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06/13/1995City Council Meeting Tuesday, June 13, 1995 - 7:00 p.m. Page 2 1 CONSENT AGENDA Moved by Romero/Williams to approve the Consent Agenda as recommended by the City Administrative Officer, motion carried (5 -0). C -1 WATER REUSE PROJECT ADDENDUM (File No. 93-66) Council considered an addendum to the contract with Fugro West, Inc., in the amount of $16,514 for "Water Reuse Project - Evaluation of Biological Resources," and the transfer of $15,900 from Water Administration Contract Services to the Water Reuse CIP. Moved by Romero/Williams to approve, and authorize the Mayor to sign, an addendum to the contract with Fugro West Inc in the amount of $16,514.00 for "Water Reuse Project - Evaluation of Biological Resources'; and approve the transfer of $15,900 from Water Administration Contract Services to the Water Reuse CIP; motion carried (5 -0). COUNCIL LIAISON REPORTS C.LR.1. Council Member Williams stated the Business Improvement Association (BIA) has hired a new administrator who will start July 11, 1995. PUBLIC HEARINGS 1. PRELIMINARY 1995 -97 FINANCIAL PLAN (File No. 233) Council continued consideration of the Preliminary 1995 -97 Financial Plan. (Continued from 1110195, 1/21195, 1124195, 3/7195, 414195, 5120195 and 616195.) John Dunn. City Administrative Officer, provided an overview of the budget and proposed agenda for discussion during the meeting. Mayor Settle presented his proposed budget. Bill Statler, Director of Finance, discussed options to balance the budget. Council discussed Jack House revenue and Geographic Information System (GIS) staffing. Mayor Settle declared the public hearing open. Dave Garth. Executive Director of the Chamber of Commerce and registered municipal advocate, stated the cost of services study was faulty because it included overhead costs. Scott Gregory . Chamber of Commence staff and registered municipal advocate, urged Council to use cost containment instead of revenue increases to balance the budget. Bill Thoma. President of the Chamber of Commerce, urged the Council to adopt their suggestions on changing the budget. Greg Macedo. Chair of the Parks and Recreation Department, urged the Council to support the implementation plan for the Parks and Recreation Element of the General Plan. Greg Saunders. Board of Directors for the American Youth Soccer Organization (AYSO), supported the Capital Improvement Plan (CIP) for Parks and Recreation. Vimie Ponce. 5875 Edna Road, stated the current condition of soccer fields caused injuries to players. City Council Meeting Tuesday, June 13, 1995 - 7:00 p.m. Page 3 Bob Rowntree, 808 Murray, spoke in support of the proposed Montalban bridge and the widening ' of Santa Rosa bridge, and stated the Chamber of Commerce charged for overhead expenses for their programs. Gary Fowler, 777 Mill Street, stated he was going to other cities to protest the increase in cable TV charges and user utility taxes. Christine Mullhollund, San Luis Obispo, supported the Natural Resources Manager position and development fees to fully cover expenses. Vic Barbosa, San Luis Obispo, suggested using prison labor to repair soccer fields and paint buildings. Steve Barasch, 225 Prado Road, urged Council to establish a pro- active economic program. Mike Moaensen, Executive Director of the YMCA, spoke in support of Parks and Recreation CIP projects. Jan Vidalin, 65 Chuparrosa Drive, urged Council not to cut funds for neighborhood parks. Mayor Settle declared the public hearing closed. Moved by Romero/Roalman to approve the Capital Improvement Plan (CIP) projects in tier 1; motion carried (5-0). After discussion, moved by Williams /Smith to approve $45,000 for a portable gymnasium in fiscal year 95-96; motion tamed (4-1, Council Member Roalman voting no). Moved by Smith/Romero to approve information technology projects for Windows, Finance and Public Safety; motion tamed (5 -0). After discussion, moved by Smith/Settle to approve the Pavement Management program, reduced by the survey for $50,000 (reinstate $15,000 for computer program purchase); motion carried (3 -2, Council Member Roalman and Vice Mayor Romero voting no). Moved by Romero/Smith to defer the Santa Rosa bridge project to a later point in time; motion carried (5 -0). Moved by Romero/Smith to retain youth athletic field improvements at $100,000 a year; reduce neighborhood park improvements to $50,000 a year (staff to determine which projects to cut); motion carried (4-1, Council Member Roalman voting no). Moved by Roalman /Smith to approve $20,000 a year for traffic calming; motion carried (4-1, Vice Mayor Romero voting no). Moved by Settle /Romero that the information technology plan for GIS and the storm drain project for Meadow Street be approved; motion carried (5 -0). Moved by Romero/Williams that the neighborhood traffic management program be reduced to $50,000 in 95-96 and $80,000 in 96 -97 (for both tier 2 and tier 3); motion was lost (2-3, Council Members Roalman, Smith and Mayor Settle voting no). After discussion, moved by Settle /Roalman to approve $50,000 and $130,000 respectively (for both tier 2 and tier 3); motion carried (3 -2, Council Member Williams and Vice Mayor Romero voting no). City Council Meeting Tuesday, June 13, 1995 - 7:00 p.m. Page 4 Bill Statler, Finance Director, stated he had received a letter from Assembly Member Jack O'Connell's office stating a grant was available to fund the Montalban Overcrossing project. Moved by Romero/Settle to drop the Montalban overcrossing project (reducing the general fund portion of the project by the anticipated grant amount); motion carried (5-0). Moved by RomeroWilliams to adopt the staff recommendations for the corporation yard improvements; motion carried (5 -0). Council discussed alternatives for implementing and funding the Mission Plaza expansion. Moved by Williams /Romero to approve the Mission Plaza expansion at $40,000 In 96 -97 for debt repayment (project would be debt - financed); motion carried (5 -0). Moved by Romero/Williams to approve painting the main police station building as staff recommended; motion carried (5 -0). Moved by Smith/Roalman to approve $182,000 for the Jennifer Street bridge; motion carried (5-0). Council discussed flood protection and a study to update the "pink book" listing projects. Moved by Romero/Williams to fund $165,000 for flood protection over two years (the study is to return to Council); motion carried (5-0). ' Council discussed improvements to City Hall seismic safety and HVAC. Moved by Romero/Roalman to approve the Orcutt Road widening and City Hall Seismic and HVAC projects; motion carved (5-0). Moved by Smith/Romero to approve technology plans for records and public access; motion carried (5 -0). Moved by Romero/Settle to drop the public art in -lieu contributions; motion carried (4-1, Council Member Roalman voting no). Moved by RoalmanlRomero to approve $17,200 for tree planting for both years; motion carried (5-0). 9:50 PM Mayor Settle declared a recess. 10:05 PM Council reconvened, all Council Members present. Bill Staffer, Finance Director, reviewed the $403,600 in cuts made In the CIP projects, and stated the target reduction for a balanced budget was $432,000. Council discussed staffing issues in the Fire Department. Council discussed the proposed positions of Natural Resources and Economic Development Managers. ' Moved by Settle /Roalman to approve the Natural Resources Manager .... Moved by Romero/Will!ants to amend the motion to include both positions at one time; motion was lost (2-3, Council Members Smith, Roalman and Mayor Settle voting no). Main motion carried (3 -2, Council Member Williams and Vice Mayor Romero voting no). City Council Meeting Tuesday, June 13, 1995 - 7:00 p.m. Page 5 Moved by Smith/Se ttle to approve the Economic Development Manager position; motion carried (4 1, Council Member Roalman voting no). Moved by Roalman/Romero to approve the balance of positions as recommended; motion carried (5 -0). Council discussed significant operating program changes, including the proposed update to the Conservation and Energy Element. Moved by Romero/Smith to defer the Conservation and Energy element update out of this budget cycle; motion carried (41, Council Member Roalman voting no). After discussion, moved by Roalman/Settle to defer the update of the 10 year comprehensive Financial Management Plan for two years; motion carried (5 -0). Council discussed the proposed purchase of a plotter, public access improvements and improved tree maintenance programs. Moved by Roalman/Romero to cut the public access improvement funding in half; motion carried (5 -0). Council discussed Planning, and Parks and Recreation fees. Moved by Smith/Romero to adjust the planning fees to represent the request of Council Member Williams proposal of 25% of cost, excluding those with fees set at zero; motion carried (41, Council Member Roalman voting no). Council discussed Parks and Recreation fees. COMMUNICATION There were no communications. 11:45 PM there being no further business to come before the City Council, Ma the adjourned the meeting to Tuesday, June 20, 1995 at 6:30 PM in the Council Hearing. APPROVED BY COUNCIL: ' Dig6eR. Gla ell, City Clerk DRG:pv CLOSED SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 20, 1995 - 6:30 PM CITY HALL - COUNCIL HEARING ROOM - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Kathy Smith, Dodie Williams, Vice -Mayor Dave Romero and Mayor Allen Settle Absent: None City Staff Present: Jeff Jorgensen, City Attorney