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HomeMy WebLinkAbout06/09/2009MINUTES ' SPECIAL MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, JUNE 912009 - 7:00 P.M. COUNCIL CHAMBER, 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ashbaugh, Andrew Carter, Jan Howell Manx, Vice Mayor Allen K. Settle and Mayor Dave Romero City Staff Present: Ken Hampian, City Manager, Jonathan Lowell, City Attorney, Shelly Stanwyck, Assistant City Manager, and Audrey Hooper, City Clerk, were' present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. WORKSHOP PRELIMINARY 2009 -11 FINANCIAL PLAN. ' 1. Continued review of General Fund operating programs, if needed. Because Council completed its deliberations on the General Fund operating programs on June 4, there was no discussion on this item. 2. General Fund Capital Improvement Program (CIP) projects (and other non - enterprise fund projects). Finance & Information Technology Director Statler provided an overview of the presentation and format that would be followed for the review of General Fund CIP and other non - enterprise fund projects. Reports were presented as indicated below. If Council consensus related to the projects was unanimous, discussion has not been included in the minutes. If it was not or Council provided direction that differs from staff's recommendation, the minutes so note. General Fund CIP Projects Deferred Projects At the request of Mayor Romero, Public Works Director Walter reported on the following deferred projects and responded to questions. City Council Meeting Page 2 Tuesday, June 9, 2009 ' Mid - Higuera Widening. Staff reminded Council that the Traffic Congestion Relief major City goal was previously modified to include a report back to Council in the Fall of 2009 regarding the costs and benefits of a landscaped median in this area. (Note: Because of the goals of reporting back to Council on the more time sensitive issues of the Laguna Lake dredging, the Pavement Management Plan, and the South Street median landscaping, and the significant analysis that will be required to prepare this report, staff subsequently recommended that evaluation of the mid - Higuera landscaped median would be deferred to the Spring of 2010.) South Street Median Landscaping. Staff will report back to Council in the Fall of 2009 with low -cost, interim landscaping options. This will be added to the budget as a program objective. Laguna Lake Dredging. City Engineer Lynch explained that the results of the Initial Study and Mitigated Negative Declaration should be ready for Council consideration by November 2009. This will be added to the budget as a program objective. At the request of Mayor Romero, the following projects which were deferred beyond 2009 -13 were also discussed. Traffic Signal LED Fixture Replacements. No additional direction was given on this project. Fire Ladder Truck — Engine Replacement. Discussion was held on this project later in the meeting. City Hall Steps Replacement. No additional direction was given on this project. Current CIP Projects Finance and Information Technology Director Statler discussed the status of current CIP projects. Mayor Romero called for general public comments at this time. Steve Barasch, San Luis Obispo Property Owners Association, voice a number of concerns regarding the City's budget, as well as its Financial Plan process and objected to the increase in fees. Leslie Halls, San Luis Obispo, clarified comments made by Mr. Barasch and questioned why the City is advertising for fire fighter positions when there is a hiring freeze in place. Council Member Carter and City Manager Hampian corrected some of the misinformation stated by Mr. Barasch and responded to Ms. Halls' inquiry regarding the hiring freeze. City Council Meeting Page 3 Tuesday, June 9, 2009 1 Dan Lemburg, owner of the Village Market Place, requested that reimbursement for oversizing transportation facilities not be spread out over a four -year period and asked that the funding be included in the current budget. Council concurred that the reimbursement requested by Mr. Lemburg should be accelerated to reflect payment of $28,700 in 2009 -10 and $86,100 in 2010 -11. Review of Individual Projects Public Safety. Police Protection. Finance and IT Director Statler presented the report. He and Police Chief Linden responded to questions. Mayor Romero called for public comments at this time. None were forthcoming. Public Safety. Fire and Environmental Safety. Finance and IT Director Statler presented the report. He and Fire Chief Callahan responded to questions. ' Mayor Romero called for public comments at this time. None were forthcoming. Vice Mayor Settle opposed the purchase of the "Quint" fire engine /truck ( "ladder truck ") until the next budget cycle since doing so would not jeopardize the safety of the City. Council recessed from 9:12 to 9:22 p.m. and the meeting reconvened with all members present. Transportation: Pavement Maintenance. Public Works Director Walter presented report. He, Finance and IT Director Statler, and City Engineer Lynch responded to questions. Mayor Romero called for public comments at this time. None were forthcoming. Council directed staff to accelerate the Monterey Street paving project to 2010 -11, instead of 2011 -12. This reflects staffs estimate of the time needed to design the project and coordinate with the affected businesses and other stakeholders. The funding reduces the general street reconstruction and resurfacing project. There will be no net change in overall funding, but the CIP will better reflect Council priorities. Along with the CIP budget changes, this will also result in changes in the Major City Goal work program for Infrastructure Maintenance. Council directed staff to return to the Council in the Fall of 2009 with an independent, third party assessment of the underlying principles and strategies of the Pavement Management Plan that in turn determine paving priorities. This will be added to the City Council Meeting Tuesday, June 9, 2009 Page 4 budget as a program objective. The action plan tasks for the "Preservation of Essential Services and Fiscal Health" Major City Goal will be modified to show this earlier due date. Transportation: Street Improvements. Public Works Director Walter presented the report. Mayor Romero called for public comments at this time. None were forthcoming. Transportation: Traffic Signals & Street Lights Public Works Director Walter presented the report. Mayor Romero called for public comments at this time. None were forthcoming. Vice Mayor Settle opposed the downtown pedestrian lighting project. Transportation: Pedestrian & Bicycle Paths Public Works Director Walter presented the report Assistant City Manager Stanwyck and City Manager Hampian responded to questions regarding the directional sign program. Mayor Romero called for public comments at this time. Adam Fukushima, Bicycle Coalition, spoke in support of bikeway improvements. Transportation: Creek & Flood Protection Public Works Director Walter presented the report. He, City Engineer Lynch and Finance and Information Technology Director Statler responded to questions. Mayor Romero stated for the record that the Andrews Street Creek Bypass should proceed as soon as possible. Mayor Romero called for public comments at this time. None were forthcoming. Leisure, Cultural & Social Service: Recreation Programs Finance and Information Technology Director Statler and Parks and Recreation Director Kiser responded to questions. Mayor Romero called for public comments at this time. None were forthcoming. City Council Meeting Tuesday, June 9, 2009 Page 5 1 A majority of the Council expressed a concern with the slope landscaping and ADA access improvements identified as Phase 6 on page 3 -300 of Appendix B of the 2009- 11 Preliminary Financial Plan. However, staff clarified that this was provided as background information only on the improvement phasing in the Sinsheimer Park Master Plan, which was adopted by Council in 1997. Only Phase 7 of the plan (i.e., the maintenance building) is reflected in years three and four (2011 -12 and 2012 -13) of the CIP. Leisure, Cultural & Social Services: Parks & Landscape Public Works Director Walter presented the report. Mayor Romero called for public comments at this time. None were forthcoming.. Leisure, Cultural & Social Services: Swim Center Public Works Director Walter presented the report. He and Public Works Administrative Services Manager Smith responded to questions.. Mayor Romero called for public comments at this time. None were forthcoming. Leisure, Cultural & Social Services: Cultural Services Public Works Director Wafter presented the report. Mayor Romero called for public comments at this time. None were forthcoming. Community Development: Natural Resource Protection Finance and Information Technology Director Statler presented the report. Mayor Romero called for public comments at this time. None were forthcoming. Community Development: Housing Finance and Information Technology Director Statler presented the report. Mayor Romero called for public comments at this time. None were forthcoming, Community Development: Engineering Finance and Information Technology Director Statler presented the report. Mayor Romero callad for public comments at this time. None were forthcoming. General Government. Information Technology City Council Meeting Tuesday, June 9, 2009 Page 6 Finance and Information Technology Director Statler presented the report. Mayor Romero called for public comments at this time. None were forthcoming. General Government: G/S Public Works Director Walter presented the report. Mayor Romero called for public comments at this time. None were forthcoming. General Government: Buildings Public Works Director Walter presented the report. Mayor Romero called for public comments at this time. None were forthcoming. General Government: CIP Reserves Finance and Information Technology Director Statler presented the report. Mayor Romero called for public comments at this time. None were forthcoming. 3. Follow -up direction from the Council for subsequent workshops and 1 hearings. No follow -up direction was given. ACTION: Council provided speck direction as indicated previously. Where no direction was given, Council concurred with staffs recommendations. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 11:13 p.m. Q Elaina Cano Interim City Clerk APPROVED BY COUNCIL: 07/07//09 1