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HomeMy WebLinkAbout06/04/1996MINUTES REGULAR MEETING`bF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 4,1996,- 4:00 P.M. LIBRARY COMMUNITY ROOM - 995'PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams, and Mayor Allen Settle Absent: None Capital Improvement Board: Board Members Bill Roalman, Dave Romero, Kathy Smith, Vice President Dodie Williams and President Allen K. Settle City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Kim Condon, Assistant City Clerk; Ken Hampian, Assistant City Administrative Officer; Mike McCluskey, Public Works Director; Al Cablay, Public Works Manager; Harry Watson, Transit Manager; Arnold Jonas, Community Development Director; John Mandeville, Long Range Planning Manager; Jeff Hook, Associate Planner 1 PUBLIC COMMENT PERIOD P.C.1. Marlin Vix,16 Hathway, said the Alta Vista neighborhood was facing the prospect of having a 1,000 car Cal Poly parking structure moved to within less than 100 yards of their neighborhood, putting it at risk, and asked for Council's intervention. P.C.2. Jan Marx, 265 Albert Drive, also opposed the location of the parking structure and questioned the accuracy of the CEQA notice regarding the proposed project. P.C.3. Sherry Lewis. 209 Longview Lane, was very worried about the traffic impacts associated with the location of the new Cal Poly parking structure and asked for Council's support. John Dunn. City Administrative Officer, said that Cal Poly would be holding another neighborhood meeting at a future date. P.C.4. Tom Kay, 369 Chapman, was troubled about the construction schedule for the campus parking structure. CONSENT AGENDA Moved by Smith/Williams to approve the Consent Agenda as recommended by the City Administrative Officer; motion carried C1. COUNCIL MINUTES Council considered the minutes of: Tuesday, May 14, 1996 at 4:00 P.M. and Tuesday, May 14, 1996 at 5:30 P.M. City Council Meeting Page 2 Tuesday, June 4, 1996 - 4:00 p.m. Moved by Smith/Williams to waive oral reading and approve minutes as amended; motion carried (5 -0). 1 C2. CAPITAL IMPROVEMENT BOARD — ANNUAL MEETING (File No. 214) Council considered the minutes of the Annual Meeting of the Capital Improvement Board. Moved by SmithlWilliams to 1) approve minutes of the meeting held on April 16, 1996; and, 2) adjourn to the next regularly scheduled meeting; motion carried (54). C3. WATER REUSE PROJECT (File No. 526) Council considered the Water Reuse Project — Biological Resources Mitigation Plan. Moved by Smith/Williams to approve, and authorize the Mayor to sign, addendum 4 in the amount of $18,903.00, to a contract with Fugro West Inc. for "Water Reuse Project — Evaluation of Biological Resources'; motion carried (5 -0). C4. AMBULANCE CONTRACT REIMBURSEMENT (File No. 725) Council considered the contract with San Luis Ambulance Services, Inc. .: - Moved by Smith/Williams to approve contract with San Luis Ambulance Services, Inc.; authorizing them-to bill persons for first- response. emergency medical services provide by the Fire Department _ and authorize the Mayor to execute the contract; motion carried (5 -0). C5. SAFETY ELEMENT UPDATE (File No. 462) Council considered the Safety Element Update Joint Powers Agreement. Moved by SmithlWilliams to approve, and authorize the Mayor to execute, a joint powers agreement (JPA) with the County and participating cities, for updating the General Plan Safety Element, with the City's cost share of consultant services to be $16,671; motion carried (5 -0). BUSINESS ITEMS 1. MULTI -MODAL TRANSIT TRANSFER CENTER (File No. 549) Council considered the Multi -Modal Transit Transfer Center. Mike McCluskey, Public Works Director, reviewed the agenda report. Harry Watson, Transit Manager, and Alan Cantrell, County Regional Transit Manager, demonstrated the new bus routes that would be traversed by City and CCAT buses if the transfer center were at the Amtrak location. Mayor Settle asked for comment from the public. Pierre Rademaker, speaking as a member of both the Downtown Design Team and the BIA, said it would be important to maintain services levels to the core. of the City. Steve Devencenzi, San Luis Obispo Council of Governments (SLOCOG), asked the City to ad a recommendation to direct staff to work with the County to develop a cooperative agreement addressing issues of maintenance and operations. City Council Meeting Page 3 Tuesday, June 4, 1996 - 4:00 p.m. Dennis Schmidt, San Luis Obispo, was pleased that the transit center would be located outside the downtown area where it would not contribute to traffic congestion. ' Bob Lombardi, owner of the Park Hotel, expressed concern about limited parking available at the Amtrak station. Eugene Jud. City resident, said the loss of the current bus schedule "pulse" system would be a loss to riders and supported locating the center in the downtown. Brett Cross, Mariners Lane, did not support the train station location. Mayor Settle returned discussion to the dais. After discussion, moved by Roalman /Smith to pursue the newly identified Amtrak Station location for the Center site, coordinating and in cooperation with SLOCOG; motion carried (5 -0). Moved by Williams /Romero to develop a viable sub - center within the core of the City downtown which will provide excellent and convenient service to transit passengers to the Government Center and the downtown; motion carried (5 -0). Moved by Smith/Roalman to discontinue pursuing the former Toyota property; motion carried (4-1; Romero voting no). Moved by Smith/Romero to adopt Resolution No. 8540 authorizing the CAO to execute a transfer agreement for an allocation of TCI funding for additional Amtrak Parking facilities; motion carried (5 -0). 2. RAILROAD SQUARE MASTER PLAN (File No. 452) Council considered approving the Master Plan workscope for the Railroad Square area and authorizing staff to proceed with preparation of the master plan, consultant proposals for specific workscope tasks, if necessary, and including $15,000 in the 1996 -97 Budget for master plan costs. Arnold Jonas, Community Development Director, and Jeff Hook. Associate Planner, outlined the important developments taking place in the Railroad Square area creating the need for a master plan. Mayor Settle asked for comments from the audience. Steve Devencenzi. SLOCOG, supported a Master Plan for the area. Mayor Settle returned discussion to Council. After discussion, moved by Roalman /Romero to direct staff to work with SLOCOG to identify potential funding sources for a study of land use in connection with two regional projects in the Railroad Square area; motion carried (5 -0). LIAISON REPORTS LRA. Council Member Romero reported that Astrid Gallagher was moving out of the City and would have to resign from the Cultural Heritage Committee. He asked if she could serve in an consultant capacity to the committee. Staff responded that she would be welcome to sit in on CHC meetings. City Council Meeting Tuesday, June 4, 1996 - 4:00 p.m. Page 4 5:55 p.m. Mayor Settle recessed to 6:00 p.m. Closed Session to be held in Conference Room A of the Library. 5:55 p.m. President Settle adjourned the Capital Improvement Board. CLOSED SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 4, 1996 - 6:00 P.M. CITY /COUNTY LIBRARY CONFERENCE ROOM A, 995 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL -CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams, and Mayor Allen Settle Absent: None City Staff - Present: Ann Slate, Personnel Director; Jeff Jorgensen, City Attorney; John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative ' Officer City Council held a closed session to discuss the following issue: CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code § 54957.6 Agency Negotiators: Ken Hampian & Ann Slate Employee Organization: San Luis Obispo Mid - Management Employees 6:40 P.M. Mayor Settle adjourned the meeting to 7:00 p.m. when Council would reconvene in open session in the Library Community Room, where a public report of the action taken in closed session was to be given. APPROVED BY COUNCIL: 6118/96 im ndo ,.Assistant City Clerk KC: by MINUTES REGULAR MEETING.OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 4, 1996 - 7:00 P.M. LIBRARY COMMUNITY ROOM - 995 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams, and Mayor Allen Settle Absent: None City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Kim Condon, Assistant City Clerk; Ken Hampian, Assistant City Administrative Officer; Mike McCluskey, Public Works Director; Al Cablay, Public Works Manager; Harry Watson, Transit Manager; Keith Opalewski, Parking Manager, Arnold Jonas, Community Development Director; Jim Gardiner, Police Chief; Bill Statler, Finance Director; Linda Asprion, Revenue Manager; Carolyn Dominguez, Accounting Manager; John Moss, Utilities Director, Gary Henderson, Water Division Manager; David Hix, Wastewater Division Manager; Sue Baasch, Utilities Analyst; Paul LeSage, Recreation Director; Paul Taylor, Golf Course Manager; Wendy George, Assistant to the City Administrative Officer; Bob Neumann, Fire Chief PRESENTATION P1. Mayor Settle presented a proclamation to NMA board members declaring June 3 through 7,. 1996, as "National Management Association Week." PUBLIC HEARINGS 3. PROMOTIONAL COORDINATING COMMITTEE GRANTS -IN -AID (File No. 1050) Council held a public hearing to consider recommendations from the Promotional Coordinating Committee for Grants -In -Aid funding for 1996 -97. Mayor Settle announced that Council Member Smith had a conflict of interest in this matter due to her employment by the Literacy Council and would be stepping down during these discussions. Due to an oversight, a public hearing was not opened and this item will be considered at a later meeting. Council Member Smith returned to the dais. 4. ENTERPRISE FUNDS (File No. 236) Council held a public hearing to consider Enterprise Funds: programs, projects, revenues, financial condition, and rate change in the Sewer Fund for 1996 -97. ' Bill Statler, Finance Director, introduced the report and told Council that the department heads would address the enterprise funds within their division. Mike McCluskey. Public Works Director, reviewed the projections for the Transit Fund and explained that Council would be asked to reduce appropriations on three capital projects to match actual revenues and costs. City Council Meeting Page- 2 Tuesday, June 4, 1996 - 7:00 p.m. Council discussed Cal Poly's reduced annual in -lieu fare contribution of $160,000 and agreed to respond strongly to this $79,000 decrease and proposal to remain at this level. Council directed , staff to look at options to counter this reduction, including fewer routes to Cal Poly during off -peak hours. After discussion, moved by Williams /Romero to reduce appropriations on three capital projects; motion carved (5 -0). Mr. McCluskey next summarized the Parking Fund and asked Council to approve new Capital Improvement Project requests for 1996 -97 for the PaImlNipomo Parking Lot, 860 Pacific Street parking lot, and Palm Street Parking Garage Archaeological Study. After discussion, Council directed staff to explore alternatives to parking meters for the PaImlNipomo parking lot such as a master meter or monthly parking, and opportunities to salvage all or part of the building on Pacific Street. (General consensus.) Moved by Williams /Smith to approve the Parking Fund Capital Improvement projects requests; motion carried (5 -0). Paul LeSage, Recreation Director, told Council that the golf course would need a subsidy from the General Fund in the amount of $54,500 and said that Recreation would explore new programs to increase course revenues. After discussion, moved by Williams /Romero to continue to subsidize the golf course through Fiscal year 1996 -97 in the amount of $54,500; motion carried (5 -0). John Moss, Utilities Director, presented the annual review of the water fund which, he said, confirmed the adequacy of the previously approved rates. He explained that Council was also being asked to establish water system access charges, effective July 1, 1996, of $22.40 per month. After discussion, moved by Romero /Roalman to direct staff to refine the formula for establishing water system access charges to realize a better return; motion carried (5 -0). Moved by Williams /Smith to approve the 1996 -97 capital request for water facilities planning; motion carried (5 -0). John Moss continued his presentation with a review of the Sewer Fund and a request that Council approve a three- percent increase in sewer service charges effective July 1, 1996. Council discussed the Casa Street sewer line improvements and directed Utilities to discuss with Cal Poly the possibility of participating in the costs of this project. (General consensus.) After further discussion, moved by Williams /Smith to adopt Resolution No. 8542 approving three - percent sewer service charge increase to become effective July 1, 1996; motion carried (4 -1, Romero voting no). Council Member Romero stated, for the record, that his vote did not reflect objection to replacing the Casa Street sewer line, but reflected opposition to a rate increase while the account carries a 60% fund balance. Vice Mayor Williams stated, for the record, that although she was very concerned about increasing' , fees, she understood it was better to increase fees incrementally than in large percentages. Council Member Roalman stated, for the record, that with large capital projects on the horizon it Is more prudent to collect- as- you-go and avoid larger fee increases at a future date. Moved by Williams/Romero to approved two capital improvement projects for 1996 -97; motion City Council Meeting Page 3 Tuesday, June 4, 1996 - 7:00 p.m. carried (5 -0). 5. SUBURBAN ROAD ANNEXATION (File No. 441) Council held a public hearing to consider annexation of a portion of Suburban Road adjacent to _ the TK Annexation property. Mayor Settle opened the public hearing. No one spoke to the item. Mayor Settle closed the public hearing. Moved by Smith/Williams to adopted Resolution No. 8543 requesting that the Local Agency Formation Commission (LAFCo) approve a minor annexation of a portion of Suburban Road; motion carried (5 -0). BUSINESS ITEMS 6. APPRENTICE/FIREFIGHTER -1 PROGRAM (File No. 729) Council considered the possibility of using a combination, two- tiered Apprentice /Firefighter 1 Program, consisting of Apprentices and certified California State Fire Marshal Firefighter -I's. . Bob Neumann, Fire Chief, reviewed the proposed program. Mayor Settle asked for comment from the public. Jeff Gator, Paramedic/Engineer, said that the department's overtime had decreased dramatically over the last several months and that the Council goal of cutting overtime had been achieved. He also said that the true costs of implementing this program show that any savings achieved would be through reduction in actual services. Lucy Clark, City Firefighter, said the high overtime was due to the loss of three firefighter positions and offered the assessment that reserves do not have the same skill level as professional firefighters. Mark McCollough, President of the Firefighter's Association, spoke about the disadvantages of the proposed program, including increased liability to the City. Caroline Bright. City taxpayer, was concerned about lowering the level of expertise currently offered by the Fire Department and urged Council to maintain the department as it is. Dave Rodell, Fire Captain, said his association was not opposed to the Firefighter I program but was opposed to replacing [I's with I's. Ron Veillette, Firefighter, described the difference in skill and experience levels of Firefighter I and Firefighter Il. Mayor Settle brought discussion back to Council. After discussion, moved by Roalman/Romero to direct staff to pursue implementation of the program following adoption of the 1996/97 budget; motion carried Jim Gardiner, Police Chief, offered his assistance. City Council Meeting Page 4 Tuesday, June 4, 1996 - 7:00 p.m. 7. UNMET TRANSIT NEEDS FINDINGS (File No. 544) Council considered Unmet Transit Needs. Moved by Romero /Smith to direct all future transit service request hearings be held by the San Luis - Obispo Council of Governments (SLOCOG) for inclusion in their Regional Unmet Needs Hearing process, re- confirm adopted definitions of Unmet Need and Reasonable to Meet, and find that there were no unmet transit needs that are reasonable to meet; motion carried (5 -0). 8. PERFORMING ARTS CENTER LOAN AND REIMBURSEMENT AGREEMENT (File No. 854) Council considered authorizing City staff to enter into negotiations with Heritage Oaks Bank for supplemental funding in the amount of $1.0 million for the completion of the Performing Arts Center. John Dunn, summarized the report. Mayor Settle asked for public input. Douglas Pierce, Pierce Capital, Inc., commended Heritage Oaks Banks on their proposal and offered to cover the $300,000 shortfall associated with the bank's offer. Kathy Schultz, Executive Director of the Civic Ballet, asked Council to review the Performing Arts Center's policies regarding usage, rental fees, and priority booking for Cal Poly, prior to approving the loan agreement Joe Silvaggio, Civic Ballet, said he was upset to find that Cal Poly has special privileges and urged 1 Council to review rental policies. Robert Griffin, representing Sterling Hotels Corporation and the Holiday Inn Express, told Council an agreement had been reached between the owners of the Holiday Inn Express, Morgan Flag, Jim Flag and Jerry Hempenius, and representatives of the Performing Arts Center, Bill Bolt and Ron Regier, whereby the hotel owners had committed to paying the first years interest of $55,000 on the Heritage Oaks loan. Greg Hind, President of the Performing Arts Foundation, urged Council to move forward to take advantage of the Heritage Oaks offer. Bill Bolt, Vice President for University Advancement at Cal Poly, said he was pleased with the opportunity presented by the Heritage Oaks Bank. Responding to a question from Council Member Romero, Glen Irvin, Chair of the Steering Committee for the Performing Arts Center, explained the need for the acoustical clouds. At the request of Council Member Roalman, Ron Regier, Managing Director, responded to criticism regarding scheduling and fees from earlier speakers. Lori Silvaggio, Civic Ballet Director, felt that scheduling multiple events at the theater on the same day was not good management of the center. Sheen Lewis, San Luis Obispo, expressed her concerns about the location of the new parking structure at Cal Poly. , Bill Bolt, Vice President of the Foundation, said he would begin a dialogue with the neighborhood groups to address their concerns. Mayor Settle returned discussion to Council. City Council Meeting Page 5 Tuesday, June 4, 1996 - 7:00 p.m. After discussion, moved by Smith /Romero to authorize CAO to consult with Heritage Oaks Bank and Performing Arts Center partners for loan and reimbursement agreement needed to complete 1 ' Center, return to Council with appropriate documents for approval as soon as possible, and request financial documents from the Foundation and projected PAC revenues for Council perusal; motion carried (5-0). COMMUNICATIONS Comm. 1. Vice Mayor Williams asked that Council Member Romero serve as City liaison to the' March for Jesus organization. Mr. Romero accepted. - Comm. 2. Council Member Roalman asked that Council agendize adoption of a resolution ... supporting additional funding for Angels Camp. (General consensus.) 11:40 p.m. There being no further business to come before the City Council, Mayor Settle adjourned the meeting to Tuesday, June 11, 1996 at 7:00 p.m. in the Library Community Room, 995 Palm Street l • APPROVED BY.- COUNCIL: Kim or don, 'ssistant City Clerk KC:bv ` MINUTES ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 11, 1996 - 7:00 P.M. LIBRARY COMMUNITY ROOM - 995 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Kathy Smith, Dave Romero, Bill Roalman, Vice Mayor Dodie Williams, and Mayor Allen Settle Absent: None City Staff Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Kim Condon, Assistant City Clerk; Ken Hampian, Assistant City Administrative Officer; Bill Statler, Finance Director; Paul LeSage, Recreation Director; Neil Havlik, Natural Resources Manager PRESENTATION ' Vice Mayor Williams presented proclamations to the four third -grade classes at Los Ranchos School in recognition of excellence in their civic studies.