HomeMy WebLinkAbout03-11-2015 PCC MinutesPromotional Coordinating Committee
Meeting Minutes
Wednesday, March 11, 2015
5:30 pm at City Hall
CALL TO ORDER: Chair Jill LeMieux
PRESENT: Pearce, Levi, LeMieux, Rizzo
STAFF PRESENT: Molly Cano, Tourism Manager
Meeting to order at 5:30 pm
PUBLIC COMMENT
None.
CONSENT AGENDA
ACTION: Moved by Pearce/Rizzo to approve the consent agenda .
Motion carried 4:0
PRESENTATIONS
1. NEIGHBORHOOD MATCH GRANT PROGRAM
The committee received a presentation from Michael Codron, Assistant City Manager, on the
Neighborhood Match Grant program recently considered by the City Council. Codron discussed the
potential alignment of the program with the PCC mission and the opportunity to diversify the PCC’s
program functions. He noted that the program had already been considered by the City Council and
between July-December staff would begin developing the program further including determining
which advisory body would oversee the program. He noted that if the program was assigned to the
PCC, the PCC’s budget would be augmented to including the funding for the program. He noted
Council would be determining the goals, the criteria for the applicants, and timeline. Also noted that
once an application was submitted it would go through a Citywide approval process. Overall the
committee was interested in the program. The committee felt that it would fit within areas of their
program that had not yet been developed. They would be interested in aligning the timeline with their
current GIA process for non-profit community events.
BUSINESS ITEMS
1. ELECTION OF CHAIR & VICE-CHAIR
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The committee discussed the Chair and Vice-Chair positions for the term of April 2015 to March
2016. The commended the work of Chair LeMiuex over the past two years. Staff read the
correspondence from Palazzo noting she would be willing to serve as Chair of the PCC for the term if
nominated by the committee during her absence from the meeting.
ACTION: Moved by Rizzo/LeMieux to nominate and appoint Sasha Palazzo as the Chair for the
PCC.
Motion carried 4:0
ACTION: Moved by Pearce/Rizzo to nominate and appoint Jill LeMieux as the Vice Chair for the
PCC.
Motion carried 4:0
LeMieux noted that she would be willing to support the Chair in any of the ancillary responsibilities
throughout her term.
2. REVIEW OF COMMITTEE BYLAWS
The committee reviewed of the bylaws for the Promotional Coordinating Committee. No edits or
amendments were requested by the PCC.
ACTION: Moved by Levi/Rizzo to accept the bylaws as presented and submit to Council for
adoption.
Motion carried 4:0
3. SLO HAPPENINGS DISCOVERY RESULTS
Mike Holliday from GFL Systems presented the discovery results for the committee’s consideration
for the SLO Happenings app enhancement. He noted that GFL had reached out to the organizations
identified by the committee to determine the feasibility of feeding event data into the SLO
Happenings App automatically from outside sources. The recommendation moving forward would be
a single source partner to feed the event data. As a result from the responses GFL determined that the
Chamber would be the best source of data, easiest to integrate and provide a solid data source over an
extended length of time. GFL’s solution to automatically pull event data is as follows: install and
configure a WordPress API on the Chamber web site, develop a web application to communicate with
the API on the slochamber.org, and develop an improved event management interface for the app. In
addition GFL presented solutions for additional consideration during the development in response to
the committees “wish-list”. The additional developments include: develop a public, web‐based event
submission form and update the background framework of the mobile app to increase performance
and user experience.
ACTION: Moved by Pearce/Rizzo to contract with GFL for the services provided within the
proposal in the amount of $15,000 contingent on the development of a single source
partnership.
Motion carried 4:0
The committee requested GFL to present a status update at the April meeting as well as a budget
proposal for technology services for the 2015-16 fiscal year.
4. 2015-17 BUDGET PROCESS
The committee received the general budget information from staff and began to discuss approach to
the development of the 2015-17 budget. Staff provided an update on the SOPC request submitted on
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behalf of the PCC. Staff noted that the SOPC had made it through the first review and a full report
was submitted for the 2nd review.
COMMITTEE COMMUNICATION
GIA Report:
No reports.
TBID Report:
Pearce reported on the TBID updates.
Tourism Program Update:
Molly Cano presented the Tourism Program update:
o Travel in February was successful.
o Creently working on developing FAM trip itnieraryies for 2 Chian tour operators groups;
French media; and the SLO Wine media FAM.
o New committee members have been selected will be reviewed by City Council at the
March 17 meeting.
o Staff reminded the committee about the Advisory Body Recognition Reception 3/18 at
5pm at Embassy Suites . RSVP to Clerk’s Office
o GIA applications closed. 25 applications were received.
o Events promotion subcommittee meeting is being scheduled and will review the
application document and timeline.
Meeting adjourned at 6:58 pm