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HomeMy WebLinkAbout04/28/1998MINUTES ADJOURNED REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, APRIL 28,1998 -11:30 A.M. COUNCIL HEARING ROOM, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Dave Romero, Dodie Williams, Vice Mayor Kathy Smith, and Mayor Allen K. Settle Council Member Roalman arrived at 11:50 a.m. City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Bonnie Gawf, City Clerk; Ken Hampian, Assistant City Administrative Officer; Mike McCluskey, Public Works Director; Arnold Jonas, Community Development Director; Bill Statler, Finance Director; John Moss, Utilities Director, Paul LeSage, Parks and Recreation Director, Dave Elliott, Administrative Analyst PUBLIC COMMENT No one spoke under public comment COUNCIL LIAISON REPORTS There were no reports. STUDY SESSION 1. PUBLIC WORKS DEPARTMENT WORKLOAD AND RESOURCES (File No. 101 -09) Council considered and reviewed Public Works Department workload and resources. CAO Dunn introduced the item, giving a brief history. Public Works Director McCluskey reviewed the overall departmental workload and outlined emerging problems. Administrative Analyst Elliott presented an analysis of the level of CIP compared to the number of design engineers, and reviewed the productivity of the City's engineers as compared to other cities. Council Member Roalman arrived at 11:50 a.m. Staff presented a comparison of the value of projects assigned to the department with the inspection capacity, as well as clerical capacity. Cindi Kirchhoff, Ralph Anderson & Associates, outlined the process used to conduct the study, including data collection, analysis and report preparation. She reviewed the findings, and recommended the addition of staff to handle ongoing projects. City Council Meeting Page 2 Tuesday, April 28, 1998 - 7:00 p.m. Staff presented possible alternatives to the re commendation, such as increasing production capacity, reducing the annual CIP, accepting the growing backlog, or some combination. Council discussed the staffing reductions which were made in 1992 and their relationship to the current backlog of routine maintenance, and the advantages of using in -house staff for those projects and consultants for specialized projects. Council Members expressed concern about the amount of staff time directed.-at individual citizen requests. By consensus, Council unanimously supported, in concept, the addition of positions in the Public Works Department, and asked staff to bring back specific recommendations for strengthening the department's capacity to address complex policy issues, in the context of the 1998 -99 budget Vice Mayor Smith excused herself from the meeting at 1:00 p.m. By consensus, Council directed staff to bring back for their consideration alternatives on how to prioritize individual citizen requests. None. Mayor Settle adjourned at 1:15 p.m. to a closed session. CLOSED SESSION ANNOUNCMENT ' City Council held a closed session to discuss the following issues: CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code $ 54957.6 Agency Negotiator: Ann Slate Ken Hampian Represented Employees: San Luis Obispo Police Officers Association CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code $ 54957.6 Agency Negotiators: John Dunn Ann Slate Unrepresented Employees: Management At 1:30 p.m. Mayor Settle declared a recess to convene in open session, where City Attorney Jorgensen reported that no action was taken in closed session. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 1:32 p.m. to Tuesday, May 5, 1998 at 6:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo. APPROVED BY COUNCIL: 5/5198 BG:dr ' nnie L. Gawf City Clerk