HomeMy WebLinkAbout02-16-2016 Item 05 Minutes of January 5, 2016
San Luis Obispo Page 1
Tuesday, January 5, 2016
Regular Meeting of the City Council
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January
5, 2016 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo,
California, by Mayor Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor
Dan Carpenter, and Mayor Jan Marx.
Council Members
Absent: None
City Staff
Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson,
Assistant City Manager; and John Paul Maier, Assistant City Clerk; were present
at Roll Call. Other staff members presented reports or responded to questions as
indicated in the minutes.
PLEDGE OF ALLEGIANCE
Council Member Rivoire led the Pledge of Allegiance.
PRESENTATION
1. PRESENTATION BY FIRE CHIEF OLSON AND PUBLIC WORKS DIRECTOR
GRIGSBY, REGARDING WINTER STORM PREPAREDNESS
Fire Chief Olson and Public Works Director Grigsby made a presentation entitled “Winter
Weather Preparedness,” reviewed the contents of the City’s website section entitled
“slocity.org/prepared” and presented a video entitled “Storm Prep.”
5.a
Packet Pg. 55
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)
San Luis Obispo City Council Minutes of January 5, 2016 Page 2
2. PRESENTATION BY DEREK JOHNSON, ASSISTANT CITY MANAGER AND
INTERIM FINANCE & IT DIRECTOR, REGARDING THE GOVERNMENT
FINANCE OFFICERS ASSOCIATION (GFOA) BUDGET PRESENTATION
AWARD FOR 2015-17 FINANCIAL PLAN
Assistant City Manager and Interim Finance & IT Director Johnson announced the
acceptance of the “Government Finance Officers Association Budget Award” for the 2015-
17 Financial Plan.
APPOINTMENTS
3. COUNCIL LIAISON SUBCOMMITTEE APPOINTMENTS 2016
Interim City Clerk Ansolabehere and Assistant City Clerk Maier reviewed the contents of
the report.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE MAYOR
CARPENTER, CARRIED 5-0, to approve the City Council Liaison Subcommittee
assignments for calendar year 2016 as outlined in the 2016 Subcommittee Assignment Roster
amended as follows:
1. Council Member Ashbaugh is assigned to the Economic Vitality Corporation in the
place of Council Member Christianson.
2. Council Member Rivoire is assigned to the Personnel Board in the place of Council
Member Christianson.
3. Council Member Rivoire is assigned to the Promotional Coordinating Committee in the
place of Council Member Christianson.
PUBLIC COMMENT PERIOD
Steve Barasch, San Luis Obispo, expressed concerns regarding creek and flood control
maintenance; stated that he submitted a letter to the City regarding a potential liability for flood
damage that may occur on several of his properties; opined that the City cannot push the liability
onto private property owners when the owners have knowledge of a potential flood problem;
stated that he put the City on notice.
Don Hedrick, San Luis Obispo, expressed gratitude for the holiday season generosities; spoke
about a video presentation at a prior Council meeting; stated that there have been deficiencies of
having no audio or video during presentations.
Martin Meltz, Pismo Beach, stated that he is an advocate for the homeless; read a letter regarding
the health and safety of the City’s residents and homeless population; spoke about the
“Declaration of a Shelter Crisis” section in CA Government Code 8698-8698.2; urged Council to
declare a shelter crisis and make City facilities and staff available for the emergency facility.
5.a
Packet Pg. 56
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)
San Luis Obispo City Council Minutes of January 5, 2016 Page 3
In response to public comment regarding creek and flood control maintenance, City Manager
Lichtig advised that staff inspected the City’s creeks and mitigated any potential hazards.
In response to public comment, Community Development Director Codron summarized a brief
history of the Prado Day Center; explained that since 2010 when the warming center opened,
there has never been more than 40 people at the shelter at one time; stated that at this time there
is not a lack of shelter space, noting that the City has several overflow sites in the community;
stated that the only constraints at this time are with the volunteers; explained that staff is taking a
collaborated approach with both the county and other agencies; explained that the City’s
resolution does not limit the amount of days that the Prado Day Center can be open.
CONSENT AGENDA
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to approve Consent Calendar Items 4 thru 10, with the
removal of Item 9 for separate consideration.
4. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to waive reading of all resolutions and ordinances as
appropriate.
5. SCHEDULE OF CITY COUNCIL MEETINGS FOR 2016
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to cancel the Regular City Council meetings of August 2
and December 20, 2016.
6. EMERSON PROCESSING – MAINTENANCE AND SUPPORT CONTRACT
EXTENSION
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to approve an extension of maintenance and support
contract agreement with Emerson Process Management for two years in the amount of
$64,050 and authorize the Mayor to execute the agreement.
7. FIRE STATION 2 REMODEL, SPECIFICATION NO. 91258
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to:
1. Approve plans and specifications for “Fire Station 2 Remodel, Specification No. 91258.”
2. Authorize staff to advertise for bids and authorize the City Manager to award the contract
if the lowest responsible bidder is within the Engineer’s Estimate of $129,000.
5.a
Packet Pg. 57
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)
San Luis Obispo City Council Minutes of January 5, 2016 Page 4
8. LOS OSOS VALLEY ROAD/US 101 INTERCHANGE IMPROVEMENT PROJECT,
SPECIFICATION NO. 99821 - CONTINGENCY BUDGET UPDATE
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to:
1. Authorize an $800,000 increase to the US 101/LOVR Interchange project contingency
budget to cover anticipated additional contract change orders (CCO’s), including
repaving approximately 0.75 miles of Calle Joaquin.
2. Authorize the City Engineer to be responsible for construction CCO’s for the US 101 /
LOVR Interchange Project in any amount with the limitation that the sum total of all
CCO’s not exceed the budgeted contingency amount of $2,050,000.
9. RECYCLED WATER FACILITIES PLANNING STUDY
Utilities Deputy Director Hix reviewed questions regarding alternatives and responded to
Council inquires.
MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 5-0, to approve an agreement with Water Systems
Consultants (WSC) for development of a Recycled Water Facilities Planning Study in an
amount not to exceed $150,000.
10. REVIEW OF A MILLS ACT CONTRACT FOR THE FALKENSTEIN HOUSE AT
1445 BROAD STREET (APPLICATION HIST-1990-2015)
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to adopt Resolution No. 10684 (2016 Series) entitled “A
Resolution of the City Council of the City of San Luis Obispo, California, approving a
Historic Property Preservation Agreement between the City of San Luis Obispo and owners
of the Falkenstein house at 1445 Broad Street,” under the terms described in the contract.
PUBLIC HEARINGS
11. REVIEW OF CLEANUP AMENDMENTS TO TITLE 10 (VEHICLES & TRAFFIC)
OF THE MUNICIPAL CODE - ORDINANCE INTRODUCTION
Transportation Manager Hudson and Transportation Planner/Engineer Wheeler narrated a
PowerPoint presentation entitled “Municipal Code Title 10: Vehicles and Traffic Cleanup
Amendments,” and reviewed the contents of the report.
Mayor Marx opened and closed the Public Hearing, there being no one desiring to speak on
this item.
5.a
Packet Pg. 58
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)
San Luis Obispo City Council Minutes of January 5, 2016 Page 5
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to introduce Ordinance 1628 (2016 Series) entitled “An
Ordinance of the City Council of the City of San Luis Obispo, California, amending
Municipal Code Title 10 regarding Vehicles and Traffic,” to reflect the current
organizational structure within the City’s Public Works Department.
BUSINESS ITEMS
12. 2014 TRAFFIC SAFETY REPORT
Transportation Manager Hudson and Transportation Planner/Engineer Wheeler narrated a
PowerPoint presentation entitled “2014 Annual Traffic Safety Report,” and reviewed the
contents of the report and responded to Council inquiries.
Donald Hedrick, San Luis Obispo, opined that he would like to see more public input as it
relates to the City’s traffic safety studies; spoke about the excessive traffic on Sacramento
Drive; opined that there should be safety signs posted on bridges especially when they are
narrow.
In response to public comment, Transportation Manager Hudson advised that staff is
working on resealing and widening the bridge on Prado Road, noting that the project is in
the design and environmental analysis phase. Public Works Deputy Director Bochum noted
that there is a traffic engineering hotline for public input.
MOTION BY COUNCIL MEMBER RIVOIRE, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 5-0, to receive and file the 2014 Traffic Safety Report.
13. LOCAL HAZARD MITIGATION ACTION UPDATE
Fire Chief Olson and Administrative Analyst Cox narrated a PowerPoint presentation
entitled “Local Hazard Mitigation Action Update” and reviewed the contents of the report.
Donald Hedrick, San Luis Obispo, voiced concerns regarding staff’s recommendation;
opined that that words “receive and file” does not provide the public with enough
information about the report.
MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER
CHRISTIANSON, CARRIED 5-0, to receive and file the 2014 Local Hazard Mitigation
Plan Action Update.
LIAISON REPORTS
Council Member Ashbaugh announced that the Friends of Prado Day Center will be hosting an
event on February 6, 2016 at the Veterans Hall.
COUNCIL COMMUNICATIONS
None.
5.a
Packet Pg. 59
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)
San Luis Obispo City Council Minutes of January 5, 2016 Page 6
ADJOURNMENT
Regular City Council Meetings are scheduled for Tuesday, January 19, 2016 at 4:00 p.m. and
6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California.
__________________________
Jon Ansolabehere
Interim City Clerk
APPROVED BY COUNCIL: XX/XX/2016
5.a
Packet Pg. 60
At
t
a
c
h
m
e
n
t
:
a
-
0
1
-
0
5
-
2
0
1
6
M
i
n
u
t
e
s
(
1
2
7
0
:
M
i
n
u
t
e
s
o
f
J
a
n
u
a
r
y
5
,
2
0
1
6
)