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11/20/2008MINUTES ' SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO THURSDAY, NOVEMBER 20, 2008 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Andrew Carter, Christine Mulholland, and Allen K. Settle, Vice Mayor Paul Brown and Mayor Dave Romero City Staff: Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Audrey Hooper, City Clerk, and Shelly Stanwyck, Assistant City Manager, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. City Manager Hampian acknowledged the Police and Fire Department employees for their efforts in containing the El Cerrito fire last week and asked Utilities Director Mattingly ' to expand on the involvement of other unsung heroes in ensuring the safety of the City. Utilities Director Mattingly recognized the water distribution staff for their involvement in responding to the El Cerrito fire. She added, however, that this would not have been possible had the City Council, in 2000, not recognized the need for a larger water tank and increased water pressure in that area. She displayed photographs of the new Alrita Pump Station and the expanded Bishop water tank and expressed appreciation to the Council for making the decision to proceed with this project. BUDGET WORKSHOP — "SETTING THE TABLE" FOR THE 2009 -11 GOAL - SETTING AND FINANCIAL PLAN PROCESS City Manager Hampian initiated the report, providing and overview of the background and purpose of the Workshop. Comments from the public were solicited during each of the following presentations. In addition, staff responded to Council's questions throughout each presentation. 1. STATUS OF GENERAL PLAN IMPLEMENTATION PROGRAMS AND GENERAL PLAN UPDATE OPTIONS. Community Development Director Mandeville provided Council with an update on the ' status of the General Plan Implementation Programs and General Plan Update Options. City Council Meeting Page 2 Thursday, November 20, 2008 Mike Multari, San Luis Obispo, speaking for himself and not as a representative of the Planning Commission, expressed concerns about spending funds on the use of outside consultants given the current economic climate. He suggested that an option should be prepared that would indicate how much of the work the staff could do instead. He also suggested that there would be inefficiencies in doing a Circulation Element (CE) Update before doing a Land Use Element (LUE) Update. Council Member Elect Jan Howell Manx, San Luis Obispo, explained why she preferred Option 3, Focused Update of the LUE and CE. However, she suggested'that an estimated cost of $950,000 to do this is high and suggested this option could be more focused. She also questioned whether this could be done by staff. She suggested that there needs to be a scoping meeting if Option 3 is pursued and that the LUE and CE need to be done simultaneously to avoid inconsistencies. Mayor Romero expressed discomfort with bringing the CE forward without the LUE. He pointed out that while the LUE is updated regularly, it hasn't included the areas within the City's Sphere of Influence, which needs to be done in the future. He said he is looking for a focused LUE and CE Update. 2. LONG -TERM CAPITAL IMPROVEMENT PLAN. Finance and Information Technology Director Statler provided Council with a summary of the City's long -term Capital Improvement Plan (CIP). No public comments were forthcoming. 1 P 9 3. STATUS OF 2007 -2009 GOALS AND OBJECTIVES. Assistant City Manager Stanwyck presented the status of the 2007 -2009 goals and objectives. 4. STATUS OF CURRENT CAPITAL IMPROVEMENT PLAN PROJECTS. Finance and Information Technology Director Statler provided an overview of the progress of the CIP projects. No comments from the public were forthcoming. 5. GENERAL FISCAL OUTLOOK. Finance and Information Technology Director Statler provided Council with an assessment of the City's fiscal outlook. No comments from the public were forthcoming. City Council Meeting Thursday, November 20, 2008 Page 3 Council Members remarked on the importance of maintaining the 20% reserve as the City moves into its next budget cycle, expressed concern regarding the State budget, acknowledged the importance of Measure Y funding, and expressed concern regarding the long -term impact of binding arbitration on the City's budget. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 9:40 p.m. dj-� 4-1�1 Za-Z Audrey Hoo r City Clerk APPROVED BY COUNCIL: 01/06/09 1