommended. City Council Meeting Page 10 Tuesday, July 7, 1992 - 7:00 PM 10. CHINESE GARDEN (File No. 815) Council considered an offer to design and build a Chinese Garden for the City of San Luis Obispo. John Dunn, City Administrative Officer, reviewed the agenda report with the recommendation that Council review the several options that were identified in the report and addressing the request for City assistance in the development of the Chinese Garden. His recommended approach was A) conceptually endorse the idea of locating the garden in San Luis Obispo but make no site decision at this time; B) determine that the lead role in pursuing the project remain with private parties and the project be based upon a premise of self sufficiency; C) to assist in this endeavor and suggest Dr. Lao formally structure and lead a project steering committee to Include City and Cal Poly representation and interested representatives of the private sector. Based on the interest and support expressed by President Baker, Cal Poly could be an important resource in assisting the committee; and D) among the first tasks of the committee would be to develop a refined concept for project operation and maintenance and to pursue the location issue through the Open Space Committee and subsequently the Parks Master Plan process. Mayor Dunin asked for public comment. Professor Lao thanked Mayor Dunin and Mr. Dunn for their report and urged the Council to identify a location for the garden. She reviewed what would be involved in the project and how the project was proposed to be laid out. Betty Neilson, 200 Ranchito Lane, spoke in support of the request and felt that it would be an excellent memorial to the Chinese to have this garden located in San Luis Obispo. Elsie Lewis also spoke in support of the gardens. Eugene Sol, resident since 1987, spoke in support of the Council finding a suitable site. He liked Dalidio as his first choice and Laguna Lake was his second choice. LeAnn Son felt that this would be great addition for tourism. James Lenacol, 1710 Luna, spoke in support of the Chinese Garden. Ann Young also felt this would be a great tourist attraction. Mayor Dunin spoke in support of the request. He felt it would be an excellent addition. He stated that realistically there needed to be about 10 acres and would like to see the City make some dedication for the establishment of the gardens. Councilman Reiss questioned who would handle the maintenance. He stated that he was enthusiastic about identifying a site and suggested that Dalidio property would be his preferred site. Councilwoman Raoaa felt that the idea of putting a garden in San Luis Obispo is admirable but she had difficulty with the project being proposed in either of the two parks, Laguna Lake or Dalidio. She suggested that the proponents form a foundation and propose other sites and alternatives. Councilwoman Pinard was also enthusiastic about the project and supported the use of the Dalidio City Council Meeting Page 11 Tuesday, July 7, 1992 - 7:00 PM ha C' property. She Taft it recharged that the City needed to be innovative in the way ec rg the �h/ s water basin and used reclaimed water. Councilman Roalman did not feel it was realistic to look at Dalidio and did not support Laguna Lake. After discussion, moved by Pinard/Reiss to give conceptual approval to use part of the Dalidio land and encourage the proponents to prepare conceptual drawings in collaboration with the Dalidio representative, Andrew Merriam. Motion carried (3-2, Councilmembers Rappa and Roalman voting no). 12:05 AM there being no further business to come before the City Council, Mayor Dunin adjourned the meeting to Tuesday, July 21, 1992 at 6:00 PM. APPROVED BY COUNCIL: 8/18/92 Pam Voges, City Clerk PV:cm MINUTES CLOSED SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JULY 21, 1992 - 6:00 P.M. COUNCIL CHAMBERS - CITY HALL - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL Councilmembers Present: Councilmembers Penny Rappa, Jerry Reiss, Bill Roalman, and Mayor Dunin Absent: Councilmembers Peg Pinard City Staff Present: Ken Hampian, Acting City Administrative Officer; Jeff Jorgensen, City Attorney; Ann McPike, Personnel Director 6:00 P.M. City Council convened in closed session to discuss recruitment process for the City Clerk. 7:00 P.M. City Council adjourned to regular meeting. / q APPROVED BY COUNCIL: 8/18/92 U PaI4 Voges, City Cle PV:cm