HomeMy WebLinkAbout02/27/1996MINUTES
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY, FEBRUARY 27, 1996 - 7:00 P.M. -
CITY HALL - COUNCIL CHAMBER - 990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
,. Council Members
Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice
Mayor Dodie Williams, and Mayor Allen Settle
Absent: None
City Staff
Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City
Attorney; Ken Hampian, Assistant City Administrative Officer, Kim
Condon, Assistant City . Clerk; Arnold Jonas, Community
Development Director, Mike McCluskey; Public Works Director; Bill
Statler, Finance Director, Bob Neumann, Fire Chief; Ann Slate,
Personnel Director; Jim Gardiner, Police Chief; Paul LeSage,
_.. Recreation Director; Wayne Peterson, City Engineer, John Moss,
Utilities Director; Wendy George, Assistant to the City Administrative
Officer
PUBLIC COMMENT PERIOD
P.C.I. Walter Schroeder, 1722 Conejo Avenue, praised City employees Tiim Girvin and Mike
McCluskey for providing excellent customer service, and urged Council to take correction action
on the Andrews - Alisol drain.
P.C.2. Kurt Haunt 18 Mariposa, described creek erosion causing structural damage to his property
and asked that action be taken to stem the problem. - .
CONSENT AGENDA
Moved by Williams /Smith to approve the Consent Agenda as recommended by the City
Administrative Officer; motion carried (5 -0).
C1. COUNCIL MINUTES (CONDON) .
Council considered the minutes of:
Monday, February 12, 1996 at 12:00 p.m.; and,
Tuesday, February 13, 1996 at 7:00 p.m.
Moved by Williams /Smith to waive oral reading and adopt minutes as amended; motion carried (5-
0).
City Council Meeting Page 2
Tuesday, February 27, 1996 - 7:00
C2. SWIM CENTER IMPROVEMENTS (File No. 96 -09)
Council considered the plans and specifications for "Swim Center Improvements," Specification
No. 96-69 estimated to-cost $187,800.
Moved by Williams /Smith to approve plans and specifications, authorize staff to advertise for bids,
CAO to award contract to the lowest responsible bidder if estimate is below $187,800, and authorize
the transfer of $57,700 to the Swim Center Improvements project budget and $40,000 to the Park
Renovations project budget; motion carried (5-0).
Jeff Jorgensen, City Attorney, announced that a matter had arisen subsequent to posting of the
agenda on a matter concerning anticipated litigation regarding two claims requiring immediate
action in Closed Session this evening, and that a four - fifths vote would be required to add this to
the agenda. He also said that the Closed Session Item was related to Item No. 1 on tonight's
agenda, and recommended that Item 1, the City Drainage Program, be placed as the last item on
the agenda, and that the Closed Session be held prior to consideration of Item 1.
•„ Moved by Romero/Williams to add Closed Session Item to the agenda and to consider the City
Drainage Program as the last Item on the agenda; motion carried (5 -0).
Mayor Settle suggested that since Item No. 3, Mid -Year Budget Review, related to both Items 2 and
3, it would be preferable to discuss that prior to consideration of the City Hall HVAC project and
City Drainage Program. (General consensus.)
COUNCIL LIAISON REPORTS
L.R.I. Council Member Smith, Delegate to the League of California Cities Legislative Action
Committee, summarized the topics discussed at a meeting of the committee held on Thursday,
February 22, 1996 in Sacramento.
BUSINESS ITEMS
3. MID -YEAR BUDGET REVIEW (File No. 233)
Council considered the Mid -Year 1995 -96 Budget Review.
John Dunn, City Administrative Officer, said that 1996 would be a year of major accomplishments
for the City including completion of the Performing Arts Center, Parks and Recreation
Administration Building, Fire Station Headquarters and the Marsh Street Improvements.
Bill Statler, Finance Director, reviewed the facts and figures surrounding the City's financial
condition and stressed the City's strong commitment to a balanced budget.
Ken Hamoian, Assistant City Administrative Officer, explained how major City goals and objectives
are monitored.
1 Bill Statler said that Department Heads would first present requests for Operating Program
expenditure modifications.
City Council Meeting Page 3
Tuesday, February 27, 1996 - 7:00 p.m.
Bob Neumann, Fire Chief, requested added funding amounting to $63,600 for Fire emergency
response retirement payouts for 1995 -96 and $180,800 for 1995 -96 and $120,000 for 1996 -97 for Fire
emergency response overtime.
Bob Wilkinson, Fire Captain and President of the Firefighters' Association, told Council that the
Firefighters Association had just completed a meet and confer process with the City and urged
Council not to restrict overtime and holiday flexibility for firefighters.
After discussion, moved by Romero/Williams to direct staff to negotiate with the Firefighters
Association to reduce minimum staffing requirements from 12 to 11, and revise policies regarding
holiday- leave; motion carried (5-0).
Jim Gardiner. Police Chief, requested an additional $10,000 for overtime to cover the Police
Department's Investigations Unit due to Increased case workloads.
After discussion, moved by Roalman/Smith to approve request; motion carried (5 -0).
John Moss. Utilities Director, asked Council to extend the current contract position of Water
Projects Manager (Water Reclamation Coordinator) for an additional two years to June 30, 1998.
His second request was in the amount of $10,000 for paving approximately 8,500 square feet of
city-owned property located at 45 Prado Road currently being used by ECOSLO.
After discussion, moved by Smith/Roalman to approve $10,000 for repaving of ECOSLO yard;
motion carried (4-1, Council Member Romero voting no).
Moved by Roalman/Romero to extend Water Reclamation Coordinator position for two additional
years; motion carried (5-0).
Mike McCluskev. Public Works Director, sought approval of mid -year budget amendments in the
amount of $30,000 for Park and Landscape Maintenance, and $21,200 for disinfectant chemicals
for the Sinsheimer Pool. He also requested transfer of a permanent, half -time Office Assistant
position from the City Clerk's Office to Public Works Administration.
After discussion, moved by Romero/Williams to approve all three requests; motion carried (5-0).
Bill Staffer, Finance Director, requested that an additional $6,000 per year be appropriated to
support an increase in the copy fee charged by the City's copier maintenance contractor.
Moved by Roalman/Williams to approve appropriation; motion carried (5 -0).
Council Member Roalman asked Council to consider budgeting $2,000 for the remainder of the '95-
'96 fiscal year and $6,000 for '96297 to hire a Cal Poly intern to upgrade and maintain the City's
web site. -
After discussion, moved by RomeralWiliiams to refer this request to staff for further study; motion
carried (5-0).
The Council next considered mid-year budget budget amendment requests for Capital Improvement
projects. ,
City Council Meeting Page 4
Tuesday, February 27, 1996 - 7:00
Bob Neumann. Fire Chief, told Council that due to underestimations in the amount needed for the
design and site preparationibuilding demolition components, an additional $122,900 was need in
order to completed the Fire Station Headquarters.
After discussion, moved by Williams /Romero to approve request; motion carried (5 -0).
John Moss, Utilities Director, spoke next asking Council approval to transfer $75,000 from available
budget funds in the studies phase of the Nacimiento water supply project for studies related to the
Water. Reclamation Facility.
After discussion, moved by Romero /Smith to approve budget transfer request; motion carried (5-0).
Bill Staffer, Finance Director, requested $126,200 to fund a City-wide upgrade to the current
r industry standard, Windows 95.
Moved by Romero/Williams to approve request; motion carried (5 -0).
Bill Statler asked for clarification on Council's decision regarding the Fire Chiefs request for
$63,600 to finance the already compensated Fire emergency response retirement pay -outs.
Moved by Roalman/Williams to approve funding; motion carried (5 -0).
2. CITY HALL SEISMIC SAFETY AND HVAC PROJECT (File No. 9101-040 -5531
.' Council considered plans and specifications for "City Hall Seismic Safety and HVAC Improvements
Project," Specification No. 9101 -540 -553, estimated to cost $1,276,200.
Dave Elliott, Public Works Administrative Analyst, reported that additional unforeseen costs for
construction and construction management had increased to overall project cost estimate from
$1,020,000 to $1,496.200.
After discussion, moved by Williams /Romero to approve additional $476,200 for the City Hall HVAC
project, to research and consider the addition of a lightning rod, and salvage and re-use of the
existing generator, approve plans and specifications and authorize staff to advertise for bids, and
authorize the City Administrative Officer to award the construction contract if the successful bid
is less than $1,276,200; motion carried (5 -0).
10:02 p.m., Mayor Settle called for a recess to be followed at 10:10 p.m. by adjournment to Closed
Session in the Council Hearing Room for conference with Legal Counsel regarding anticipated
litigation, pursuant to Government Code Section 54956.9(b)(3)(c): a. Carl and Virginia Hysen; and
b. Steve and Jeannie Secrest.
10:50 p.m., Mayor Settle adjourned Closed Session and reconvened the Council in open session
in the Council Chamber; all Council Members present.
1. CITY DRAINAGE PROGRAM (File No. 595)
Council considered a report on the City Drainage Program.
Mike McCluskev, Public Works Director, and Wayne Peterson, City Engineer, pointed out areas
around the City that routinely flood during large rainfall events, described beneficial maintenance
City Council Meeting Page 5
Tuesday, February 27, 1996 - 7:00 p.m.
projects proposed during the summer of 1996, and outlined several creek bank repair projects in
the City's FEMA 406 application and other projects that should be considered for prioritization in
the Flood Management Plan.
After discussion, moved by Romero/Roalman to add an additional $200,000 to the Capital
Improvement Program to allow construction of highly beneficial maintenance projects, as outlined
in the staff report, during the summer of 1996; motion carried (5 -0).
,. Moved by Romero/Williams to direct staff to come back at budget time in May /June with an item
in the:flood management fund for projects that relate to improvements to large systems in
neighborhoods; motion carried (5 -0).
During discussions of public works projects this evening, there was substantial dialogue regarding
the departments need for an additional staff engineering position.
John Dunn, City Administrative Officer, said he and the Public Works Director would examine the
desirable and feasibility of adding an engineer to the Public Works budget.
COMMUNICATIONS
Comm. 1. Council Member Romero told Council that the Highway Patrol : had set up a
subcommittee to help disseminate information on the State task force to improve Highway 46.
Council Member Romero and Wendy Georae. Assistant to the City Administrative Officer, to serve
as City representatives to the subcommittee.
Comm. 2. Mike McCluskey, Public Works Director, reported on the Town Hall meeting held on
Monday regarding the Higuera Street Bridge.
11:25 p.m. There being no further business to come before the City Council, Mayor Settle
adjourned the meeting to Thursday, February 29, 1996, at 12:00 p.m. when Council will proceed
from City Hall to San Luis Creek.
APPROVED BY COUNCIL: March 19, 1996
i on n, Assistant City Clerk
KC: by
1