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07/05/1995City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. ROLL CALL: Council Members Present: Absent: Page 2 Council Members Bill Roalman, Kathy Smith, Dodie Williams, Vice Mayor Dave Romero and Mayor Allen Settle None 1 City Staff Present: John Dunn, City Administrative Officer, Diane Gladwell, City Clerk; Jeff Jorgensen, City Attorney; Jim Gardiner, Police Chief; Ann Slate, Personnel . Director, Paul LeSage, Recreation Director, John Moss, Utilities Director, Bob Neumann, Fire Chief; Mike McCluskey, Public Works Director PUBLIC COMMENT PERIOD P.C.I. Beverly Ensinn, 283 Chorro, opposed plans to spend $50,000 on a consultant for traffic calming on Chorro. P.C.2. Lesa Haynes, 808 Mission, requested modification of traffic table on Chorro and the removal of pylons and expressed concerns about the cost of the traffic table solutions. P.C.3. Jeff Wenner, 216 Chorro, stated traffic tables on Chorro were not severe enough to slow 1 vehicles and objected to the skateboard/rollerblade ban in the downtown area. P.C.4. Sheldon Smith, 273 Chorro, stated the traffic table on Chorro was ineffective and ugly and requested time with the Council to discuss the issue. Mayor Settl suggesting discussing this item on July 25, 1995 (consensus). P.C.5. Dr. Richard Kresia, San Luis Obispo, expressed concerns about the job description for Natural Resources Manager and urged Council to include biological requirements. CONSENT AGENDA Moved by Romero/Smith to approve the Consent Agenda as recommended by the City Administrative Officer with the exception of Item C-5 and Item C-8 as noted; motion carried (5-0). C4 COUNCIL MINUTES Council considered the minutes of: Tuesday, April 11, 1995 at 7:00 p.m., and Tuesday, June 6, 1995 at 7:00 p.m. Moved by Romero/Smith to waive oral reading and adopt minutes; motion carried (5 -0). C-2 SAUNAS WATER RIGHTS PERMIT MODIFICATION (File No. 1104) 1 Council considered modifying the City of San Luis Obispo's Water Rights Permit (5882) for the Salinas Reservoir. City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 3 Moved by Romero /Smith to approve Stipulated Agreement for Permit 5881 of the U.S. Army Corps of Engineers and Permit 5882 of the City of San Luis Obispo and authorize the Mayor to execute the agreement; motion carried (5-0). C-0 LOCAL AGENCY /STATE MASTER AGREEMENT SUPPLEMENT (File No. 93-44) Council considered a supplement to the local Agency /State Master Agreement for Federal Aid projects for "Bridge Replacement Project - Santa Rosa Street at San Luis Obispo Creek," Specification No. 93-04. Moved by Romero/Smith to adopt Resolution No. 8434 approving Program Supplement No. 014 to the Local Agency /State Master Agreement for Federal Aid Projects No. 05 -5016 for the Bridge Replacement Project - Santa Rosa Street at San Luis Obispo Creek, Specification No. 93-04; motion carried (5-0). C-L PROPERTY ACQUISITION -.972 NIPOMO STREET (File No. 168) Council considered the purchase of the property known as 972 Nipomo Street, APN 002 -012 -002, from Development Services, Inc. in the amount of $225,000; funding to be provided by the parking fund. Moved by Romero/Smith to approve and authorize the Mayor to enter into contract A- 10 -95-CC for the purchase of the property known as 972 Nipomo Street, APN 002 - 412 -002, with Development Services, Inc. in an amount of $225,000, funding to be provided by the parking fund; motion carried C-5 BIA ADMINISTRATOR CONTRACT (File No. 471) Council considered approving a contract of employment between the City and Deborah J. Holley, Business Improvement Association (BIA) Administrator, for the period July 10, 1995 through July 10, 1996. Council discussed the lack of benefits offered to this candidate. Peter Terhune, President of the BIA, stated they would bring the issue to the BIA Board of Directors. Moved by Smith/Williams to adopt Resolution No. 8435 approving the contract of employment between the City of San Luis Obispo and Deborah J. Hollev, BIA Administrator for the period of July 10, 1995 through July 10, 1996 with the BIA to look at health benefits; motion carried (5 -0). C-0 DELINQUENT SOLID WASTE ACCOUNTS (File No. 142) Council considered authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Garbage Company on delinquent accounts for provision of solid waste collection and disposal services. Moved by Romero/Smith to adopt Resolution No. 8436 authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Garbage Company on delinquent accounts for provision of solid waste collection and disposal services as described within Municipal Code Section 81.04.070 as liens against properties involved; motion carried (5-0). C -7 ELKS LANE BRIDGE REPLACEMENT (File No. L -10H) Council considered plans and specifications for "Bridge Replacement and Street Reconstruction Project; Elks Lane (1-401-1)," estimated to cost $696,000 including contingencies with $469,000 reimbursement available from a federal highway Bridge Replacement and Rehabilitation grant. City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 4 Moved by Romero/Smith to 1) approve plans and specifications for "Bridge Replacement and Street 1 Reconstruction Project: Elks Lan,e City Plan No. L -101-I"; 2) authorize staff to advertise for bids on the construction contract; 3) authorize the CAO to award the construction contract if no additional appropriations are needed at time of the award; and, 4) appropriate an additional $480,300 in grant revenue and an additional $397,300 for project expense; motion carried (5-0). C-8 PRESCHOOL PROGRAM (File No. 812) Council considered a preschool program at the Santa Rosa Recreation Center. Council discussed the limited hours provided by the new program and the non -profit status of the proposed service provider. Vicky Phillips, representing Parent Cooperative Preschool, stated they had applied for non -profit status from the State of California. Moved by Smith/Romero to adopt Resolution No. 8437 approving the lease agreement A- 11 -95-CC as amended to strike second "Whereas;" authorize the Mayor to sign and execute the lease on behalf of the City of San Luis Obispo, and approve the selection of Parent Cooperative Preschool applicant to become the new preschool provider in the Little Rec'ers Room at the Santa Rosa Street Recreation Center with eyes on issues such as length of program and not - for - profit status; motion carried (5-0). COUNCIL LIAISON REPORTS C.L.R.1. Mayor Settle expressed concerns about reduced days for rollerblading and skateboarding 1 in Santa Rosa Park; issue to come back to Council on 7119195 (consensus). C.L.R.2. Council Member Williams reported on the Cultural Heritage Committee's progress on archeological preservation guidelines and efforts in Chinatown. PUBLIC HEARINGS 1. HUMAN RELATIONS COMMISSION GRANTS4N -AID (File No. 1045) Council held a public hearing to consider recommendations from the Human Relations Commission (HRC) for Grants -In -Aid funding for 1995 -96. Council Member Smith stepped down due to a potential conflict of interest Jill Svlvian, Personnel Analyst, and Randy Baudendistel, Chair of the HRC, reviewed the process and recommendations as follows: HUMAN RELATIONS COMMISSION GRANTS4N4ID FUNDING BY AGENCY ADOPTED REQUESTED ADOPTED REQUESTED RECOMMENDED AGENCY 1993 -94 1994 -95 1994 -95 1995 -96 1995 -96 Ad Care Association $ 2,000 $ 2,000 $ 2,000 $ 2,500 $ 2,000 Aids Support Network 1,000 6,500 1,200 4,500 1,800 ALPHA American Red Cross 11000 2,500 1,000 2,500 1,000 Big Brothers/Big Sisters 4,200 8,000 4,200 8,000 4,200 Camp Fire Council -0- 11000 1,000 3,000 500 1,000 -0- 3,814 -0- Caring Callers 450 750 450 1,000 11000 450 Casa Solana 5,000 10,000 5,000 7,000 5,000 1 1 1 City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 5 Child Development Center 7,500 91000 7,500 9,000 7,500 Easter Seals 1,500 3,500 1,500 3,500 1,500 EOC Child Care Connection 1,000 4,000 1,000 -0- -0- EOC Family Planning 3,000 3,000 3,000 3,000 3,000 EOC Senior Health Screening 2,700 2,844 2,800 3,000 2,800 Family Services Center 4,000 6,000 4,000 6,000 4,000 Food Bank Coalition 11000 2,500 1,000 -0- -0- Grass Roots II 3,000 8,945 3,100 8,183 3,500 Hospice 4,200 8,000 4,200 8,000 4,200 Hotline 3,100 5,000 3,200 5,000 3,300 Life Steps 1,000 4,000 1,000 3,400 1,000 Literacy Council 1,500 6,000 1,500 6,000 1,700 Long Term Care Ombudsman 1,200 1,750 1,200 3,000 1,400 Mental Health Association -0- 5,000 5,000 4,600 4,600 Middle House 3,100 10,000 3,200 10,000 3,500 Poly Pals 500 750 500 750 500 Rape Crisis 5,500 8,300 5,500 6,500 5,800 RSVP 600 800 500 1,000 500 Salvation Army 12,000 25,000 8,000 30,000 81000 Senior Nutrition Program -0- 2,858 1,000 3,255 1,000 Senior Peer Counseling 1,650 1,650 1,650 2,000 1,700 SLO Legal Alternative -0- 1,020 500 2,850 500 United Cerebral Palsy -0- -0- -0- 3,941 500 Voices for Children 500 750 500 750 750 Women's Shelter 8,000 12,000 8,000 12,000 81000 . TOTAL 884,700 $166,417 $84,700 $165,043 $84,700 Mayor Settl e declared the public hearing open. No one spoke for or against this item. Mayor Settl e declared the public hearing closed. Moved by Roalman/Romero to adopt Resolution No. 8438 authorizing staff to develop and execute agreements with each Grants -In -Aid recipient as outlined above and inclusive of any modifications made by the Council during the public hearing; motion carried (4-0-1, Council Member Smith not participating). 2. PROMOTIONAL COORDINATING COMMITTEE GRANTS- IN-AID (File No. 1055) Council held a public hearing to consider recommendations from the Promotional Coordinating Committee (PCC) for Grants -In -Aid funding for 1995 -96. Ken Hamaian. Assistant City Administrative Officer, and Dr. Dianne Lone, Subcommittee Chair for the PCC, reviewed the process and recommendations as follows: City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID FUNDING FOR 1995496 ORGANIZATION GRANT AMOUNT Art Association, San Luis Obispo (SLO Art Center) $ 4,000 Artemis, A Theatre Company 2,500 ARTematives 2,000 Friends of San Luis Obispo Botanical Gardens 2,200 Business Improvement Association 4,500 Cal Poly Foundation for Cal Poly Arts 2,000 Centerpointe Theatre Group 2,000 Children's Creative Project 3,000 Civic Ballet of San Luis Obispo 2,500 San Luis Obispo Community Concerts Assn. 2,000 San Luis Obispo County Arts Council 2,200 San Luis Obispo County Band 1,800 San Luis Obispo County Symphony 4,000 San Luis Obispo County Youth Symphony 2,000 Cuesta College Art Gallery 2,100 Foundation for the Performing Arts 2,150 Friendships Through Dance 1,000 Gilbert Reed Ballet 1,000 San Luis Obispo International Film Festival 4,850 La Fiesta de San Luis Obispo 3,000 San Luis Obispo Little Theatre 4,000 Mission Plaza Cultural Coalition 1,200 San Luis Obispo Mozart Festival 6,000 Music and the Arts for Youth 2,000 Mystic Krewe of Kamival 5,000 Pacific Repertory Opera 2,000 San Luis Obispo Poetry/Fest/Literacy Council 1,000 San Luis Obispo Soccer Club 1,000 San Luis Obispo Vocal Arts Ensemble 2,000 Reserve (1) 5.400 Page 6 $80,400 (1) Reserve of $5,400 In 1995 -96 reflects the carry-over of the 1994 -95 reserve of $2,700 to 1995- 96. After discussion, moved by Williams/Romero to increase the San Luis Obispo Soccer Club funding to $2,000; motion carried (unanimous consent). After discussion, moved by Romero/Williams to fund the $5,000 grant for Mardi Gras (Mystic Krewe of Kamival) only after compliance with the requested Management Plan; motion carried (unanimous consent). Mayor Settle declared the public hearing open. Jim Bertero . Vice President of La Fiesta, requested their grant be increased to $5,000 to provide for the incorporation of the City's birthday. Mayor Settle declared the public hearing closed. Patty Brown member of the PCC, stated they had increased their recommendation for La Fiesta from $2,000 to $3,000 previously, which was their full request. Moved by RomeroWilliams to increase the La Fiesta funding to $5,000; motion carried (3 -1 -1, Council Member Roalman voting no, Council Member Smith not participating). 1 1 City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 7 1 Moved by Romero/Williams to adopt Resolution No. 8438 authorizing staff to develop and execute agreements with each Grants -in -Aid recipient as outlined in Exhibit "A" as amended during this meeting; motion tamed (4-0-1, Council Member Smith not participating). Council Member Smith returned to the dias. COMMUNICATIONS Comm. 1. Vice Mayor Romero said that the County Road Department staff no longer supported the new Regional Transit funding formula which would be coming before the Board of Supervisors in October. Vice Mayor Romero to represent the City Council at that meeting (general consent). Comm. 2. Mayor Settle told Council he had looked over the County's Energy Element and suggested that staff look at it; the element had been referred to the Community Development Director for analysis. Comm. 3. Council Member Roalman asked Council if they would be interested in reviewing the Parking Fund at a future meeting. No decision was reached. BUSINESS ITEMS 3. PUBLIC SAFETY STUDIES John Dunn. City Administrative Officer, stated he and the Chiefs of the Police and Fire Departments I were making these recommendations to Council; meet and confer issues would be discussed with the employee associations after Council direction was received. A. POLICE DEPARTMENT REVIEW (File No. 732) Council considered a management review of the Police Department by the Commission on Peace Officers Standards and Training (POST). Jim Gardiner, Police Chief, reviewed statistics and recommendations. Moved by Romero/ Roalman to approve implementation of the study as recommended by the CAO and Police Chief, including overstaffing; motion carried (5-0). B. FIRE DEPARTMENT REVIEW (File No. 722) Council considered a management study of the Fire Department by Hunt Research Corporation. Bob Neumann, Fire Chief, reviewed statistics and recommendations. I City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 8 Bob Wilkinson. representing the Firefighters Association, supported the 3 -person engine 1 company, but opposed the apprenticeship program and the civilian Fire Marshal position. Moved by Roalman/Williams to direct staff to pursue implementation as modified by the recommendation of staff; motion carried (5-0). 4. SALINAS RESERVOIR TRANSFER AGREEMENTS (File No. 1104) Council considered approving the Salinas Reservoir ownership transfer agreements. John Dunn, City Administrative Officer, reviewed efforts to communicate with the North County agencies and the reasons the City was pursuing these agreements. John Moss, Utilities Director, and Gary Henderson, Water Division Manager reviewed the agencies involved with operations of the Salinas Reservoir, key areas of the Ownership Transfer Agreement, benefits of transferring ownership and the steps for the property transfer. Jeff Jorgensen, City Attorney, stated the agreements were structured to provide a clear statement of the City's intentions to expand the reservoir, protect the City's water rights, and they did not affect any live stream agreements. Mayor Settle declared the public hearing open. George Highland. Mayor of Atascadero, expressed concerns about provisions in the agreements and communications with the City. Walt Macklin. Mayor of Paso Robles, asked Council to reconsider the adoption of the transfer agreements, stating they were unbalanced. He expressed opposition to sections 4(a) and 5(b) in the agreements. Rock Zierman, staff for State Assemblyman Tom Bordonaro, expressed opposition to the expansion of the reservoir, citing six concerns. Steven Adamski, representing the Atascadero Mutual Water Company, objected to the timing of the transfer agreements, and stated San Luis Obispo's water rights were open to negotiation. Dick Montegue, North County (of San Luis Obispo), stated he was a rancher, and requested more dialogue before proceeding with the transfer. Glenn Priddy. Deputy County Engineer, stated they would be happy to work with San Luis Obipso and the North County Agencies to provide for regional needs. Mayor Settl declared the public hearing closed. 1 City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. Page 9 ' Council discussed the City's water rights, timing of the agreements, and previous public statements that San Luis Obispo would proceed with the Salinas and Nacimiento projects on parallel tracks. Moved by Roalman/Williams to continue the item to 8115195; motion carried (5 -0). 9:30 PM Mayor Settle declared a recess. 9:40 PM Council reconvened, all Council Members present. S. STATE WATER PROJECT EASEMENTS (File No. 1124) Council considered a request by the State Department of Water Resources (DWR) necessary for the Coastal Branch of the State Water Project. Gary Henderson, Water Division Manager, reviewed the State's request. Phil Ashley. 1586 La Cita Court, stated that Canyons and Streams Alliance (CASA) had filed a lawsuit because the State was not complying with the Environment Impact Report (EIR) requirements, and asked that the Council delay approving the easements. David Sandino. State Counsel, stated the court date was scheduled for September, and the State was complying with the EIR requirements. Gary Rupe rt. author of the EIR, explained impacts to Reservoir Canyon from the construction of the State Water pipeline. Moved by Romero/Williams to 1) adopt Resolution No. 8440 granting a permanent pipeline and access road easement on City property located on Fox Hollow Road near the base of Cuesta Grade (Police Firing Range) and 2) adopt Resolution No. 8441 granting a permanent access road easement using an existing roadway which crosses City property located on Stenner Creek Road; motion carried (3 -2, Settle and Roalman voting no.) 6. RECORDS MANAGEMENT PROGRAM (File No. 155) Council considered adopting a Records Management Program and Manual Diane Gladwell, City Clerk reviewed the program and policies outlined in the Manual. Council discussed alternative two; it was not recommended because of the decentralized stricture of the organization. Moved by RoalmantRomero to adopt Records Management Program and manual for the City of San Luis Obispo; motion carried (5-0). 11:57 P.M. there being no further business to come before the City Council, Mayor Settle adjourned the meeting to Wednesday, July 19, 1995 at 6:00 P.M. in the Council Hearing Room City Council Meeting Wednesday, July 5, 1995 - 7:00 p.m. 1 —� APPROVED BY COUNCIL: lyd ' lane I;.- Gladww, City Clerk DRG:dIr