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HomeMy WebLinkAbout08/21/2007MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, AUGUST 21, 2007 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Paul Brown, Andrew Carter, Allen Settle, Vice Mayor Christine Mulholland and Mayor Dave Romero City Staff: Present: Ken Hampian, City Administrative Officer; Jonathan Lowell, City Attorney; Audrey Hooper, City Clerk; Shelly Stanwyck, Assistant City Administrative Officer; John Mandeville, Community Development Director; Bill Statler, Finance and Information Technology Director; Deborah Linden, Police Chief; Betsy Kiser, Parks and Recreation Director; Jay Walter, Public Works Director; Tim Bochum, Deputy Director of Public Works; Peter Brown, Housing Programs Manager; Jake Hudson, Engineer III; Dario Senior, Traffic Engineer; John Bledsoe, Traffic Sergeant; Ryan Betz, Special Projects Coordinator 1 PRESENTATIONS & INTRODUCTIONS Finance and Information Technology Director Statler presented an Award for Excellence in Financial Reporting to Finance Manager, Carolyn Dominguez. Police Chief Linden introduced new Police Officers Denise Richie and Kevin Waddell. Police Chief Linden presented a Traffic Safety Excellence Award to Police Officer John Villanti. Al. APPOINTMENTS TO THE HOUSING AUTHORITY, JOINT USE OF RECREATIONAL FACILITIES COMMITTEE AND PARKS AND RECREATION COMMISSION. Mayor Romero and Council Members Carter and Brown acknowledged the qualifications of the candidates being recommended for appointment. ACTION: Moved by Brown/Mulholland to make the following appointments: 1) Housing Authority: Kayanna Bailey, Tenant Representative, and Jackie Wright, Senior Tentative Representative, for terms expiring March 31, 2009. 2) Joint Use of Recreational Facilities Committee: Michael Parolini for a term expiring on March 31, 2011. 3) Parks and Recreation Commission: Kylie Hatch for a term expiring on March 31, 2009; motion carried 5:0. 1 City Council Meeting Page 2 Tuesday, August 21, 2007 PUBLIC COMMENT , Gary Fowler, San Luis Obispo, questioned the status of the memorial flags that are to be installed on the parking structure at the comer of Morro and Palm. He expressed appreciation to staff who assisted in having the drop mailboxes reinstalled on Marsh and Morro. CAO Hampian said the flags should be installed within next two weeks. The following Members of the Board of Directors of the Santa Lucia Hills Master Homeowners Association Board expressed concern regarding the state of the greenbelt area and walkways in the vicinity of Larkspur and Goldenrod, as well as Rosemary Park (Edna -Islay Neighborhood Park): Dr. Dan Dale, Cindy Calabrese, and Amalia Plemons. Their concerns included overgrown weeds and brish, the presence of basketball hoops on the sidewalk, and the presence of an abandoned vehicle: Staff indicated the City's new Code Enforcement Officer will pursue the matter of the basketball hoops and that the Police Department is already in the process of dealing with the abandoned vehicle through its abandoned vehicle program. In addition, staff will follow up on its earlier offer to discuss with the homeowners transferring the maintenance responsibilities for this area back to the Homeowners Association. Steve Barasch, representing the San Luis Obispo Property Owners Association, commented on how the current fee structure will adversely impact the incentive for building secondary dwelling units. A summary of the Association's concerns were distributed at the meeting and are on file in the City Clerk's office. 1 Leslie Halls, President of the San Luis Obispo Property Owners Association, explained why she thinks there is need to reconsider the secondary dwelling unit fees and provided related recommendations. (Her statement is on file in the City Clerk's office). Council directed staff to investigate and submit a response to the comments submitted by Mr. Barasch and Ms. Halls. Tom Swem, San Luis Obispo, discussed the adverse impact the proposed cul de sac on Caudill Street in the City's draft Broad Street Corridor Plan is having on the sale of the Valley Mazda property and another property on the other comer of Caudill and Broad Streets. He asked that the proposed cul de sac be removed from the draft Plan as soon as possible. Community Development Director Mandeville clarified that the Planning Commission is still working on the draft Plan. The Plan will be presented to Council either this calendar year or in January 2008. Mayor Romero and Council Member Settle acknowledged the need to clarify the matter regarding the cul de sac as soon as possible. No further direction was given. CONSENT AGENDA Council Member Carter asked that item C9 be pulled for discussion. Vice Mayor Mulholland concurred. Vice Mayor Mulholland referred to items C6, C7 and C8, and expressed appreciation to staff for taking fuel economy, smaller engine size and vehicle emissions into consideration when making these purchases. City Council Meeting Tuesday, August 21, 2007 Page 3 Mayor Romero referred to item C10, as well as the funding request in the Traffic Safety ' Report for the improvement at Osos and Santa Rosa. He said he did not think the solutions proposed by staff will solve the fundamental problem. He believes this problem is caused by the disruption of the traffic flow of vehicles on Marsh Street that are temporarily slowed down or stopped by the mid -block crosswalk between The Parable and the Downtown Center. He indicated that he will vote for the improvements proposed, but said he thinks the timing of the signals should be reviewed and the crosswalk should be signalized and synchronized with other signals on Marsh Street. Council Member Carter said he will oppose item C3 for the same reasons he opposed it when the tentative map first came to Council. ACTION: Moved by Settle/Mulholland to approve the Consent Agenda, with the exception of item C9, which was pulled and considered separately; motion carried as indicated below. C1. MINUTES OF JULY 3 AND 17.2007. ACTION: Moved by Settle/Mulholland to waive the oral reading and approve with the addition of the following language after the motion for item B4, Laguna Lake Golf Course Hole No. 3 Relocation: " Mayor Romero opposed the action because he felt the buffer should be greater than the buffer that was recommended "; motion carried 5:0. C2. TELEMETRY MAINTENANCE CONTRACT. C3. ACTION: Moved by Settle/Mulholland to approve agreement with Bristol Inc., for telemetry system maintenance services in the amount of $62,600 and authorize the Mayor to execute agreement; motion carried 5:0. ACTION: Moved by Settle/Mulholland to adopt Resolution No. 9923 (2007 Series) approving the Final Map for Tract 2882 located at 2710 Augusta Street; motion carried 4:1 (Carter opposed). C4. ADOPTION OF AN ORDINANCE AMENDING TITLE 16 OF THE MUNICIPAL CODE, THE CITY'S SUBDIVISION REGULATIONS). ACTION: Moved by Settle/Mulholland to adopt Ordinance No. 1507 (2007 Series); motion carried 5:0. C5. REQUEST FOR PROPOSALS: VOICE OVER INTERNET TELEPHONE SYSTEM. ACTION: Moved by Settle/Mulholland to: 1. Approve issuing a request for proposals for a Voice over Internet telephone system. 2. Authorize the CAD to award the contract if the best overall proposal is within the approved budget of $351,00 for this project; motion carried 5:0. C6. 2007 -08 TRUCK PROCUREMENT. ACTION: Moved by Settle/Mulholland to approve a purchase order in the amount of $216,073.55 to Perry Ford for procurement of 11 trucks for several departments; motion carried 5:0. City Council Meeting Tuesday, August 21, 2007 C7. 2007 -08 POLICE SEDAN PROCUREMENT. Page 4 ACTION: Moved by Settle/Mulholland to approve a purchase order in the amount of $171,653.03 to Lasher Auto Center for procurement of five police patrol sedans and two police administration sedans; motion carried 5:0. C8. 2007 -08 GENERAL PURPOSE SEDAN PROCUREMENT. ACTION: Moved by Settle/Mulholland to: 1. Approve a purchase order in the amount of $75,034.70 to Toyota of San Luis Obispo for procurement of three Prius Hybrid sedans. 2. Approve transfer of $8,278 from Water Fund working capital and $14,256 from Sewer Fund working capital to fund additional purchase costs; motion carried 5:0. Item C9 was pulled for discussion following approval of other Consent Agenda items. C9. This item was pulled at the request of Council Member Carter and Vice Mayor Mulholland. Vice Mayor Mulholland explained why she thinks it is premature to proceed with more development in this area and that it should be delayed until Los Osos Valley Road has seen further improvements. Council Member Carter explained why he believes the Environmental Impact Report needs to consider multiple land uses, particularly since he believes there is a need for more housing rather than retail uses. He also expressed discomfort with the Airport Land Use Commission's ability to dictate land use in the community. (A red file memo containing his questions and concerns, and staff's responses, is on file in the City Clerk's office.) During discussion, Mayor Romero, and Council Members Brown and Settle did not support modifying the workscope. However, Council Member Allen, as maker of the following motion, did encourage the applicant to take into consider the concerns related to mixed use as the workscope moves forward. Carol Florence, representing Madonna Enterprises, suggested that the alternative section of the EIR may be the most appropriate venue for the concerns related to mixed use. However, she did not think the Airport Land Use Commission would support residential mixed use at this location. ACTION: Moved by Settle/Brown to: 1. Approve the workscope for Environmental Impact Report (EIR) work consultant services for the Prefumo Creek Commons Project and authorize staff to proceed with sending out Request for Proposal (RFP) documents to qualified consulting firms. 2. Authorize the CAO to award the contract to a qualified consulting firm for the EIR, contingent upon the developer depositing with the City the amount of the contract plus a 30% administrative fee; motion carried 3:2 (Mulholland, Carter opposed). C10. TRAFFIC SIGNAL MODIFICATION AT MARSH AND SANTA ROSA, SPECIFICATION NO. 90677. ACTION: Moved by Settle/Mulholland to: 1. Approve plans and specifications for the Traffic Signal Modifications at Marsh and Santa Rosa, Specification No. 90677. 2. Authorize staff to advertise for bids and authorize the CAD to award the contract 1 1 1 City Council Meeting Tuesday, August 21, 2007 Page 5 C11. CITY WIDE TRAFFIC VOLUME COUNTS, SPECIFICATION NO. 90653. ACTION: Moved by SettlelMulholland to: 1. Award a contract to City Traffic Counters, LLC. Of Pasadena, CA in the amount of $43,625 for conducting city wide traffic volume counts, Specification No. 906653. 2. Approve a transfer of $2,061 from the Completed Projects account to the project account; motion carried 5:0. C12. WATERLINE REPLACEMENT PROJECT, SPECIFICATION NO. 90634. ACTION: Moved by Settle/Mulholland to: 1. Approve the plans and specifications for the "Waterline Replacement Project ", Specification No. 90634. 2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's estimate of $1,032,350.00; motion carried 5:0. PUBLIC HEARINGS MARGARITA AREA DEVELOPMENT IMPACT FEE UPDATE. Finance and Information Technology Director Statler presented the staff report. He and Community Development Director Mandeville responded to questions. Mayor Romero opened the public hearing. Steve Barasch, San Luis Obispo, suggested that it may be necessary to review both residential and commercial permitting costs throughout the City; i.e., that the fees may be overburdening this development or expansion area to accommodate immediate needs. Carol Florence, representing the Larry Martinelli family and property owners in the Airport Area Specific Plan area, explained why she thinks this increase will constitute a financial disadvantage between the two areas. She suggested there may be a need for a more comprehensive traffic/transportation funding mechanism and that caution is needed when approaching ways in which to pay for needs resulting from aging infrastructure. Terry Simons, representing the Damon Garcia family, suggested that the proposal before Council is really a way to provide equity among developers and that, rather than being a fee, it is an improvement equity exchange agreement. He supported the proposal. John French, representing a western enclave property owner, suggested that the second Phase of Prado Road will present Council with more challenging problems. He expressed concern that developers are paying 100% of the roadway, but are creating only 60% of the demand. He pointed out that at the current rate the Margarita transportation fee is four times the rate for the transportation fee in the Airport Area. Mayor Romero closed the public hearing. 1 Mayor Romero and Council Member Carter suggested that the improvements proposed for Prado Road are over - built, that the entire community will benefit from the road, and that there should be a way of assessing the entire community for this project. if the lowest responsible bid is within the Engineer's Estimate of $170,000. 3. Approve the transfer of $43,000 from the Traffic Safety Report Implementation ' account to cover cost increases for the Traffic Signal Reconstruction at Marsh and Santa Rosa. 4. Approve the transfer of $87,000 in completed projects funding to cover cost increases for the Traffic Signal Modification at Marsh and Santa Rosa; motion carried 5:0. C11. CITY WIDE TRAFFIC VOLUME COUNTS, SPECIFICATION NO. 90653. ACTION: Moved by SettlelMulholland to: 1. Award a contract to City Traffic Counters, LLC. Of Pasadena, CA in the amount of $43,625 for conducting city wide traffic volume counts, Specification No. 906653. 2. Approve a transfer of $2,061 from the Completed Projects account to the project account; motion carried 5:0. C12. WATERLINE REPLACEMENT PROJECT, SPECIFICATION NO. 90634. ACTION: Moved by Settle/Mulholland to: 1. Approve the plans and specifications for the "Waterline Replacement Project ", Specification No. 90634. 2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's estimate of $1,032,350.00; motion carried 5:0. PUBLIC HEARINGS MARGARITA AREA DEVELOPMENT IMPACT FEE UPDATE. Finance and Information Technology Director Statler presented the staff report. He and Community Development Director Mandeville responded to questions. Mayor Romero opened the public hearing. Steve Barasch, San Luis Obispo, suggested that it may be necessary to review both residential and commercial permitting costs throughout the City; i.e., that the fees may be overburdening this development or expansion area to accommodate immediate needs. Carol Florence, representing the Larry Martinelli family and property owners in the Airport Area Specific Plan area, explained why she thinks this increase will constitute a financial disadvantage between the two areas. She suggested there may be a need for a more comprehensive traffic/transportation funding mechanism and that caution is needed when approaching ways in which to pay for needs resulting from aging infrastructure. Terry Simons, representing the Damon Garcia family, suggested that the proposal before Council is really a way to provide equity among developers and that, rather than being a fee, it is an improvement equity exchange agreement. He supported the proposal. John French, representing a western enclave property owner, suggested that the second Phase of Prado Road will present Council with more challenging problems. He expressed concern that developers are paying 100% of the roadway, but are creating only 60% of the demand. He pointed out that at the current rate the Margarita transportation fee is four times the rate for the transportation fee in the Airport Area. Mayor Romero closed the public hearing. 1 Mayor Romero and Council Member Carter suggested that the improvements proposed for Prado Road are over - built, that the entire community will benefit from the road, and that there should be a way of assessing the entire community for this project. City Council Meeting Page 6 Tuesday, August 21, 2007 However, Mayor Romero indicated that he would support the action because it serves as the I basis for subsequent reimbursement agreements. He also said there is a need to reexamine the issue of Prado Road in the future. Member Carter said he would oppose the proposed increase because he did not think it is economically feasible. Vice Mayor Mulholland expressed her continuing discomfort with the circulation plan for the Margarita Area. She did not think Prado Road needs to be four Lanes, but if that is what is desired, she believed the costs need to be shared among the new developments. Therefore, she concurred with the proposed increase. Council Members Settle and Brown acknowledged the concerns raised, but spoke in support of the staff recommendation. ACTION: Moved by Settle/Mulholland to adopt Resolution No. 9924 (2007 Series) updating sub -area development impact fees for transportation improvements in the Margarita Area; motion carried 4:1 (Carter opposed). Council Member Carter reiterated his primary desire is to revisit the design standards for Prado Road and his secondary desire to have the General Plan fund pay part of the improvement costs. However, although discussion ensued, there was not a consensus to pursue either request. During the discussion John French clarified that he is not requesting that Prado Road be redesigned, but that there must be a strategy to deal with the costs of other transportation projects in a more equitable manner. 1 Also during the discussion Terry Simons said that he will be submitting a map for the initial phasing of plan for this area and that it will, out of necessity, include some suggestions related to Prado Road. He said that while the developers will share the costs, it may be time for the City to consider doing so as well. Council recessed from 9:24 p.m. until 9:34 p.m. and the meeting reconvened with all members present. 2. 0711- Housing Programs Manager Brown presented the staff report and responded to questions. Vice Mayor Mulholland suggested that the affordable units should be limited to people who work in the County. Discussion followed during which, Housing Programs Manager Brown clarified that the current City policy already requires participants in lotteries for affordable housing to either reside or work within the county. Mayor Romero opened the public hearing. None were forthcoming. Mayor Romero closed the public hearing. City Council Meeting Tuesday, August 21, 2007 Page 7 ACTION: Moved by Carter /Settle to: 1. Introduce Ordinance No. 1508 (2007 Series) approving an amendment to Municipal Code Section 17.91 to clarify the process for selecting affordable housing recipients. 2. Approve a Negative Declaration of environmental effects for the project (ER 79 -07); motion carried 5:0. BUSINESS ITEMS The agenda was reordered to consider Business Item 4 at this time. 4. APPROVAL OF PUBLIC ART FOR THE SAN LUIS OBISPO LITTLE THEATRE. Special Projects Coordinator Betz presented the staff report. Artists Paulsen and Stephen Plowman discussed their attempt to capture the spirit of Bill Beeson in the sculpture and responded to questions. Mr. Beeson was a local art critic who passed away in 2004. The piece is entitled "Bee Bee Works His Magic." Public Comments No comments were forthcoming. —end of public comments — Council Members complimented the artists. ACTION: Moved by Mulholland/Settle to: 1. Approve the public art piece entitled 1 Bee Bee Works His Magic for San Luis Obispo Little Theatre. 2. Authorize the CAD to execute an agreement with the artist for completion of the project; motion carried 5:0. 3. 2006 ANNUAL TRAFFIC SAFETY REPORT. Public Works Director Walter introduced this item, following which Traffic Engineer Senior, Engineer III. Hudson, and Police Chief Linden presented the staff report. They and Traffic Sergeant Bledsoe responded to questions. Vice Mayor Mulholland suggested that doing two signals within two blocks is excessive at this time and expressed concern that experienced bicyclists are not following the rules of the road. Mayor Romero explained that while he does not object to the signal upgrades at Marsh and Osos Street, he would have preferred that the signal timing had been changed at both intersections to eliminate some of the accidents. He also expressed concern regarding the costs being spent on the project at Monterey and Buena Vista. Council Member Carter acknowledged how well the City's program is working in light of the decrease in collisions and suggested that this is something that should be brought to the attention of the citizens. Public Comments None were forthcoming. —end of public comments- City Council Meeting Tuesday, August 21, 2007 Page 8 ACTION: Moved by Settle/Brown to: 1. Review and discuss the 2006 Annual Traffic Safety Report and associated mitigation strategies. 2. Receive an update on the realignment of Buena Vista and Garfield Street at Monterey Street. 3. ' Approve the transfer of $32,000 from the completed projects account to cover cost increases for signal upgrades at Marsh and Osos Streets. 4. Approve the transfer of $158,000 from the unappropriated general fund balance to cover cost increases for signal upgrades at Marsh and Osos Streets; motion carried 5:0. COUNCIL LIAISON REPORTS Council Member Settle remarked on the adoption of the State budget today. Vice Mayor Mulholland reported on the July 18th County Water Resources Advisory Committee meeting, the July 25th Air Pollution Control District meeting, and the August 7"' Downtown Association meeting, Council Member Brown reported on the activities of a countywide homelessness task force which he is participating on as a result of his role on the Economic Opportunity Commission. Mayor Romero reported on the August 8d' SLOCOG and SLORTA meeting. (His report is on file in the City Clerk's office). He distributed copies of a 2007 Legislative Summary from Sam Blakeslee. Council Member Carter also reported on the August 7d' Downtown Association meeting, as well as the August 8 Planning Commission meeting. COMMUNICATIONS Council Member Carter reported on a meeting he and Mayor Romero had with City staff about future Dalidio-County-City discussions. The focus of the meeting was the minimum thresholds for any potential agreement. Vice Mayor Mulholland inquired about a method for communicating regarding the negotiations related to the Dalidio project. City Attorney Lowell advised on relevant Brown Act provisions. Vice Mayor Mulholland referenced a July 23rd letter Council received from Santa Lucia Chapter of Sierra Club related to climate protection and the Air Pollution Control District's (APCD) program for conducting emission inventories and meeting the goals of the Climate Protection Agreement entered into by the City. Community Development Director Mandeville explained that the City and APCD staff have met on this matter and are discussing future opportunities for meeting the goals of the Climate Protection Agreement. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:36 p.m. to Tuesday, September 4, 2007, in the Council Chamber, 990 Palm Street, San Luis Obispo. Audrey Hoq r City Clerk i/ APPROVED BY COUNCIL: 09104/07