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07/19/1995CLOSED SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO WEDNESDAY, JULY 19, 1995 - 6:00 P.M. CITY HALL - COUNCIL HEARING ROOM - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Kathy Smith, Dodie Williams, and Mayor Allen Settle City Staff Present: Jeff Jorgenson, City Attorney; Mike McCluskey, Public Works Director; John Dunn, City Administrative Officer A. CONFERENCE WITH PROPERTY NEGOTIATOR (pursuant to Government Code Section 54956.8) Properly: 314 -350 Higuera Street Negotiating Parties: City of San Luis Obispo, Michael McCluskey Property Owner /Representative, Lloyd Matthews Council discussed whether to acquire. 5:65 p.m. Mayor Settle declared a recess to open session in the Council Cha eq�where a public report of the action taken in closed session was given. X, APPROVED BY COUNCIL: Dia a GladwqW, City Clerk DRG:dIr MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO WEDNESDAY, JULY 19, 1995 - 7:00 P.M. CITY HALL - COUNCIL CHAMBER - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Kathy Smith, Dodie Williams, Vice Mayor Dave Romero and Mayor Allen Settle Absent: None 1 1 1 City Council Meeting Wednesday, July 19, 1995 - 7:00 p.m. City Staff Page 2 Present: John Dunn, City Administrative Officer; Diane Gladwell, City Clerk; Ken Hampian, Assistant City Administrative Officer; Jeff Jorgensen, City Attorney; Ann Slate, Personnel Director; Bob Neumann, Fire Chief; Mike McCluskey, Public Works Director; Arnold Jonas, Community Development Director, Sue Baasch, Administrative Analyst; Harry Watson, Transportation Manager; Wendy George, Personnel Analyst PUBLIC COMMENT PERIOD P.C.1. Gary Friedburg invited the public to attend a marketing seminar to benefit the victims of the Oklahoma City bombing, at the Embassy Suites on August 9 from 3:00 to 6:00 p.m. P.C.2. George Stewart expressed concern about proposed fire lane which would remove street parking on Mission Lane. P.C.3. Karen Diefenderfer opposed proposed fire lane on Mission Lane. (Issue to come back to Council.) P.CA. Dion Schwulst stated the spay /neuter pilot program was not being implemented with preferential treatment for feral cat colonies. P.C.S. Mary Green stated that County Animal Regulation would not spay /neuter feral cats. (Issue to come back to Council.) P.C.6. Brad Brown, registered municipal advocate, spoke about the teen video project and requested the. new Parks and Recreation Administration building be equipped with broadcast facilities to transit public access on Sonic Cable. CONSENT AGENDA Moved by Smith/Romero to approve the Consent Agenda as recommended by the City Administrative Officer with the exception of Item C -7 as noted; motion carried (5 -0). C -1 COUNCIL MINUTES Council considered the minutes of: Tuesday, June 13, 1995 at 7:00 p.m., and Tuesday, June 20, 1995 at 6:30 p.m., and Tuesday, June 20, 1995 at 7:00 p.m., and Wednesday, July 5, 1995 at 7:00 p.m. Moved by Smith/Romero to waive oral reading and adopt minutes as amended; motion carried (5 -0). C -2 CORPORATION YARD EQUIPMENT (File No. 9652.541.564) Council considered appropriating $27,000 from the unappropriated balance of the general fund to a project account for replacement of the fueling and gate control equipment at the City Corporation Yard on Prado Road. Moved by Smith/Romero to approve fund appropriation; motion carried (5 -0). City Council Meeting Wednesday, July 19, 1995 - 7:00 p.m. C-3 TRAFFIC SIGNALS AGREEMENT (File No. 1144) Page 3 Council considered a Cooperative Agreement between the State of California and the City for modifying the Traffic Signal system at the intersection of Broad and Santa Barbara Streets as required for the construction of Fire Station No. 1. Moved by Smith /Romero to adopt Resolution No. 8442. approving cooperative agreement; motion carried (5 -0). C-0 EQUIPMENT REPLACEMENT (File No. 9952.520.556) Council considered transferring $8,600 from the equipment replacement fund completed projects account to a project account for acquisition of a new sidewalk scrubbing machine. Moved by Smith /Romero to approve transfer of funds for purchase of equipment; motion carried C-9 HOMELESS SHELTER AGREEMENT (File No. 1046) Council considered a two -year agreement with the Economic Opportunity Commission in the amount of $240,000 ($120,000 each year) for homeless services during 1995 -97. Moved by Smith/Romero to approve and authorize the Mayor to execute A- 12 -05-CC; motion carved (5 -0). C-6 POLICY REGARDING AMICUS CURIAE (File No. 302) Council considered establishing a policy regarding Amicus Curiae (Friend Of Court) participation. Moved by Smith/Romero to adopt Resolution No. 8443 establishing a policy of participation as Amicus Curiae; motion carried (5 -0). C-7 MARSH STREET RECONSTRUCTION PROJECT (File No. 95 -32) Council considered plans and specifications for "Marsh Street Reconstruction and Storm Drain Improvement Project; Nipomo to Santa Rosa,' Specification No. 95-32. Daniel Rudebeck. owner of American Speedy Printing Centers at 742 Marsh Street, was concerned about the construction on Marsh and its impact on the downtown, especially businesses on Marsh and adjacent streets. After discussing options for making the project friendlier to businesses in the area, moved by Romero/Smith to continue this item to 7125195; motion carried (unanimous consent). COUNCIL LIAISON REPORTS There were no Council Liaison Reports. COMMUNICATIONS CA. Vice Mayor Romero requested Council consider reducing free parking from 90 minutes to 60 minutes in the parking structures; issue to come back with Downtown Parking Management Study. C.2. Council Member Williams requested use of trolley for Taste of San Luis; current City policy provides for this. 1 1 City Council Meeting Wednesday, July 19, 1995 - 7:00 p.m. Page 4 C.3. Mayor Settle stated several citizens reported parking meters on Osos Street may be inaccurate; referred to Public Works Director. 1. 1995 -97 PROMOTIONAL PROGRAM (File No. 1055) Council considered two -year contracts with the Chamber of Commerce for 1) Visitor Services; and 2) Promotional Services in the amounts of $58,030 and $33,344 each year, respectively; a two-year contract with the Visitors and Conference Bureau for promotional services in the amount of $81,700 for 1995 -96 and $81,700 for 1996 -97; and, 3) a two-year contract with the firm of Barnett, Cox and Kornreich for advertising services in the amount of $91,200 for 1995 -96 and $94,000 for 1996 -97. Ken Hampian, Assistant City Administrative Officer, introduced Bill Pvoer, Promotional Coordinating Committee Chair, who outlined the process used by the committee to reach their recommendations. Mayor Settle asked for comment from the public. Jonni Biag9ini, Executive Director of the Visitors and Conference Bureau, told Council that their investment in this program would be returned many times and emphasized that with the huge investment that the City had made in the Performing Arts Center, it is imperative the facility be booked to capacity as much as possible and the VCB can make sure that this happens. ' George Newland, San Luis Obispo, spoke in support of all promotional funding, especially that to the VCB. Gordon Jackson. San Luis Obispo, voiced his support of full funding to the Visitors and Conference Bureau. Dave Garth . Director of the Chamber of Commerce, thanked Council for their support. Mayor Settl returned the discussion to the Council, there being no further public comment. After discussion, moved by Romero/Williams to approve the Promotional Coordinating Committee's recommendations adopted for all three contracts funding: Chamber of Commerce Visitor Services Agreement A- 13 -95-CC ($58,030 each year) and Promotional Services Agreement A- 14 -95-CC ($32,820 each year); Visitors and Conference Bureau Agreement A- 15 -95-CC ($81,700 each year); and Barnett, Cox and Kornreich Agreement A- 16 -95-CC ($91,200 for 1995 -96 and $94,000 for 1996- 97); motion carried (3 -2, Council Members Smith and Roalman voting no). 2. TRANSIT OPERATIONS CONTRACT (File No. 95 -40) Council considered awarding the SLO Transit operations contact, Specification No. 95-40, to Laidlaw /Mayflower Contract Services, Inc. at a cost of $2,796,619 over a 33 -month period. Mike McCluskey. Public Works Director, presented background on the City's transit services contract and explained that Mayflower Transportation had been purchased by the Laidlaw Corporation. Harry Watson, Transit Manager, said that the Request for Proposal had been taken to the Mass Transportation Committee and seven proposals were received and analyzed by a City selection review committee. William Forsythe. President and CEO of Forsythe and Associates, Inc. based in West Covina, said he believed his company's proposal was the finest transit service that could be found, including City Council Meeting Wednesday, July 19, 1995 - 7:00 p.m. Page 5 substantial increases in the driver wage rate, and expressed concern regarding irregularities in the bidding process. Patrick O'Donnell, told Council he felt the entire process had been unfair to San Luis Transportation and asked why his proposal was not accepted and asked the City to pay the prevailing wage. Irwin Rosenberg, Vice President of Operations for Laidlaw Transit Services/Mayflower Contract Services, spoke to the company's commitment to excellent service. Cindy Draper. Manager of the San Luis transit operations under Mayflower contract services, explained that when Laidlaw acquired Mayflower she left her position due to differences in philosophy. Walter Vance. Chairman of the Mass Transportation Committee, said that since the committee voted on Laidlaw based on the information supplied by the Transit Manager and the recommended contractor, new information had surfaced and he felt uncomfortable with the recommendation of Laidlaw Transit Services. Doris Sceli, a Mass Transportation Committee member, conceded that she also had reservations regarding the committee's recommendation after hearing comments made here tonight Patrick O'Donnell said that San Luis Transportation bid to operate the system at no cost and yet his system did not make it to negotiations and said that the RFP he received was different from what the other bidders received. Mayor Settle turned the discussion back to Council. Jeff Jorgensen, City Attorney, advised Council of the alternatives available to them when considering action on this issue. Bill Forsythe. Forsythe and Associates Inc., questioned the legality of rejecting bids without proceeding with an expedited Request for Proposal. After discussion, moved by Settle /Roalman to reject all proposals, and authorize staff to negotiate an extension to the current contract for a period up to June 30,1997, with the term to be negotiable based on the overall benefit to the City, with driver compensation equal to the compensation offered by other systems in the region. Staff to bring back performance review of Laidlaw Transit Services; motion tamed (5 -0). 3. JOB DESCRIPTIONS FOR NATURAL RESOURCES AND ECONOMIC DEVELOPMENT MANAGERS (File No. 104) Council considered whether to confirm or to subsequently agendize job descriptions for the Natural Resources Manager and Economic Development Manager positions. John Dunn. City Administrative Officer, asked that authority for finalizing both job descriptions be delegated to him based on a fair evaluation of the suggestions of the business and environmental communities. Bill Thoma. President of the Chamber of Commerce, told Council that the Chamber was concerned i with the direction in which the discussions over the City's hiring process were going for both positions and felt that personnel issues should remain an internal professional and non - political matter. Opposed any attempts by special interest groups to politicize the hiring process. Carol Florence. Vice President of the San Luis Obispo Property Owners' Association and a member of the Business Coalition, thanked Council for hiring an Economic Development Manager City City Council Meeting Wednesday, July 19, 1995 - 7:00 p.m. Page 6 and said staff should be allowed to do their job. Phil Ashley. San Luis Obispo, said the Environmental Quality Task Force had modified its job description for the Resources Manager to parallel the business community's Economic Development Manager. After discussion, moved by Smith/Romero to direct staff to complete final revisions of the Economic Development Manager and Natural Resource Manager job descriptions, and in view of specific comments from the Environmental Quality Task Force and the business community, recommend staff attention on the descriptions as it relates to the title, parity in the jobs, equal powers in the duties of both positions, and share copies of the final job descriptions with Council and the individuals who have expressed interest through participation, and proceed with recruitment as soon as possible; motion carried (5-0). 10:45 p.m., there being no further business to come before the C'ttli Council, Mayor Settl e adjourned the meeting to Tuesday, July 25, 1995 at 7:00 p.m. in the i I ham r. APPROVED BY COUNCIL: / ane4L6 Gladwe , City Clerk DRG:drkc MINUTES ADJOURNED MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JULY 25, 1995 - 7:00 P.M. ' CITY HALL - COUNCIL CHAMBER - 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Kathy Smith, Dodie Williams, Vice Mayor Dave Romero and Mayor Allen Settle Absent: None City Staff Present: John Dunn, City Administrative Officer, Diane Gladwell, City Clerk; Jeff Jorgensen, City Attorney; Paul LeSage, Recreation Director; Bob Neumann, Fire Chief; Mike McCluskey, Public Works Director PUBLIC COMMENT PERIOD There was no public comment. CONSENT AGENDA Moved by Williams/Romero to approve the Consent Agenda as recommended by the City Administrative Officer; motion carried (5 -0). C -1 UTILITY CHEMICAL BIDS FOR 1995197 (File No. 96 -01) Council considered of the bid package for 1995197 Water Treatment Plant and Water Reclamation Facility chemicals.