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07/17/2001MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JULY 17, 2001 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, and Mayor Allen K. Settle City Staff: Present: Ken Hampian, City. Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Wendy George, Assistant City Administrative Officer; John Mandeville, Community Development Director; Bill Statler, Finance Director; Ann Slate, Human Resources Director; Jim Gardiner, Police Chief; Bob Neumann, Fire Chief; John Moss, Utilities Director; Mike McCluskey, Public Works Director; Paul LeSage; Parks and Recreation Director; Betsy DeJamette, Assistant to the City Administrative Officer; Glen Matteson, Associate Planner, ' Whitney Mcllvaine, Associate Planner, Jeff Hook, Associate Planner; Ron Munds, Solid Waste Coodinator; and Austin O'Dell, Transit Manager CLOSED SESSION ANNOUNCEMENT CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to Government Code § 54956.9 Worker's Compensation Claim regarding Shannon Sooy City Attorney Jorgensen announced that the closed session was held. PUBLIC COMMENT Tom Cantrell spoke in support of the Council's commitment to a conservative water use policy and encouraged Council to continue pursuing affordable housing for the City. Mary Beth Schroeder informed Council that she is collecting signatures in support of the establishment of a new senior center at 1341 Nipomo Street (currently the Parks and Recreation offices). She also spoke against Item No. C5 (Grant Funds for Park Playground Accessibility and Recycling) and Item No. C9 (Mitchell Park Playground Improvements) and urged Council to reallocate the money planned for the park improvements to a senior center. Mike Rumsey expressed concern about the lack of sufficient housing for Cal Poly students. City Council Meeting Tuesday, July 17,2001- 7:00 p.m. Page 2 Jeff Zimmerman, President of the Firefighters Union, noted that the Firefighters Union is supportive of the Memorandum of Agreement before City Council (Item No. C12). He also expressed appreciation for management cooperation during labor negotiations. CONSENT AGENDA ACTION: Moved by SchwartzlEwan to approve the consent agenda as recommended by the City Administrative Officer; motion carried 5:0. C1. DOWNTOWN STREET SIGNING PROJECT, SPECIFICATION NO. 90162. C2. ACTION: Moved by Schwartz/Ewan`to: 1) Approve plans and specifications for bidding Downtown Street Signing Project No. 90162. 2) Authorize staff to advertise the project for bids. 3) Authorize the City Administrative Officer to award the project .if bids received are less than the Engineer's estimate of $42,000. 4) Adopt Resolution No. 9210(2001 Series) approving proposed changes to City Standard 7250 — Street Name Signs; motion carried 5:0. ACTION: Moved by Schwartz/Ewan to: 1) Approve the award to, and authorize the Mayor to execute a contract with, Martin, Rivett & Olson in the amount of $451,443 for environmental, design and right -of -way services for the replacement of Foothill Bridge at Stenner Creek upon completion of the state audit. 2) Transfer $42,000 from the General Fund Capital Improvement Plan Reserve Account and appropriate $168,000 in Highway Bridge Replacement and Rehabilitation grant funding; motion carried 5:0. C3. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATEIALTERNATE. C4. C5. ACTION: Moved by Schwartz/Ewan to designate Mayor Settle as voting delegate and Vice Mayor Ewan as alternate to the League of California Cities Annual .Conference; motion carried 5:0. ACTION: Moved by Schwartz/Ewan to adopt Ordinance No. 1395 (2001 Series) adopting amendments to the Water Conservation Section of the Municipal Code; motion carried 5:0. ACTION: Moved by Schwartz/Ewan to: 1) Authorize staff to apply for a grant through the California Integrated Waste Management Board for funding under the Park Playground Accessibility and Recycling Grant Program for replacement of playground equipment and improve accessibility at Laguna Hills Park. 2) Adopt Resolution No. 9211 (2001 Series) supporting the grant submittal to the California Integrated Waste Management Board for Laguna Hills Park Playground Replacement; motion carried 5:0. LJ C 1 City Council Meeting Tuesday, July 17,2001- 7:00 p.m. C6. C7 C8. C9. Page 3 ACTION: Moved by Schwartz/Ewan to adopt Resolution No. 9212 (2001 Series) of intention to amend the contract between the Board of Administration of PERS and the City of San Luis Obispo to provide the fourth level of the 1959 Survivor Benefits and military service credit as public service for miscellaneous members and to rescind Resolution No. 9191 (2001 series); motion carried 5:0. STREET SWEEPER REPLACEMENT, SPECIFICATION NO. 90212. ACTION: Moved by Schwartz/Ewan to approve a sole source cooperative procurement via purchase order to GCS Western Power and Equipment in the amount of $123,305.73 for one regenerative air street sweeper; motion carried 5:0. MITCHELL PARK PLAYGROUND IMPROVEMENTS, SPECIFICATION NO. 99827. ACTION: Moved by Schwartz/Ewan to: 1) Approve plans and specifications for "Mitchell Park Playground, Specification No. 99827." 2) Authorize staff to advertise for bids. 3) Authorize the City Administrative Officer to award the construction contract if the base bid plus accepted alternates are within $190,000; motion carried 5:0. CONSULTANT SERVICES — REQUESTS FOR QUALIFICATIONS. Council Member Mulholland voiced concern about the change in policy. Council Member Marx proposed that the amount be reduced from 50,000 to 30,000. Public Works Director McCiuskev responded that the intent is to make staff more efficient, not take any authority away from the Council. Council Member Schwartz and Vice Mayor Ewan indicated that they were in support of the recommendation. Mayor Settle concurred. ACTION: Moved by SchwartzlEwan to: 1) Approve Requests for Qualifications for Survey and Construction Management Services. 2) Authorize the City Administrator to execute an agreement with the top selected consultants for each field. 3) Authorize the City Administrative Officer to execute purchase orders up to $50,000 for individual service agreements where funding is available in the project account for those services; motion carried 5:0. C10. CHANGES TO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ANNUAL REVIEW PROCEDURES. Council Member Marx asked staff if the County concurrs with the proposed changes recommended by staff. Associate Planner Hook reported that the proposal before the Council has been reviewed by County staff and their Initial response was favorable. Most changes, he added, can be made unilaterally and don't require Board of Supervisors approval, but one change does. That issue is scheduled to go before the Board in September. Council Member Schwartz suggested that the Council ask staff to parallel the CDBG process with the budget process. There was no objection to this request ACTION: Moved by Schwartz/Ewan to: 1) Direct staff to work with the Urban County to revise the annual Community Development Block Grant review process to City Council Meeting Tuesday, July 17, 2001 - 7:00 p.m. Page 4 provide early Council and advisory body input on funding priorities and grant applications, and 2) Staff given direction to parallel the process with the City's goal- setting budget process; motion carried 5:0. C11. SURPLUS CITY PROPERTY. C12. ACTION: Moved by Schwartz/Ewan to adopt Resolution No. 9213 (2001 Series) declaring equipment as surplus property; motion carried 5:0. ACTION: Moved by Schwartz/Ewan to adopt Resolution No. 9214 (2001 Series) :approving the Memorandum of Agreement; motion carried 5:0. APPOINTMENT Al. APPOINTMENT RECOMMENDATION TO THE BICYCLE ADVISORY COMMITTEE. Assistant City Clerk Kopecky provided the report. 1. 2. ACTION: Moved by Mulholland/Ewan to appoint Chris Overby to the Bicycle Advisory Committee to fill an unexpired term beginning immediately and expiring on March 31, 2005; motion carried 5:0. PUBLIC HEARINGS ACTION: Moved by Marx/Mulholland to approve the appellant's request to continue this item to the September 18, 2001 meeting; motion carried 5:0. Mayor Settle noted that the recommendation by staff is to continue the public hearing to August 3, 2001 at 1:00 p.m. to provide for adequate noticing to the public. David Scarry . applicant, said he could not be present but explained that his representative will. ACTION: Moved by Mulholland/Schwartz to continue this item to the meeting of August 3, 2001 at 1:00 p.m.; motion carved 5:0. 3. Solid Waste Coordinator Munds presented the staff report. LJ 7 City Council Meeting Tuesday, July 17,2001- 7:00 p.m. Page 5 Mayor Settle opened the public hearing. There were no public comments. Mayor Settle closed the public hearing. ACTION: Moved by Mulholland/Ewan to Introduce Ordinance No. 1396 (2001 Series) granting exclusive franchises to San Luis Garbage Company for green waste and residential curbside recycling services; motion carried 5:0. 4. FEDERAL TRANSIT GRANT FOR 2000 -01, PUBLIC HEARING ON THE TRANSIT PROGRAM OF PROJECTS FOR 2000-01. Transit Manager O'Dell presented the staff report. Mayor Settle opened the public hearing. There were no public comments. Mayor Settle closed the public hearing. ACTION: Moved by Marx/Schwartz to: 1) Conduct a public hearing to review the transit Program of Projects for 2000-01. 2) Adopt Resolution No. 9215 (2001 Series) to authorize the Public Works Director to apply for a grant from the Federal Transit Administration in the amount of $1,318,000; motion carried 5:0. BUSINESS ITEMS 5. THE CITY'S ROLE IN ENERGY CONSERVATION AND EFFICIENCY. Utilities Director Moss and Solid Waste Coordinator Munds presented the staff report and responded to Council questions. Public Comments Richard Kreisa urged the Council to give consideration to establishing a community energy authority (CEA). He also spoke In support of enhanced efforts to conserve energy. Stan Ryan also recommended that the Council implement a Community Energy Authority and spoke to the merits of such an action. —end of public comments — Council provided additional ideas for consideration, including the use of timetuse meters for City facilities and developing incentive and rebate programs to encourage conservation. ACTION: Moved by Ewan/Marx to direct staff to: 1) Evaluate the feasibility of Implementing distributed generation projects on City facilities with the assistance of a consultant if deemed necessary. 2) Develop departmental energy management plans. 3) Develop purchasing guidelines for electronic equipment. 4) Expand the conservation program's public information program to include energy conservation. 5) Explore the feasibility of establishing a network of contacts to share information and collaborate on energy projects; motion carried 5:0. ACTION: By mutual consent, staff directed to bring back a discussion about the creation of a Community Energy Authority (CEA). Mayor Settle called a break called at 9:08 p.m. The meeting reconvened at 9:16 p.m. City Council Meeting Tuesday, July 17, 2001 - 7:00 p.m. Page 6 6. APPROVAL OF PURCHASE OF REAL PROPERTY OF APPHUXIMAI tLY ib4 AUKrb OF LAND IN THE IRISH HILLS FROM JACK AND PAT FOSTER. Natural Resources Manager Havlik presented the staff report, as revised 7/17101. Council questions followed. There were no public comments. ACTION: Moved by Schwartz/Settle to: 1) Approve exercising the revised Agreement of Option for Purchase and Sale of Real Property with Jack and Pat Foster for purchase of 154 acres in three existing lots at a purchase price of $1,245,000, subject to non - substantive changes approved by the City Attorney, and authorize the Mayor to execute the necessary documents associated with the transaction. 2) Approve using an additional $95,000 from the Open Space Fund to complete the transaction; motion carried 5:0. 7. RECRUITMENT AND HIRING INCENTIVE PROGRAM. Human Resources Director Slate presented the staff report and responded to questions. There were no public comments. Council Member Schwartz suggested that the resolution be amended by changing "signing bonuses" to "other expenses." There was no objection to the revision. ACTION: Moved by Ewan/Marx adopt Resolution No. 9215 (2001 Series), as amended, establishing a Recruitment Hiring and Incentive Hiring Program that provides home loan assistance, other incentives for new employees and referral fees for City employees who refer successful candidates who are ultimately hired for City employment; motion carried 5:0. COMMUNICATIONS Council Member Mulholland suggested that the City write to State legislators urging the State University System to take responsibility for on- campus university student housing. In lieu of any action, Council agreed to continue to work cooperatively with Cal Poly in their development of new housing as part of the University's Master Plan. Vice Mayor Ewan met with Architectural Review Commission (ARC) Chairperson Stevenson and noted that the ARC members are interested in televising the ARC meetings. Council refered the matter to staff with direction to return to Council with recommendations during mid - year. City Clerk Price reported that the County Mayors are proposing a joint meeting in October to discuss a possible ballot measure for 2002 relating to City /State fiscal matters. The Council agreed to October 4, 2001 as a tentative date. The City Clerk will contact the other cities and coordinate. COUNCIL LIAISON REPORTS Council Member Mulholland briefed Council on the latest County Water Resources Advisory meeting. Vice Mayor Ewan reported on the most recent North County Water Purveyors Meeting. City Council Meeting Tuesday, July 17, 2001- 7:00 p.m. Page 7 There being no further business to come before the City Council, Mayor §ettl e adjourned the meeting at 10:20 p.m, to Thursday, July 19, 2001 at :00 p.m. in a Coun 1 Hearing Room, 990 Palm Street, San Luis Obispo. Lee Price, C.M.C. City Clerk APPROVED BY COUNCIL: 821/2001 LP:mk 1 j