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HomeMy WebLinkAbout07/07/1998MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JULY 7, 1998 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Dave Romero, Dodie Williams, Vice Mayor Kathy Smith, and Mayor Allen K. Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Kim Condon, Acting City Clerk; Ron Whisenand, Development Review Manager; Jim Gardiner, Police Chief; Paul LeSage, Parks and Recreation Director; Wendy George, Assistant to the CAD; Barbara Lynch, Traffic Engineer; Kathy Mills, Principal Recreation Supervisor CLOSED SESSION ANNOUNCEMENT City Attorney Jeff Jorgensen reported that Council had voted to accept a settlement in the 1 matter of County and City v. Maino, the terms of which will not be disclosed at this time because the settlement is not final. He said the Council had also received a briefing on the second item involving employee negotiation with the SLO Firefighters Association. The Council received a briefing regarding the status of on -going negotiations. PUBLIC COMMENT PC1. Bill McLennan, 706 Meineke Street, said the landscaping being installed at the assisted living complex at 61 Broad Street was not in conformance with the conceptual landscaping plan approved by the Council and requested that the Council hold a public hearing regarding variations to what the Council originally approved. Moved by Smith/Williams to hold a public hearing concerning this matter on Tuesday, August 18,1998. PC2. Victor Montalban, representing Pacific Bell and a City resident, expressed concern about the purchase of GTE equipment for the E -911 system (Item C5) because it is a 16 bit system, versus a 32 bit system, which would better accommodate the growth needs of the system at a later date, and that GTE's system would be maintained by technicians in Northern California, where Pacific Bell's system would be maintained locally. He asked Council to allow Pac Bell to come in with a counter proposal. Police Chief Gardiner asked Captain Bart Topham to respond to Mr. Montalban's concerns. Bart Topham, Police Captain, said that both GTE and Pacific Bell had bid on the project and staff, after looking at all the issues and all the equipment, was in complete agreement that GTE was offering, overall, the best package. City Council Meeting Page 2 Tuesday, July 7,1998 - 7:00 p.m. PC3. Michael Morton. Director of Homeless Services for the EOC, spoke regarding Item No. C4, Orcutt Road Widening. He was concerned that the bike path proposed on the north side , of Orcutt Road, running right in front of the homeless shelter, would eliminate street parking used by those coming to the shelter for the evening meal, and impact neighboring businesses with unwanted cars. John Dunn, City Administrative Officer, said there was a concern by the traveling public going east on Orcutt, that the left turn onto McMillan would create a traffic hazard. Barbara Lynch, Traffic Engineer, explained steps that would be taken to alleviate this problem in the interim and make it safer for cars to go around those turning left. Ryan Gregory, Manager of the Homeless Shelter, spoke in support of the comments by Michael Morton. He presented a letter from Vintage Properties of the McMillan Commercial Center, expressing concern about the widening project as it relates to the elimination of parking for those using the shelter. CONSENT AGENDA Move by Williams/Romero to approve the Consent Agenda as amended, Council Member Smith stepping down on item C3. C1. COUNCIL MINUTES Council considered of the minutes of: Tuesday, June 16, 1998 @ 7:00 p.m., and Thursday, June 18, 1998 @ 12:00 p.m. Moved by Williams /Romero to waive oral reading and approve minutes as amended; motion carried (5 -0). C2. BELT FILTER PRESS REFURBISHMENT (File No. 704 -06) Council considered waiving the competitive purchasing procedure and executing a purchase order for refurbishing the Belt Filter Press with Textile Engineering Associates in the amount not to exceed $110,800. Moved by Williams /Romero to waive competitive purchasing procedure and authorize the City Administrative Officer to execute a purchase order in an amount not to exceed $110,800; motion carried (5 -0). C3. CONSULTANT SERVICES MARSH STREET GARAGE EXPANSION (File No. 704-06) Council considered approving a contract with Phillips Metsch Sweeney Moore and Walker Parking Consultants in the amount of $330,000 for design services for the Marsh Street Garage expansion project. Moved by Williams /Romero to 1) approve and authorize the Mayor to execute contract; 2) appropriate $68,685 from the unreserved parking fund working capital in order to fully fund the design services portion; and, 3) authorize the CAO to approve the construction City Council Meeting Page 3 Tuesday, July 7, 1998 - 7:00 p.m. administration portion of the contract with the design consultant; motion carried (4 -0-1, Smith not participating). C4. ORCUTT ROAD WIDENING (File No. 704 -06) Council considered plans and specifications for "Street Widening Project: Orcutt - McMillan to Railroad," Specification No. 98 -23; engineer's estimate, including contingencies, $300,000. Moved by Romero/Williams to approve plans and specifications as amended to retain the parking and the bike lane with one lane of traffic on that section of Orcutt, authorize staff to advertise for bids, and CAO to award a contract if the lowest responsible bid is within the engineer's estimate; motion carried (5 -0). C5. PUBLIC SAFETY ANSWERING (911) POINT UPGRADE (File No. 1302- 06) Council considered selecting GTE as the City's service provider for an upgraded E -9 -1 -1 Primary Safety Answering Point (PSAP). Moved by Williams /Romero to select GTE as the service provider and authorize the CAO or his designee to approve customer order; motion carried (5 -0). C6. WATER RECLAMATION FACILITY CLARIFIER REPAIR (File No. 704 -06) Council considered awarding a contract to Special Service Contractors in the amount of ' $99,748 for "Water Reclamation Facility: Clarifier 1 & 3 Repair," Specification No. 98-69. Moved by Williams /Romero to approve award and authorize the Mayor to execute the contract; motion carried (5 -0). C7. DELINQUENT SOLID WASTE ACCOUNTS (File No. 1204 -05) Council considered authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Garbage Company on delinquent accounts for provision of solid waste collection and disposal services as liens against the properties involved. Moved by Williams/Romero to adopt Resolution No. 8821 authorizing the County Assessor to collect delinquent solid waste collection and disposal accounts; motion carried (5 -0). C8. TRAFFIC SIGNAL MONITORING SYSTEM (File No. 704 -06) Council considered plans and specifications for "Traffic Signal Monitoring System Interconnect Conduit: SR 1 (Santa Rosa), SR 227 (Madonna, Higuera, South, Broad) and Various City Streets," Specification No. 97 -06; engineer's estimate $300,000. Moved by Williams /Romero to approve plans and specifications, authorize staff to advertise for bids, and CAO to award a contract if the lowest responsible bid is less than the engineer's estimate; motion carried (5 -0). C9. PARK RENOVATION PROJECT (File No. 704 -06) Council considered accepting the completed "Park Renovation Project: Trail Resurfacing - Meadow Park," Specification No. 90 -96A. City Council Meeting Page 4 Tuesday, July 7, 1998 - 7:00 p.m. Moved by Williams /Romero to accept completed project, direct Public Works to record the notice of completion, and appropriate $9,253 from the unappropriated balance for the Parkland Development Fund to cover the cost of increase contract quantities; motion carried (5 -0). COUNCIL LIAISON REPORTS CL1. Council Member Williams said she had attended the First Night board meeting this afternoon and learned that they have secured 16 venues to date, and a fair number of entertainers. CL2. Council Member Williams reported that on the 2e of June that she and Ken Hampian, Assistant City Administrative Officer attended an EVC retreat which included a number of interesting presentations. CL3. Council Member Romero commented on the Channel Counties meeting at which Andrea Seastrand spoke about the California Space and Technology Alliance. PUBLIC HEARINGS 1. PROMOTIONAL COORDINATING COMMITTEE GRANTS -IN -AID (File No. 302 -07) Council held a public hearing to consider Promotional Coordinating Committee recommendations for grants4n -aid funding for 1998 -99 to 38 organizations in a total amount of $85,450. Wendy George, staff representative to the Promotional Coordinating Committee, briefed the Council on the process the committee followed to reach the recommendations being made tonight and reviewed the grant criteria. Wilda Rosene, PCC member, presented a summary of the recommendations presented. Mayor Settle opened the public hearing. Barbara Roche, Executive Director of the San Luis Obispo County Arts Council, thanked Council for their support and said that she hoped the arts administrators would have an opportunity to participate in the next budgeting process toward an increase in the amount of grant funding available. Diane Hunt Roberts, speaking on behalf of Music and Arts for Youth and its founder, Fred Balazs said that over the last dozen years this organization has funded thousands of young people coming to free concerts and asked Council to increase the grant. Mayor Settle closed the public hearing. After discussion, moved by RomerolWilliams to adopt Resolution No. 8822 authorizing staff to develop and execute agreements with each grant recipient as amended to award an additional $500 to Music and Arts for Youth increasing that grant to $2,500; motion carried (4 -1; Smith voting no). Council Member Smith stated that she had voted against this based on the increased award to Music and Arts for Youth. City Council Meeting Page 5 Tuesday, July 7,1998 - 7:00 p.m. ' 2. HUMAN RELATIONS COMMISSION GRANTS -IN -AID (File No. 302-04) Council held a public hearing to consider recommendations from the Human Relations Commission (HRC) for grants -in -aid funding for 1998 -99 to 39 organization in the amount of $94,800. Mayor Settle asked that the record state that Vice Mayor Smith would be stepping down on this item. Paul LeSage, Parks and Recreation Director, introduced Recreation Manager, Kathy Mills, staff to the HRC, and Mike Multari, the current chair of the commission. Recreation Manager Mills reviewed the Human Relations Commission's process and said she and Mr. Multari would answer any questions the Council might have. Mayor Settle opened the public hearing. Lillian Judd. Planning Director for the Equal Opportunity Commission, asked Council Members to endorse the HRC's grants- in-aid recommendations and thanked them for their continuing support. Linda Groover, a member of the Assistance League, explained how the league clothes needy school children and explained that with the cutbacks in social services, she expected tremendous need for this program. Lillian Judd explained the activities of the Child Development Center in response to a question from Council Member Roalman. Mayor Settle closed the public hearing. Recreation Manager Mills said that Alice Thorpe of the Arthritis Foundation had indicated to her that after their request was submitted, another agency had given them a 486 computer and that she would be directing her $1,500 grant toward other items that would be needed throughout the year, but were not identified in their request. After discussion, moved by RoalmanlWilliams to adopt Resolution No. 8823 authorizing staff to develop and execute agreements with each grant recipient, with an additional $500 to be awarded to the Assistance League, increasing the total grant to $1,500, an additional $640 to the Prado Day Center Literacy Council to make the total grant amount of $2,000, not award $1,500 to the Arthritis Foundation, and approve the use of carryover funds in the amount of $4,800 from 1997 -98 to fund a portion of the 1998 -99 grants -in -aid; motion carried (4 -0-1; Vice Mayor Smith not participating). 3. APPEAL -1121 GEORGE ST. (File No. 201 -11) Council held a public hearing to consider an appeal by Tom Weddle of a Planning Commission decision to deny a request for tandem parking in conjunction with a garage conversion for property located on the southeast side of George Street, between Henry & Ruth Streets. ' Moved by Williams /Romero to continued this item, at the request of the appellant, to a date certain; August 18, 1998. City Council Meeting Tuesday, July 7, 1998 - 7:00 p.m. Page 6 4. APPEAL -1535 CARMEL ST. (File No. 201 -11) Council held a public hearing to consider appeals by William Tickell and Kim Martin of a , Planning Commission decision to amend an approved administrative use permit condition, requiring that the gross floor area of a proposed structure containing a detached bedroom not exceed 400 feet for property located on the southwest side of Carmel Street, between Buchon and Islay Streets. Ron Whisenand, Development Review Manager, reviewed the agenda report and explained it was actually two separate appeals of an administrative use permit to allow the redevelopment of a detached bedroom at 1535 Cannel Street. Mayor Settle opened the public hearing. Bill Tickell, the applicantlappellant, urged Council to grant the use permit to build and design the project as submitted, and reasoned that gross, not net footage, had been used to calculate the size of the project. Kim Martin, the appellant Irving at 1531 Carmel, objected to the sleeping loft proposed for the detached bedroom unit as it would intrude on her privacy, but said her main concern was that the building would be used as a separate rental unit. Mayor Settle closed the public hearing. After discussion, moved by Smith/Williams to adopt Resolution -No. 8824 upholding an appeal of the Planning Commission's action by the appellant, Kim Martin, thereby approving the use permit with a modified condition No. 3 eliminating the proposed loft in a proposed detached bedroom located at 1535 Carmel; motion carried (4 -1; Romero voting no). 5. PLANNED DEVELOPMENT AMENDMENT - CROSSROADS (File No. 203 -05) Council held a public hearing to consider a request to amend the Crossroads Planned Development (3165 and 3211 Broad Street) zoning to modify the list of allowed and conditionally allowed uses for the mixed use (commercial and residential) center at the northwest intersection of Broad Street and Orcutt Road; Jesse Norris and William Portzell, applicants. Ron Whisenand, Development Review Manager, summarized the agenda report and said although the Planning Commission had added convenience markets to the list of allowed uses, it was unable to recommend medical offices, government offices, and some of the specialty retain uses to General Plan limitations. He pointed out an error in Attachment 3, "Uses Allowed by Right," which should include retail sales, convenience stores. Mayor Settle opened the public hearing. Rob Strong, owners' representative, said that though this is a successful planned development he was frustrated by limitations imposed by the General Plan requirements for planned developments. John Reed, owner of Yogi's FrozenYogurt and Specialty Coffees located at the Crossroads, wanted to make sure that his store conformed to the uses allowed at this sight. City Council Meeting Page 7 Tuesday, July 7, 1998 - 7:00 p.m. There was assurance that his business was considered a take -out restaurant and fits the uses t allowed by that definition. Mayor Settle closed the public hearing. Council discussed hours of operation and agreed to add "Uses Allowed by Administrative Use Permit," "any use operating between the hours of 11:00 p.m. and 7:00 a.m." After discussion, moved by Williams/Smith to introduce Ordinance No. 1341 to print amending the Crossroads Planned Development to modify the list of uses allowed at the site with an amendment to include retail sales, convenience stores under "Uses Allowed by Right" and an addition regarding hours of operation under "Uses Allowed by Administrative Use Permit;" motion carried (5 -0). 6. PARKS & RECREATION FEES (File No. 407 -02) Council held a public hearing to consider establishing Parks and Recreation fees effective September 1, 1998. ' set up using the David M. Griffin & Associates model for setting fees. Mayor Settle opened the public hearing. ACTIVITY CURRENT PROPOSED FY'99 -00 FY'00 -01 CHILDREN'S SERVICES Summer Fun Day Camp $2.60 /hour $2.35 hour CPI CPI Adventure Day Camp $2.70 1hour $2.35 hour CPI CPI ' AQUATICS Lap Swim - Adult $2.10 1swim $2.00 /swim $2.25 /swim $2.25 1swim Lap Swim - Youth $1.60 1swim $1.50 1swim $1.75 1swim $1.75 1swim Passcards - Adult (20 uses) $43.05 $40.00 $45.00 $45.00 Passcards - Youth (20 uses) $32.60 ... $30.00 $35.00 $35.00 Recreational Swim - Adult $2.10 1swim 2.00 1swim $2.25 /swim $2.25 1swim Recreational Swim - Youth $1.60 /swim $1.50 /swim $1.75 1swim $1.75 /swim Swim Scrip - Adult (10 uses) $19.45 $18.00 $20.25 $20.25 Swim Scrip - Youth (10 uses) $19.45 $13.50 $16.00 $16.00 YOUTH SPORTS Skatepark Admission $1.20 $2.00 CPI CPI Basketball $28.00 $40.00 CPI CPI Golf New Program $20.00 ADULT SPORTS Basketball $479.20Iteam $479.201team 3 on 3 Basketball New Program $80.001team Volleyball $301.50 /team $188.00 /team CPI CPI Triathlon $59.25 $56.00 $62.00 CPI Triathlon Team New Program $100.00 /team Paul LeSage. Parks and Recreation Director, explained that this item addresses those fees for Parks and Recreation services that are outside of the normal Consumer Price Index adjustment each year. He said that the new program fees being considered this evening are ' set up using the David M. Griffin & Associates model for setting fees. Mayor Settle opened the public hearing. City Council Meeting Page 8 Tuesday, July 7, 1998 - 7:00 p.m. There were no speakers. Mayor Settle closed the public hearing. After discussion, moved by Williams /Smith to adopt Resolution No. 8825 establishing fees effective September 1, 1998; motion carried (5 -0). COMMUNICATIONS There were no Communications. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 9:35 p.m. to Tuesday, July 21, 1998 at 4:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo. APPROVED BY COUNCIL: 7/21198 KC:dr • j Kim bgAdon Acting City Clerk MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JULY 21, 1998 -4:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Dave Romero, Dodie Williams, Vice Mayor Kathy Smith, and Mayor Allen K. Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; KimCondon, Acting City Clerk; Ken Hampian, Assistant City Administrative Officer; Arnold Jonas, Community Development Director; Bill Statler, Finance Director; Bob Neumann, Fire Chief; John Moss, Utilities Director; Mike McCluskey, Public Works Director; Wendy George, Assistant to the CAO; Ron Whisenand, Development Review Manager; John Shoals, Associate Planner, Jeff Hook, Associate Planner, Barbara Lynch, Civil Engineer PUBLIC COMMENT There was no public comment. CONSENT AGENDA Moved by Williams /Smith to appro ' ve the Consent Agenda.