HomeMy WebLinkAbout09-15-2015 Item 11 - Sewerline Replacement - Marsh/Higuera/California
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Meeting Date: 9/15/2015
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: SEWERLINE REPLACEMENT – MARSH/HIGUERA/CALIFORNIA
SPECIFICATION NO. 91186, PROJECT AWARD
RECOMMENDATION
1. Award a contract to D-KAL Engineering, Inc. in the amount of $903,097 for the construction
of the Sewerline Replacement – Marsh/Higuera/California project, Specification No. 91186.
2. Approve the transfer of $39,397 from the Sewer Fund’s Completed Projects Account into the
project’s Construction Account.
DISCUSSION
The Sewerline Replacement Marsh/Higuera/California project consists of the replacement of
sewerlines located on portions of California Boulevard, Higuera Street, Marsh Street, and Grove
Street (see Attachment A). The scope of the project also includes the redirecting of sewer flow
away from two existing railroad crossings, thus, eliminating these crossing from the City’s
wastewater collection system.
Background
In July 2015, staff completed the design for the Sewerline Replacement
Marsh/Higuera/California project. On July 21, 2015, the City Council authorized inviting bids
for the project. Bids were opened on August 25, 2015, and D-KAL Engineering was the lowest
bidder with a proposal of $903,097. D-KAL Engineering’s bid was higher than the Engineer’s
Estimate of $870,000 (See Bid Summary, Attachment B). Since the bid was higher than the
Engineer’s Estimate, Council approval of the award of the construction contract is needed. There
are no special award circumstances.
Coordination with Other Construction Activity
In June 2015, construction began on the California Boulevard and Johnson Avenue 16 -inch
Waterline Replacement project, with a scheduled completion of December 2015. Both the
waterline replacement project and the sewerline replacement projects include construction on
California Boulevard between Monterey and Marsh Street. The strategy of bidding the sewerline
replacement project prior to the completion of the waterline project was intended to provide
flexibility in coordinating work on these two blocks of California Boulevard.
11
Packet Pg. 144
D-KAL Engineering is the contractor for the waterline replacement project, and is also the
lowest bidder on this sewerline replacement project. D-KAL Engineering’s construction
schedule for the waterline project identifies construction work to be performed on these two
blocks of California Boulevard in early October. By awarding this sewerline replacement
project’s construction contract at this time will allow the contractor to perform the sewerline
replacement and the waterline replacement work on these two blocks of California
simultaneously. Therefore, the overall duration of work on these two blocks will be less than if
the sewerline construction work started after the completion of the waterline project. The timing
associated with awarding the contract now is intended to minimize the public inconvenience
associated with construction.
FISCAL IMPACT
The current project construction budget of $960,000, funded by the Wastewater Collection
System Improvements Master Account, is included in the recently-approved 2015-16 Capital
Improvement Plan. With a project bid amount of $903,097, a revised construction budget of
$999,397 is needed. The recommended action will transfer $39,397 from the Sewer Fund
Completed Projects account, as shown in the following table:
Funding by Source Construction Contract:$903,097
Current Project Construction Budget $960,000 Contingencies:$90,300
* Transfer from Completed Projects Account $39,397 Total for Construction $993,397
Total $999,397
Materials Testing $5,000
Printing and other misc. costs:$1,000
Total for Other Costs $6,000
Total Construction Budget $999,397
Sewerline Replacement Marsh/Higuera/California - Construction Funding
* Current Amount Available in Sewer Fund Completed Projects Account is $102,735.
ALTERNATIVES
Reject all bids and direct staff to re-advertise the project. The alternative to awarding the
contract would be to reject all bids and to re-advertise. There are no indications that the
construction costs would be any lower. This option is not recommended.
Attachments:
a - Site Map
b - Bid Results
c - Original Council Agenda Report Authorizing Advertisement
d - Agreement
11
Packet Pg. 145
11.a
Packet Pg. 146
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CityofSanLuisObispo, CouncilAgendaReport, MeetingDate, ItemNumber
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: MARSH-HIGUERA-CALIFORNIA SEWERLINE REPLACEMENT,
SPECIFICATION NO. 91186
RECOMMENDATIONS
1. Approve plans and specifications for the Marsh-Higuera-California Sewerline Replacement
Project, Specification No. 91186.
2. Authorize staff to advertise for bids, and authorize the City Manager to award the contract if
the lowest responsible bid is within the Engineer’s Estimate of $870,000.
DISCUSSION
Background
Replacement of wastewater collection pipes is part of an ongoing program to replace aging,
deteriorating, or otherwise troublesome sewer infrastructure. This program has several objectives,
including, provide uninterrupted sewage flow, eliminate potential health hazards and/or effluent
leakage, reduce the need for emergency repairs, and reduce maintenance requirements. Consistent
with these program objectives, this project includes the replacement of sewer pipelines in the
vicinity of California Boulevard and Higuera Street and the removal of two sewerlines beneath the
railroad tracks.
Project
This project is located on portions of California Boulevard, Higuera Street, Marsh Street, and
Grove Street (see Attachment 1). Included within the project area are two locations where the
existing sewerlines cross under the railroad tracks. In recent years, there has been an ongoing
effort to eliminate existing railroad crossings from the sewer system wherever possible due to
potential problems which could arise in the event of a pipeline failure at these crossings.
In September 2013, a study by Filippin Engineering examined the feasibility of eliminating the
existing sewerline railroad crossings at Higuera Street and at Marsh Street. The study concluded
that it would be feasible to eliminate these crossings by directing the sewer flow away from the
railroad tracks and into a new sewer collection line on California Boulevard.
Coordination with Other Construction Activity
In June 2015, construction began on the California Boulevard and Johnson Avenue 16-inch
Waterline Replacement project with a scheduled completion of December 2015. Both the
waterline replacement project and the sewerline replacement projects include construction on
California Boulevard between Monterey Street and Marsh Street. The strategy of bidding this
sewer replacement project prior to the completion of the waterline project will provide flexibility
in coordinating construction work on these two blocks of California Boulevard. Additionally,
July 21, 2015
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Marsh-Higuera-California Sewerline Replacement Page 2
work hours on California Blvd are limited to occur between the hours of 9:00 am and 2:00 pm
due to the proximity of San Luis Obispo High School. These measures are proposed in an effort
to minimize the public inconvenience.
ENVIRONMENTAL REVIEW
The Community Development Department has issued a Notice of Exemption pursuant to Section
15302 (Replacement or Reconstruction) of the California Environmental Quality Act Guidelines.
FISCAL IMPACT
The project is included in the 2015-17 Financial Plan, Appendix B, which budgets $960,000 for
the construction of this project in 2015-16. The Wastewater Collections System Construction
Master Account currently has a balance of $1,732,348, and an additional $1,456,000 has been
programmed for the 2015-16 fiscal year.
A budget amendment request will be completed at the time of contract award to transfer funding
into this project’s account. The estimated project costs are shown below:
Total
Engineer’s Estimate:$870,000
Contingencies:$85,000
Materials Testing:$4,000
Printing & Misc. Project Costs:$1,000
Total Estimated Project Cost $960,000
Marsh-Higuera-California Sewerline Replacement, Spec. No. 91186
ATTACHMENT
Site Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Plans and Specifications
chstore7\team\council agenda reports\2015\2015-07-21\marsh-higuera-california sewerline replacement\car 91186 adv.docx
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AGREEMENT
THIS AGREEMENT, made on this ______ day of ___________, 20__, by and between the City of San Luis
Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the
Owner) and D-KAL ENGINEERING, INC., (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
SEWERLINE REPLACEMENT - MARSH/HIGUERA/CALIFORNIA, SPECIFICATION NO. 91186
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by
the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work
performed and completed under the direction and supervision and subject to the approval of the Owner or its
authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents,
the contract prices as follows:
Item Item Unit of Estimated Item Price Total
No. Description Measure Quantity (in figures) (in figures)
1 TRAFFIC CONTROL LS 1 $18,215.00 $18,215.00
2 VIDEO INSPECTION LS 1 $5,832.00 $5,832.00
3 INSTALL (N) 6" HDPE SEWERLINE
(WHERE NONE EXISTS) LF 382 $194.00 $74,108.00
4
REMOVE EXISTING SEWERLINE AND
INSTALL (N) 6" HDPE - SAME
ALIGNMENT
LF 688 $270.00 $185,760.00
5 INSTALL (N) 8" HDPE
SEWERLINE (NONE EXISTING) LF 455 $310.00 $141,050.00
6
REMOVE EXISTING SEWERLINE AND
INSTALL (N) 8" HDPE SEWERLINE SAME
ALIGNMENT
LF 741 $253.00 $187,473.00
7
REMOVE EXISTING SEWERLINE FROM
DIFFERENT ALIGNMENT THAN NEW
ALIGNMENT
LF 205 $79.00 $16,195.00
8 (N) SEWER MANHOLE PER ENG. STD.
6610 (NONE EXISTING) EA 6 $8,086.00 $48,516.00
9 REMOVE (E) AND INSTALL (N)
MANHOLE PER ENG. STD. 6610 EA 2 $11,510.00 $23,020.00
10 REMOVE (E) MANHOLE
(NO NEW MANHOLE) EA 5 $1,145.00 $5,725.00
11 REMOVE (E) CLEANOUT EA 2 $818.00 $1,636.00
12 FILL EXISTING SEWERLINES WITH
FLOWABLE FILL LF 193 $38.00 $7,334.00
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Item Item Unit of Estimated Item Price Total
No. Description Measure Quantity (in figures) (in figures)
13 ABANDON EXISTING SEWERLINES AND
DEAD/UNUSED LATERALS LS 1 $9,207.00 $9,207.00
14 PLUG EXISTING SEWERLINE INLET TO
EXISTING MANHOLE EA 2 $761.00 $1,522.00
15 REGRADE & CONNECT (E) SEWER
LATERALS TO (N) SEWERLINE EA 73 $2,087.00 $152,351.00
16 REPLACE (E) SURVEY MONUMENTS EA 3 $1,732.00 $5,196.00
17 COMPLY WITH OSHA LS 1 $10,447.00 $10,447.00
18 ROCK EXCAVATION CY 50 $47.00 $2,350.00
19 REPLACE TRAFFIC STRIPING LS 1 $7,160.00 $7,160.00
BID TOTAL: $ $903,097.00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in
the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the
Contractor may be required to do, or respecting the size of any payment to the Contractor, during the
performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and
conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications, Engineering Standards, Special Provisions, and any Addenda.
3. Accepted Bid.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any
conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control
and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date
first above written.
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ATTEST: CITY OF SAN LUIS OBISPO
__________________________ By: _________________________
Anthony Mejia, City Clerk Jan Howell Marx, Mayor
APPROVED AS TO FORM: CONTRACTOR:
D-KAL Engineering, Inc.
By: __________________________
J. Christine Dietrick David Loughran
City Attorney Its: President
Rev. 12-28-09
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