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10/07/2008MINUTES ' SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, OCTOBER 7, 2008 — 6:30 P.M. COUNCIL HEARING ROOM, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, Allen Settle, Vice Mayor Paul Brown and Mayor Dave Romero City Staff: Present: Ken Hampian, City Administrative Officer; Jonathan Lowell, City Attorney; Shelly Stanwyck, Assistant City Administrative Officer, and Elaina Cano, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. ANNOUNCEMENT OF CLOSED SESSION TOPIC City Attorney Lowell announced the following Closed Session topic: CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Karen Jenny, Monica Irons Employee Organizations: Unrepresented Management Employees PUBLIC COMMENT ON CLOSED SESSION ITEM Mayor Romero called for public comments. None were forthcoming and the meeting adjourned to the Closed Session. CLOSED SESSION REPORT City Attorney Lowell reported on the Closed Session at the commencement of the regular meeting as indicated below. The Special Meeting adjourned at 6:58 p.m. 1 City Council Meeting Page 2 Tuesday, October 7, 2008 MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, OCTOBER 7, 2008 — 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, Allen Settle, Vice Mayor Paul Brown and Mayor Dave Romero City Staff Present: Ken Hampian, City Administrative Officer; Jonathan Lowell, City Attorney; Shelly Stanwyck, Assistant City Administrative Officer; and Elaina Cano, Deputy City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. CLOSED SESSION REPORT City Attorney Lowell reported that Council met in Closed Session to discuss Labor Negotiations with unrepresented management employees Council gave direction to the , Labor Negotiators. There was no further reportable action. INTRODUCTIONS Public Works Director Walter introduced the new Parking Services Officer, Marcia Patterson. City Administrative Officer Hampian introduced the new Utilities Director, Came Mattingly. PRESENTATIONS Mayor Romero presented Community Development Director Mandeville with a proclamation acknowledging October 2008 National Community Planning Month. The Council and Human Resources Director Irons presented the recipients of the Employee Recognition Service Awards. PUBLIC COMMENT John Altman, requested that Council amend the budget allocation for the Senior Center 1 Parking Lot. City Council Meeting Tuesday, October 7, 2008 Page 3 Gary Fowler, San Luis Obispo, expressed concerns regarding the language in Measure E -08 that would allow non -city residents to be appointed to City Advisory Bodies. He encouraged the residents to vote against this measure. Mr. Fowler also suggested that Council delay funding for upcoming projects, due to the current State and local budget issues. Mary Whittlesey, San Luis Obispo, expressed her concerns regarding the language in Measure E -08 that would allow non -city residents to be appointed to City Advisory Bodies. Ms. Whittlesey requested that Council redesign the language to be more specific as to which Advisory Bodies would be affected with the passage of the Measure. Linda Seeley, Richard Kranzdorf, and Elaine Genasci, San Luis Obispo residents, concurred with Ms. Whittlesey regarding Measure E -08. Mayor Romero asked that Council comment at this time to address the public concerns. Council Members and CAO Hampian explained that the intention of Measure E -08 was not to allow non - residents to serve on all advisory bodies, only a limited number of advisory bodies on which non - residents may serve will be affected. The Advisory Body Handbook and other documents will be revised to specify these changes. Continued with Public Comment. Ryan Hostetter, San Luis Obispo, referenced the Broad Street Enhancement Plan update and requested staff to research putting in a roundabout at High Street and Broad Street for safety and aesthetic reasons. Sifu Kelvin Harrison, San Luis Obispo, discussed his continuing concerns regarding personal harassment. Mila Vuiovich-La Barre, San Luis Obispo, suggested alternatives to the Senior Center parking lot. Council Member Settle agreed with Ms. Vujovich -La Barre's suggestion regarding the Senior Center Parking Lot. CONSENT AGENDA ACTION: Moved by Settle /Carter to approve the Consent Agenda as indicated below. C1. MINUTES OF SEPTEMBER 2, 2008. ACTION: Moved by Settle /Carter to waive oral reading and approve the minutes as presented; motion carried 5:0. City Council Meeting Tuesday, October 7, 2008 Page 4 C2. MILLS ACT CONTRACT FOR THE HISTORIC MUGLER HOUSE (CHCMA 88- 08). ACTION: Moved by Settle /Carter to, as recommended by the Cultural Heritage Committee (CHC), adopt Resolution No. 10029 (2008 Series) approving a Mills Act contract for the historic Mugler House located at 1460 Mill Street; motion carried 5:0. C3. RESPONSE TO GRAND JURY REPORT ON THE CITY RESTRICTING MOTORCYCLE PARKING IN CITY PARKING STRUCTURES. ACTION: Moved by Settle /Carter to review and approve the City's response to the Grand Jury's report, Where Can 1 Park My Motorcycle?, and authorize the Mayor to sign the response letter to the Grand Jury; motion carried 5:0. C4. 0 ACTION: Moved by Settle /Carter to adopt Ordinance No. 1521 (2008 Series); motion carried 5:0. C5. ORDINANCE NO. 1520 (2008 SERIES) CHANGING THE ASSESSMENT START DATE FOR THE TOURISM BUSINESS IMPROVEMENT DISTRICT TO OCTOBER 1, 2008. ACTION: Moved by Settle /Carter to adopt Ordinance No. 1520 (2008 Series) to amend Ordinance No. 1517; motion carried 5:0. C6. TANK FARM SEWER PROJECT — MATERIALS TESTING SERVICES. ACTION: Moved by Settle /Carter to approve the scope of work with Fugro West, Inc., in an amount not to exceed $136,500, for construction materials testing services on the Tank Farm Gravity Sewer, Lift Station and Force Main project; motion carried 5:0. PUBLIC HEARINGS 1. CONSIDERATION OF A M 642 & 2201 EMILY STREET). FOR Community Development Director Mandeville and Senior Planner Ricci presented the agenda report and responded to questions. n 1 Mayor Romero opened the public hearing. 1 1 City Council Meeting Page 5 Tuesday, October 7, 2008 RRM Desiqn Group Design Team Debbie Rudd, Rick Moses and Jeff Dillan representing the applicants, made a presentation on the merits of the project. Nathan White, San Luis Obispo, spoke in support of the project. Ryan Hostetter, San Luis Obispo, spoke in support of the project. Ermina Karim, spoke in support of this project on behalf of the Chamber of Commerce. Carrot Pruett, Arroyo Grande, spoke in support of the project. Mr. Pruett said he aquired this property in the 1970's. Mayor Romero closed the public hearing. Council Members spoke in support of the project. ACTION: Moved by Brown /Mulholland to, as recommended by the Planning Commission, introduce Ordinance No. 1522 (2008 Series) adding the Mixed Use (MU) overlay zoning to the Village at Broad Street Project's existing zoning designations of C- N-H, C -S -H, and C -S -&H, including reaffirmation of the adopted Mitigated Negative Declaration as updated by the Addendum; motion carried 5:0. Council recessed at 8:35 p.m., and the meeting reconvened at 8:45.p.m. with all members present. BUSINESS ITEMS 2. RESULTS OF THE ATHLETIC FIELDS NEEDS ASSESSMENT. Parks and Recreation Manager Fitzgerald and Consultant Wendy George presented the agenda report and responded to questions. Public Comments No public comment —end of public comments— Council Member Mulholland expressed her concerns about synthetic turf. She suggested that the City continue to use reclaimed water for its intended purposes. She supported allocating the funds to build a new skatepark. She also supported using Bermuda grass on the sports fields and opposed using grass that is not as tough. Council Member Carter, Settle and Brown concurred with the CAO recommendation. City Council Meeting Page 6 Tuesday, October 7, 2008 Mayor Romero suggested that staff research the use of synthetic turf on medians throughout the City. ACTION: Moved by Mulholland /Settle to: 1. Accept recommendations contained in the Athletic Fields Needs Assessment report, including that the City not install synthetic turf at any City playing field at this time and, instead, pursue the other high priority recommendations identified in the report. 2. If the current rehabilitation plan for Damon - Garcia fails and funding is available, first consider installing synthetic turf at Daryl Damon Field, rather than at any of the City's baseball diamonds. 3. Close -out the budget balance remaining for this project of $960,000 to the Parkland Development Fund (park in -lieu fees) balance; and as part of the 2009 -11 Financial Plan and Budget process, consider allocating the resulting available fund balance to other appropriate and eligible park improvement projects; motion carried 5:0. CAO Hampian reminded Council of the fundraising efforts the citizens are doing to help fund the new skateboardpark. 3. PARKING GUIDANCE SYSTEM, SPECIFICATION NO 90433. Director of Public Works Walter, Parking Services Manager Horch, Senior Traffic Engineer Hudson, and TCS Consultant Greg Parsik presented the agenda report and responded to questions. Public Comments ' Ermina Karmin, SLO Chamber of Commerce, expressed her concern with the cost of the project and provided some examples of alternatives. Marisa Nelson, San Luis Obispo, suggested alternatives to the parking guidance system. —end of public comments— Council Members expressed appreciation for the report; however, they concurred not to proceed with this particular project at this time. They were concerned with the cost of the project in this economic climate. They also felt that a different sign program may be more appropriate for the City. ACTION: Moved by Settle /Brown to reject an agreement with TCS International for the design and purchase of a Downtown parking guidance system in an amount not to exceed $292,161; motion carried 5:0. COUNCIL LIAISON REPORTS Council Member Mulholland reported on her attendance at the September 19 California Men's Colony Advisory Board, and the October 1 Air Pollution Control District and Water Resources Advisory Committee meetings. City Council Meeting Page 7 Tuesday, October 7, 2008 1 Council Member Settle reported that the State Budget is not done. Mayor Romero reported on his attendance at the Performing Arts Center meeting, and the Mayor's Luncheon which was also attended by Vice Mayor Brown and CAO Hampian. He also reported on the League of California Cities Conference. I 1 COMMUNICATIONS CAO Hampian informed the Council of a Strategic Growth Readiness Workshop presented by the County. Council Member Mulholland expressed her interest in attending. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 10:43 p.m. Elaina Cano Deputy City Clerk APPROVED BY COUNCIL: 11/18/08