HomeMy WebLinkAbout0003ORDINANCE NO. 3 (1955 Series)
AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO
PRESCRIBING THE PROCEDURE AND POLICY FOR THE
PAYMENT OF MONIES FROM THE CITY TREASURY.
BE IT ORDAINED BY the Council of the City of San Luis Obispo:
SECTION 1, CLAIMS. That all claims against the City except bond re-
demption and interest payments shall be paid by warrant signed by the Director -
of Finance. Bond redemption and interest payments may be made by treasurer's
check. Transfers between city depositories may also be made by check signed
by the treasurer, provided that checks involving the transfer of $25,000.00 or
more shall also require the signature of the Director of Finance.
SECTION 2, PURCHASES. That all purchases not otherwise provided for in
the City Charter of the City of San Luis Obispo, shall be made by requisition
signed by the City Administrative Officer. Each requisition shall also be signed
by the accountant after he satisfies himself. that (1) there are sufficient
moneys in the budget to pay for the purchase; (2) that the expenditure is in ac-
cordance with budget authority and (3) that the proposed expenditure is legal.
(a) PURCHASE ORDER. After the requisition is signed by the administrative
officer and accountant, the administrative officer shall have a purchase
order prepared. The administrative officer shall determine the vendor
based on his knowledge of the best and lowest priced commodities and
services available.
(b) WARRANT. The Department of Finance shall prepare a warrant after
receiving properly completed accounting documents as follows: (1) a
copy of the purchase order; (2) a copy of the report of goods received;
and (3) an invoice from the vendor.
(c) OTHER PATENTS. Purchase orders shall not be required for regular
utility charges, contract payments, payroll warrants, petty cash reim-
bursements, or refund payments, but such payments shall have the prior
approval of the accountant as set out in this section for purchase re-
quisitions. Petty cash and refund payments shall be initiated by re-
quisition signed by the department head or authorized agent and Director
of Finance. Payroll certification sheets covering each payroll warrant
shall be signed by the department head and initialed by the Administrative
Officer.
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(d) COUNCIL APPROVAL. One copy of each warrant thus prepared, with
purchase order, report-of goods received and invoice attached, if
applicable, shall be placed on file in the office of the Director of
Finance for inspection by the Council. .Such warrants shall be on file
on the day of each regular council meeting from 5 PM to the start of
the meeting, along with a notation as to the starting number, ending
number, and total dollar amount of, all warrants. During the Council
meeting, the Council shall approve, hold over or disapprove such warrants.
(e) SIGNATURE. 4fter approval by'the Council and the Administrative
Officer (indicated by his initialing of the duplicate copy of the warrant),
the Director of Finance shall sign each warrant.
(f) PAYMENT. The Treasurer shall honor all such warrahts if there is
sufficient money in the City's account.
SECTION 3. EFFECTIVE DATE. This ordinance, together with the Ayes and Noes,
,once in full, at least
shall be published #= three days before its final passage in the Telegram-
Tribune, a daily newspaper printed, published and circulated in said City, and
the same shall take effect and be_in force thirty days after its final passage.
INTRODUCED AND PASSED TO PRINT this 18th day of July, 1955, by the
following voter
AYES:_ Nels Beck, Lowell E. Christie, 11arren G. Edwards, Kenneth W.
NOES:_ None Jones, Fred H. Lucksinger
ABSENT: None
-Mayo
ATTEST:
;: Clerk
Finally pd this 15y of , 198 by
the following vote
Ate; S : ig--B E I �.��..�,,,��n, LFh...I e3ae.�
NOES.- None Fred H.Lucksinger
ABSENT. None
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