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03/13/2001MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 13,12:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, and Mayor Allen K. Settle City Staff: Present: Ken Hampian, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Wendy George, Assistant City Administrative Officer; Bill Statler, Finance Director, Jim Gardiner, Police Chief; Bob Neumann, Fire Chief; John Moss, Utilities Director; Mike McCluskey, Public Works Director; Paul LeSage, Parks and Recreation Director, Teri Maa, Information Systems Manager; Tim Bochum, Deputy Public Wors Director; Bart Topham, Police Captain; Cliff Chelquist, Police Captain; Joe Hazouri, Police Lieutenant; Rich Helzer, Radio Systems Technician; Gary Henderson, Water Division Manager; Shelly Stanwyck, Economic Development Manager; and Consultant Sean Thacker from The Gartiner Group STUDY SESSION 1. INFORMATION TECHNOLOGY MASTER PLAN CAO Hampian provided the introduction. Finance Director Statler presented an overview of the Plan. Consultant Sean Thacker reported on findings from the current system assessment. Finance Director Statler summarized the Plan recommendations. Questions from the Council followed. ACTION: Moved by Settle /Schwartz to adopt the Information Technology Strategic Plan; motion carried 5:0. Mayor Settle adjourned the meeting at 1:55 P.M. Mayor Settle reconvened the meeting at 7:00 p.m. PUBLIC COMMENT Melanie Toaa, 654 Rancho Drive, mother of two disabled children requested that the Council consider starting an after school program for children with disabilities. The matter was referred to staff. Sifu Kelvin Harrison reiterated complaints of discrimination and harrassment. City Council Meeting Tuesday, March 13, 2001 - Noon Page 2 Gary Fowler, 777 Mill Street, expressed concerns regarding the pipeline construction work being done for the City by Granite Construction. Council referred the matter to staff. Deborah Holley, Downtown Association Administrato, urged Council not to approve a request to continue the public hearing of the appeal for the Marsh Street Garage Expansion Project. Eugene Jud, 665 Leff Street, asked the Council to approve his request to continue the public hearing of the appeal of the Marsh Street Garage Expansion Project to April 3, 2001. APPOINTMENTS Al. APPOINTMENTS TO THE REGIONAL WATER AGENCIES PLANNING GROUP. ACTION: Moved by Mulholland /Marx to appoint Vice Mayor Ewan and Utilities Director Moss as representatives, and Mayor Settle and Water Division Manager Henderson as alternates; motion carried 5:0. BUSINESS ITEMS 2. NORTH AREA REGIONAL FACILITY — ALTERNATIVES ASSESSMENT, TRANSIT SITE RECOMMENDATION. Public Works Director McCluskev, Deputy Public Works Director Bochum and Consultant Peter Martin provided the report. Council questions followed. Public Comments: Steve Devencenci, Deputy Director of SLOCOG,.encouraged the Council to allow SLOCOG to be involved in the planning and development of the site. He spoke in support of keeping a portion of Higuera Street engaged and asked the Council to integrate into the Plan other governmental agency needs. Eugene Jud, 665 Leff Street, argued that the City needs to adopt a transportation master plan and illustrated an alternative to transportation and circulation in the downtown. Mark Shaffer. Director of Ride -On Transportation, asked that the scope of the project be expanded to include a link for bicyclists, access for taxis, Ride -On and Ride-Share. He suggested that office space be included in the plaza for the Ride -Share program and, further, that consideration be given to a child care facility within the vicinity to assist commuters. Speaking in support of the Staff Recommendation (Alternative 0: Dave Romero, 2057 Skylark Deborah Holley, Downtown Association Administrator (representing the Board) Andrew Carter. 1283 Woodside Drive Leonard Milstein. 684 Higuera Street Patricia Wilmore. Chamber of Commerce Jean Andersen. 554 Pacific Chuck Crotser, 266 Craig Way Speaking in opposition to the Staff Recommendation: Raffy Arsene owner of the Shell station at 1101 Monterey Street, expressed opposition to the conceptual taking of his property. He asked the Council to consider the position of Shell Oil Company in addition to his concerns. City Council Meeting Page 3 Tuesday, March 13, 2001 - Noon David Ward, Santa Maria Tire Karen Adler, 1676 Fredericks Street Felton Ferrini GaryFowler, 777 Mill Street Marc Brazil, 1311 Pismo Street Mayor Settle called a recess at 8:53 p.m. At 9:05 p.m. the meeting resumed. Staff responded to comments made by the public and responded to numerous questions from the Council. Council comments followed. ACTION: Moved by Marx/Ewan to approve: 1) Receive and file the North Area Regional Facility (NARF) Transit — Alternatives Assessment Study. 2) Adopt Alternative C as the preferred site for the NARF Transit Facility. 3) Allocate $70,000 from the General Fund Reserve (with possible reimbursement later) for consultant services to prepare a preliminary development plan of the Transit facility using the land identified in Alternative C ($45,000), to perform a Phase II level hazardous material investigation for the Shell Station parcel ($15,000), and to perform a real estate appraisal of the Shell site ($10,000). 4) Authorize the City Administrative Officer to negotiate and enter into agreements with selected consultants for the work identified in Item 3. 5) As per Alternative C, direct that the remaining portion of the block be designated as the preferred site for the City's next parking structure(s). 6) Direct staff, that as part of the FY 2001 -03 Capital Improvement Project budget, to include a conceptual design investigation study and conduct property appraisals, as described in the staff report, for the NARF Parking Facility properties; motion carried 5:0. ' 3. DOWNTOWN TRANSFER CENTER — OSOS STREET IMPROVEMENTS. Council Member Marx stepped down due to a potential conflict of interest (business located within 500 feet). Deputy Public Works Director McCluskey and Deputy Public Works Director Bochum provided the staff report. Public Comments: Steve Devencenzi urged the Council to proceed with the project as recommended by staff. Dave Romero objected to the loss of parking spaces, moving the driveways in and out of the City Hall parking lot to Mill Street and to the plans to include public restrooms in the project. Andrew Carter commented in support of the project in general; however, he didn't approve of moving the buses to one side of the street and to the addition of restrooms. --end of public testimony- - Council discussion ensued. Council Member Schwartz proposed that the design be modified so that the saw -tooth bus stalls could be taken out later leaving the curb in place. Vice Mayor Ewan asked that the proposed tree removals be reconsidered and that trees be planted on the east side of Osos Street. The Public Works Director indicated that if the street is wide enough, staff will see to it that trees are planted as suggested. ACTION: Moved by Ewan[Mulholland to 1) approve plans and specifications for "Downtown Transfer Center: Osos Street Improvements, Specification No. 99267, City Council Meeting Tuesday, March 13, 2001 - Noon Page 4 with modification to the saw -tooth curb detail, and with the following additional direction. 1a) Staff to revise the plans and specifications to include bid deductive alternatives for the following components: Transit restrooms along Osos Street (engineer's estimate $46,000). 2) Appropriate $79,000 from the City's General Fund Reserve to fund City Hall parking lot improvements. 3) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the architect's estimate of $727,000; motion carried: 4:0:1 (Marx refrained due to a potential conflict of interest). COMMUNICATIONS Council Member Mulholland agreed to attend the Student Community Liaison Committee (SCLC) meeting of March 15, 2001 in Council Member Schwartz's absence. City Administrative Officer Hampian distributed a press release regarding the bridge structure under Foothill Boulevard between Casa and Stanta Rosa Street. Public Works Director McCluskev described the potential danger caused by unstable culverts and discussed the City's response to the situation. Council Member Marx distributed a copy of a landlord/tenant lease agreement that might be suitable to offer as a model lease for local property owners to use when renting to students. The matter was referred to the City Attorney for review and comment. Vice Mayor Ewan proposed moving the regular Council meeting of April 17, 2001 to April 24, 2001 because it coincides with "spring break." Council concurred. COUNCIL LIAISON REPORTS Council Member Mulholland reported on the latest meeting of the County Water Resources Advisory Committee. Council Member Mulholland gave an update on the Human Relations Commission meeting of March 7, 2001. Council Member Schwartz informed Council that the San Luis Obispo Council of Governments (SLOCOG) did not meet this month. He also reported that the San Luis.Obispo Regional Transit Authority (sLORTA) interviewed and hired a new County Transit Manager. Mayor Settle reported that Local Agency Formation Commission ( LAFCO) will meet this week and declared that he plans to oppose the expansion of LAFCO as well as the addition of new staff. Council Member Marx provided an update regarding the March 13, 2001 Downtown Association Board meeting. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 11:30 p.m. to Tuesday, March 20,2001 at 5:00 p.m. in the Council Chamber, 990 Palm Street, San Luis Obispo. ^ 7 � ffL �- Lee Price, C.M.C. City Clerk City Council Meeting Tuesday, March 13, 2001 - Noon APPROVED BY COUNCIL; April 3, 2001 LP:mk 1 1 Page 5 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, MARCH 13,12:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, and Mayor Allen K. Settle City Staff: Present: Ken Hampian, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Wendy George, Assistant City Administrative Officer, Bill Statler, Finance Director, Jim Gardiner, Police Chief; Bob Neumann, Fire Chief; John Moss, Utilities Director, Mike McCluskey, Public Works Director; Paul LeSage, Parks and Recreation Director; Teri Maa, Information Systems Manager; Tim Bochum, Deputy Public Wors Director, Bart Topham, Police Captain; Cliff Chelquist, Police Captain; Joe Hazouri, Police Lieutenant; Rich Helzer, Radio Systems Technician; Gary Henderson, Water Division Manager, Shelly Stanwyck, Economic Development Manager, and Consultant Sean Thacker from The Gartiner Group STUDY SESSION 1. INFORMATION TECHNOLOGY MASTER PLAN CAO Hampian provided the introduction. Finance Director Statler presented an overview of the Plan. Consultant Sean Thacker reported on findings from the current system assessment. Finance Director Statler summarized the Plan recommendations. Questions from the Council followed. ACTION: Moved by Settle /Schwartz to adopt the Information Technology Strategic Plan; motion carried 5:0. Mayor Settle adjourned the meeting at 1:55 p.m. Mayor Settle reconvened the meeting at 7:00 p.m. PUBLIC COMMENT Melanie Tooa. 654 Rancho Drive, mother of two disabled children requested that the Council consider starting an after school program for children with disabilities. The matter was referred to staff. Sifu Kelvin Harrison reiterated complaints of discrimination and harrassment. City Council Meeting Tuesday, March 13, 2001 - Noon Page 2 Gary Fowler. 777 Mill Street, expressed concerns regarding the pipeline construction work 1 being done for the City by Granite Construction. Council referred the matter to staff. Deborah Holley, Downtown Association Administrato, urged Council not to approve a request to continue the public hearing of the appeal for the Marsh Street Garage Expansion Project Eugene Jud, 665 Leff Street, asked the Council to approve his request to continue the public hearing of the appeal of the Marsh Street Garage Expansion Project to April 3, 2001. APPOINTMENTS Al. APPOINTMENTS TO THE REGIONAL WATER AGENCIES PLANNING GROUP. ACTION: Moved by Mulholland/Marx to appoint Vice Mayor Ewan and Utilities Director Moss as representatives, and Mayor Settle and Water Division Manager Henderson as alternates; motion carried 5:0. BUSINESS ITEMS 2. NORTH AREA REGIONAL FACILITY — ALTERNATIVES ASSESSMENT, TRANSIT Public Works Director McCluskey, Deputy Public. Works Director Bochum and Consultant Peter Martin provided the report. Council questions followed. Public Comments: Steve Devencenci, Deputy Director of SLOCOG, encouraged the Council to allow SLOCOG to be involved in the planning and development of the site. He spoke in support of keeping a portion of Higuera Street engaged and asked the Council to integrate into the Plan other governmental agency needs. Eugene Jud, 665 Leff Street, argued that the City needs to adopt a transportation master plan and illustrated an alternative to transportation and circulation in the downtown. Mark Shaffer, Director of Ride -On Transportation, asked that the scope of the project be expanded to include a link for bicyclists, access for taxis, Ride -On and Ride-Share. He suggested that office space be included in the plaza for the Ride -Share program and, further, that consideration be given to a child care facility within the vicinity to assist commuters. Speaking in support of the Staff Recommendation (Altemative C): Dave Romero, 2057 Skylark Deborah Holley. Downtown Association Administrator (representing the Board) Andrew Carter, 1283 Woodside Drive Leonard Milstein, 684 Higuera Street Patricia Wilmore, Chamber of Commerce Jean Andersen, 554 Pacific Chuck Crotser, 266 Craig Way Speaking in opposition to the Staff Recommendation: Raffv Arsene, owner of the Shell station at 1101 Monterey Street, expressed opposition to the conceptual taking of his property. He asked the Council to consider the position of Shell Oil Company in addition to his concerns. City Council Meeting Page 3 Tuesday, March 13, 2001 -Noon David Ward, Santa Maria Tire Karen Adler, 1676 Fredericks Street Felton Ferrini Gary Fowler, 777 Mill Street Marc Brazil, 1311 Pismo Street Mayor Settle called a recess at 8:53 p.m. At 9:05 p.m. the meeting resumed. Staff responded to comments made by the public and responded to numerous questions from the Council. Council comments followed. ACTION: Moved by Marx1Ewan to approve: 1) Receive and file the North Area Regional Facility (NARF) Transit - Alternatives Assessment Study. 2) Adopt Alternative C as the preferred site for the NARF Transit Facility. 3) Allocate $70,000 from the General Fund Reserve (with possible reimbursement later) for consultant services to prepare a preliminary development plan of the Transit facility using the land identified in Alternative C ($45,000), to perform a Phase 11 level hazardous material investigation for the Shell Station parcel ($15,000), and to perform a real estate appraisal of the Shell site ($10,000). 4) Authorize the City Administrative Officer to negotiate and enter into agreements with selected consultants for the work identified in Item 3. 5) As per Alternative C, direct that the remaining portion of the block be designated as the preferred site for the City's next parking structure(s). 6) Direct staff, that as part of the FY 2001 -03 Capital Improvement Project budget, to Include a conceptual design investigation study and conduct property appraisals, as described in the staff report, for the NARF Parking Facility properties; motion carried 5:0. 3. DOWNTOWN TRANSFER CENTER - OSOS STREET IMPROVEMENTS. Council Member Marx stepped down due to a potential conflict of interest (business located within 500 feet). Deputy Public Works Director McCluskev and Deputy Public Works Director Bochum provided the staff report. Public Comments: Steve Devencenzi urged the Council to proceed with the project as recommended by staff. Dave Romero objected to the loss of parking spaces, moving the driveways in and out of the City Hall parking lot to Mill Street and to the plans to include public restrooms in the project. Andrew Carter commented in support of the project in general; however, he didn't approve of moving the buses to one side of the street and to the addition of restrooms. ---end of public testimony — Council discussion ensued. Council Member Schwartz proposed that the design be modified so that the saw -tooth bus stalls could be taken out later leaving the curb in place. Vice Mayor Ewan asked that the proposed tree removals be reconsidered and that trees be planted on the east side of Osos Street The Public Works Director indicated that if the street is wide enough, staff will see to it that trees are planted as suggested. ' ACTION: Moved by Ewan/Mulholland to 1) approve plans and specifications for "Downtown Transfer Center. Osos Street Improvements, Specification No. 99267, City Council Meeting Tuesday, March 13, 2001 - Noon Page 4 with modification to the saw -tooth curb detail, and with the following additional direction. 1 a) Staff to revise the plans and specifications to include bid deductive alternatives for the following components: Transit restrooms along Osos Street . (engineer's estimate $46,000). 2) Appropriate $79,000 from the City's General Fund Reserve to fund City Hall parking lot Improvements. 3) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the architect's estimate of $727,000; motion carried: 4:0:1 (Marx refrained due to a potential conflict of interest). COMMUNICATIONS Council Member Mulholland agreed to attend the Student Community Liaison Committee (SCLC) meeting of March 15, 2001 in Council Member Schwartz's absence. City Administrative Officer Hampian distributed a press release regarding the bridge structure under Foothill Boulevard between Casa and Stanta Rosa Street. Public Works Director McCluskev described the potential danger caused by unstable culverts and discussed the City's response to the situation. Council Member Marx distributed a copy of a landlord/tenant lease agreement that might be suitable to offer as a model lease for local property owners to use when renting to students. The matter was referred to the City Attorney for review and comment. Vice Mayor Ewan proposed moving the regular Council meeting of April 17, 2001 to April 24, 2001 because it coincides with "spring break." Council concurred. COUNCIL LIAISON REPORTS 1 Council Member Mulholland reported on the latest meeting of the County Water Resources Advisory Committee. Council Member Mulholland gave an update on the Human Relations Commission meeting of March 7, 2001. Council Member Schwartz informed Council that the San Luis Obispo Council of Governments (SLOCOG) did not meet this month. He also reported that the San Luis Obispo Regional Transit Authority (SLORTA) interviewed and hired a new County Transit Manager. Mayor Settle reported that Local Agency Formation Commission (LAFCO) will meet this week and declared that he plans to oppose the expansion of LAFCO as well as the addition of new staff. Council Member Marx provided an update regarding the March 13, 2001 Downtown Association Board meeting. There being no further business to come before the City Council, Ma or Sett) djourned the meeting at 11:30 p.m. to Tuesday, March 20, 2001 at 5:00 p.m. in the Counc' Ch bar, 990 Palm Street, San Luis Obispo. %? _ Lee Price. C.W.C. City Clerk City Council Meeting Tuesday, March 13, 2001 - Noon APPROVED BY COUNCIL: April 3, 2001 LP:mk 1 I Page 5