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05/02/1995City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 2 PUBLIC COMMENT PERIOD P.C.I. Gary Fowler, San Luis Obispo, spoke about the Sonic Cable Television Franchise agreement, and stated he would pursue an initiative to remove the 5% utility user's tax. CONSENT AGENDA Moved by Smith/Roalman to approve the Consent Agenda as recommended by the City Administrative Officer with the exception of C -2 as noted; motion carried (5 -0). C -1 ROUTE 101 EXIT SIGNS (File No. 1141) Council considered requesting that CalTrans install "Downtown" exit signs on Route 101 at a cost to the City not to exceed $4,000. Moved by Smith /Roalman to authorize 1) the Public Works Director to request that Caltrans install "Downtown" exit signs on Route 101 at a cost to the City not to exceed $4,000; and, 2) the use of funds already appropriated to the Economic Development Program for the $4,000 City contribution; motion carried (5-0). C -2 MARCH STORM COST RECOVERY (File No. 718) Council considered applying for cost recovery from the Federal Emergency Management Agency ' (FEMA) and the Office of Emergency Services (OES) to recover costs to the City related to the March storms. Walter Schroeder, 1722 Conejo, spoke about damage from mud -laden water. Steve Seacrest, 1739 Conejo, stated his property had incurred extensive damage during the rains, and requested the City commit to a project to correct the problem during this budget cycle. Dave. Moore . 1759 Conejo, reviewed the inadequacy of the pipeline. Dr. Charles Fishman, representing the Bishop Medical Plaza and neighborhood homeowners, reviewed property damage caused by inadequate rock catching. Mike McCluskey, Public Works Director, reviewed FEMA and OES programs. Council discussed providing storm drainage work in the budget, scheduled for adoption June 20, 1995. Moved by Romero /Settle to adopt Resolution No. 8409 designating the City Administrative Officer and Director of Finance as agents for the City for the purpose of applying for cost recovery from FEMA and OES; motion carried (5 -0). C-3 PARK RESTROOM PROJECTS (File No. 94 -20B) Council considered plans and specifications for "Santa Rosa Ballfield and French Park Restrooms," Specification No. 94 -206; engineer's construction cost estimate - $1709700. 1 Moved by Smith/Roalman to 1) approve plans and specifications for "Santa Rosa Ballfield and French Park Restrooms," Specification No. 94 -20B, 2) authorize staff to advertise for bids, and 3) authorize the CAO to'award contract if the lowest responsible bid is less than the engineer's estimate of $170,700; motion carried (5-0). City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 3 C-0 ROLLER HOCKEY AT SINSHEIMER PARK (File No. 811) Council considered endorsing the concept of establishing a partnership with the YMCA for their development of a roller hockey rink on City property behind the Sinshelmer baseball stadium and supporting a change in the land use designation on the site from Open Space to Park. Mike Morgensen, representing the YMCA, expressed his support for the project. Moved by Smith/Roalman to 1) endorse concept of establishing a partnership with YMCA for their development of a roller hockey rink on City property behind the Sinsheimer baseball stadium and direct staff to continue working with the YMCA toward this end, and 2) conceptually support a change in the land use designation on the site from Open Space to Park, and direct the Community Development Department to include the revision in the next batch of general plan amendments; motion carried (5-0). C-0 SWIM CENTER IMPROVEMENTS - REQUEST FOR PROPOSALS (File No. 9057.530.552) Council considered a Request for Proposals (RFP) for "Design Services: Swim Center Improvements," Specification No. 9057.530.552, estimated to cost $30,000 ( Sinshelmer Pool). Moved by Smith/Roalman to 1) approve the RFP for "Design Services: Swim Center Improvements, Specification No. 9057.530.552, and 2) authorize the City Administrative Officer to award an agreement for design services if the cost does not exceed $30,000; motion carried (5-0). C-0 REGIONAL TECHNOLOGY ALLIANCE (File No. 238) Council considered supporting the Central Coast Regional Technology Alliance (CCRTA) and requesting approval of the CCRTA by the California Defense Conversion Council. Scott Gregory registered municipal advocate representing the Chamber of Commerce, urged the Council to adopt the resolution. Moved by Smith/Roalman to adopt Resolution No. 8410 supporting the CCRTA and requesting approval of the CCRTA by the California Defense Conversion Council; motion carried (5 -0). C -7 BANNER POLICY MODIFICATION (File No. 805) Council considered modifications to the current banner policy to allow an additional week's time to display banners for major events or festivals which are of at least two weeks duration. Moved by Smith /Roalman to adopt Resolution No. 8411 amending the banner policy; motion carried (5-0)• C-8 MANAGEMENT COMPENSATION (File No. 622) Council considered establishing a management compensation plan for Department Heads and Appointed Officials. City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 4 Moved by Smith/Roalman to adopt Resolution No. 8412 establishing a management compensation plan for Department Heads and Appointed Officials; motion carried (5 -0). C-9 ENGINEERING STANDARDS (File No. 508) A. Council considered approving Engineering Standards for construction projects. Moved by Smith/Roalman to adopt Resolution No. 8413 approving engineering standards for construction contracts; motion carried (5-0). B. Council considered delegating authority to the City Engineer for approval of "minor" changes and revisions to the Engineering Standards. Moved by Smith/Roalman to adopt Resolution No. 8414 delegating authority to the City Engineer for approval of "minor" changes and revisions to the City Engineering Standards; motion carried (5 -0). C40 WATER ALLOCATION REGULATIONS (File No. 512) Council considered giving final passage to an ordinance amending the Water Allocation Regulations to make them consistent with the Water and Wastewater Management Plan. (Continued from 4118195.) ' Moved by Smith /Roalman to give final passage to Ordinance No. 1280; motion carried (5-0). C-11 FUTURE FARMERS OF AMERICA GRANT (File No. 1052) Council considered authorizing the use of the Promotional Coordinating Committee's (PCC) Grants - In-Aid reserve of $2,700 to fund transportation service for Future Farmers of America (FFA) conference attendees as recommended by the PCC. Moved by Smith /Roalman to authorize use of the PCC's Grants -In -Aid reserve of $2,700 to fund transportation service for conference attendees as recommended by the PCC; motion carved (5-0). A -1 APPOINTMENT TO THE PARKS AND RECREATION COMMISSION (File No. 123) Council considered an appointment to the Parks and Recreation Commission. The Council Liaison Subcommittee of Vice Mayor Romero and Council Member Williams presented their recommendation. Moved by Romero/Williams to appoint Jerry Emery to fill an unexpired term on the Parks and Recreation Commission to end on 3131196, and thank Lee Anne Hagmaier for her service to the community; motion carried (5 -0). 1 City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 5 COUNCIL LIAISON REPORTS C.L.R.1. Mayor Settle and Vice Mayor Romero reported that the County Board of Supervisors adopted CDBG funding; the City's Historical Museum improvement request was not included. C.L.R.2. Council Member Smith stated that Cal Poly held Poly Forum and is developing a battery operated bus project Poly Forums will be held four times a year. PUBLIC HEARINGS 1. ENHANCED NEIGHBORHOOD PROTECTION PROGRAM (File No. 422) Council held a public hearing to consider existing efforts and policies for neighborhood action and additional measures to further assist neighborhoods with existing resources. Moved by RomerolWilliams to continue this item to the meeting of May 16, 1995; motion carried 2. HISTORIC PRESERVATION TAX INCENTIVE PROGRAM (File No. 458) Council held a public hearing to consider a recommendation by the Cultural Heritage Committee to initiate a Historic Property Tax Incentive program that would allow qualifying historical properties to be assessed based on an income method rather than comparative sales data. Council Member Smith stepped down due to a potential conflict of interest Jeff Hook. Associate Planner, reviewed the proposal based upon the Mills Act Mayor Settle declared the public hearing open. Dan Krieger, 662 Islay, urged Council to adopt the program. Dick Frank. County Assessor, stated the program would be a burden on his staff and that the tax savings would not rehabilitate older homes. Astrid Gallagher, Chair of the Cultural Heritage Commission, spoke in favor of the proposal. John Edmisten, 3055 Bahia Court, stated the program would enhance the community. Mayor Settle declared the public hearing closed. Council discussed alternatives, required staffing, terms of contracts, lost tax revenues and property maintenance. Moved by Williams /Settle to adopt a resolution establishing a one year pilot program for historic property tax incentive program and authorizing the Mayor to send a letter to the San Luis Obispo County Assessor; motion was lost (2 -2 -1, Council Member Roalman and Vice Mayor Romero voting no, Council Member Smith not participating). Council discussed the Historical Preservation Loan Program that the City had offered in the past , City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 6 Moved by Romero /Roalman to direct staff to prepare a report at budget hearings to re- establish the Historical Preservation Loan Program; motion carried (4-0-1, Council Member Smith not participating). Council Member Smith returned to the dias. 3. AFFORDABLE HOUSING FEE WAIVERS (File No. 425) Council held a public hearing to consider establishing a fee waiver program to reduce development review and permit costs for certain affordable housing projects in order to increase their financial feasibility and reduce sales costs. Jeff Hook. Associate Planner, reviewed the fee waivers. Mayor Settle declared the public hearing open. No one spoke for or against the item. Mayor Settle declared the public hearing closed. Council discussed including very-low, low, and moderate income levels in the definition of affordable housing. Moved by Smith/Roalman to adopt Resolution No. 8415 amending development review fees for affordable housing projects, as amended to include only projects that fall within low and very-low income categories as defined in this report; motion carried (3 -2, Council Member Williams and Vice Mayor Romero voting no). COMMUNICATIONS COMMA. Assistant City Administrative Officer Ken Hamoian offered one Junior Giants game ticket at Candlestick Park. COMM.2. Council Member Williams stated she presented a proclamation on Sunday night in remembrance of the Holocaust COMM.3. Council Member Williams reported on the Chorro Street Neighborhood Group meeting; they requested that the traffic tables be installed as soon as possible. 4. STATE WATER PROJECT EASEMENTS (File No. 1124) Council considered a request for easements from the State Department of Water Resources necessary for the Coastal Branch of the State Water Project. 1 This item was not discussed or acted upon. City Council Meeting Tuesday, May 2, 1995 - 7:00 p.m. Page 7 S. PARKS & RECREATION OFFICE BUILDING (File No. 9413B) Council considered awarding a construction contract in the amount of $511,564 to Carroll Building Company for "Parks and Recreation Department Office Building," Specification No. 94136. Mike McCluskev. Public Works Director, reviewed the project. No one spoke for or against this item. Moved by Romero/Williams to 1) award a construction contract to Carroll Building Company of San Luis Obispo for "Parks and Recreation Department Office Building, Specification No. 94 -13B'; 2) accept subtractive bid alternates 1, 2 and 3, reducing the base bid by $63,578; 3) accept additive bid alternate 7, increasing the base bid by $6,542; and, 4) appropriate an additional $53,000 from the general fund unappropriated balance to the project account; motion carried (5-0). 6. COUNCIL DELEGATE VOTING PROCEDURES (File No. 123) Council considered Council delegate voting procedures. Diane Gladwell, City Clerk, reviewed past practices and issues impacted by delegate voting procedures. Council discussed the impacts of adopting Alternative 2 (providing a new section of the Council Policies and Procedures Manual). Moved by Romero/Roalman to adopt a new section of the Council Policies and Procedures Manual to read "Section 6.15 Regional Boards and Commissions. Council Members serving as delegates to regional boards and commissions should represent the positions of the Council as a whole if a position has been taken "; motion carried (5-0). 7. SAN LUIS OBISPO COUNCIL OF GOVERNMENTS SUPERVOTE (File No. 1151) Council considered a report from the -San Luis Obispo Council of Governments (SLOCOG) regarding the "Supervote" provision of the Joint Powers Agreement. John Dunn. City Administrative Officer, reviewed the request from SLOCOG to review the policies regarding the Supervote provision. After discussion, moved by Smith/Roalman to endorse the supervote provision as it is today; motion carried (unanimous consent). 9:48 PM there being no further business to come before the City Council, Mavorsditf le adjourned the meeting to Tuesday, May 9, 1995 at 12:00 PM in the Council Hearing Roof is j APPROVED BY COUNCIL: �Diade R. Gla II, City Clerk DRG:jsb ` '