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Home My WebLink About01-13-16 JHC MinutesJack House Committeet MINUTES San Luis Obispo Parks and Recreation Administration Office 1341 Nipomo Street, San Luis Obispo Wednesday, January 13, 2016 CALL TO ORDER: Chair Kathi Settle called meeting to order at 5:30 PM ROLL CALL: Chair Kathi Settle, Vice -Chair Toni Kincaid, Committee Members Chuck Crotser, Bob Gordon, and Susan Updegrove, Exofficio Committee member James Papp ABSENT: Bryant Mills, Eva Ulz STAFF: Dave Setterlund- Recreation Supervisor, Melissa Mudgett- Recreation Manager Public Comment Tom Halen, representative of Cow Parade SLO, shared with the Committee information about the upcoming program and sponsorship consideration. The presentation highlights are as follows: • Cost of sponsorship: $7,000 per life-size fiber -glass cow • Charities designated to receive auction proceeds from sales: Arts Obispo, San Luis Obispo Land Conservancy, and Mid State Fair Foundation Sponsors are discouraged from influencing the design of the cow. However you can examine Cow Parade SLO Facebook page to look at 80 design concepts that have been submitted Length of event: September 2016 to April 2017 on display throughout the County. Auction in April 2017. Lois Crotser, a community member and Jack House volunteer docent, read to the Commission three emails from Jack House docents regarding docent issues with current Jack House Docent President, Mr. James Papp. 1. COMMITTEE REFRESHER OF THE CALIFORNIA BROWN ACT, GOVERNMENT CODE 54950, FOR PUBLIC MEETINGS (Ansolabehere) Assistant City Attorney, Jon Ansolabehere, provided the annual overview of the Brown Act, California Government Code 54950 for the Jack House Committee members and answered Committee questions. 2. CONSIDERATION OF MEETING MINUTES (Settle) MOTION: (Kincaid/Crotser) Approve Meeting Minutes of November 18, 2015 as amended. Approved: 5 yes, Ono, 2 absent Gi k 3. CONSIDERATION OF FINANCIAL REPORT (SETTLE) MOTION. (Kincaid/Updegrove) Approve November and December 2015 Financial Reports Approved: 5 yes, 0 no, 2 absent Committee Member Updegrove asked for further clarification of the US Bank Statement from the Expenditures Report. 4. DISSOLUTION OF JACK HOUSE SUBCOMMITTEE FOR SAN LUIS SQUARE DEVELOPMENT (Mudgett) MOTION: (Crotser/Updegrove) Approve the dissolution of the Jack House Subcommittee regarding San Luis Square Development. Approved: 5 yes, 0 no, 2 absent 5. DISCUSSION FOR JACK HOUSE PROMOTIONS (Settle) • Committee Member Kincaid suggested purchasing a new street banner. • Committee Member Crotser stated a need to be more creative with marketing ideas. Developing partnerships by working with local History Center and other history like groups would be helpful in promoting Jack House events. • Committee Member Papp proposed more alternative events to help bring new people to the Jack House. Mr. Papp said that the Jack House should consider providing a community survey asking Jack House guests what they want or don't want, as this could help align Jack House events with a target market. ■ Committee Member Settle stated that "striking a sentimental cord" with the community and our marketing strategy may bring more guests. 6. SELECTION OF LAURA SORVETTI TO THE JACK HOUSE SUBCOMMITTEE FOR COLLECTIONS, USE & HANDLING POLICY (Ulz) The Committee entered into a discussion regarding the subcommittee's intent and how Ms. Sorvetti will be a great addition to the Collections Committee by her vast experience in collections and with Cal Poly. MOTION: (Crotser/Kincaid) Motion to select Laura Sorvetti to the Jack House subcommittee for Collections, Use and Handling Policy. Approved: 5 yes, 0 no, 2 absent 7. STAFF REPORT FOR PARKS AND RECREATION UPDATES (Setterlund) • Jan. 15, Teacher Work Day Camp • Jan. 18, MLK Jr. Day: City Offices Closed + Jan. 18, SLO Swim Center reopens • Jan. 22, Meadow Park Garden work day iq U�'t Y 60 8. RELOCATION OF STORED GOODS AND DESIGNATING PROPER STORAGE LOCATION (Papp) • Committee Member Papp suggested alternative locations for storage and suggested that an offsite location may be needed. 9. JACK HOUSE DOCENT ACTIVITIES (Papp) • Committee Member and Jack House Docent president, James Papp, shared with the Committee recent docent activities. o The Annual Docent Dinner took place in November 2015 at the Ludwick Community Center. The program featured a conversation among former mayor Ken Schwartz, longtime Jack family representative on the Jack House Committee Katchy Andrews, and first docent chair Kathi Settle, facilitated by former Jack House Committee chair Ron Batterson. o Christmas at the Jack House Thanks are due to the many docents and members of the Jack House Committee who volunteered and to Parks and Recreation staff who helped with logistics and publicity. Unfortunately, the event attendance was low with hopes that this could increase with marketing efforts. Mr. Papp shared that some damage occurred due to decorating efforts and that it would be helpful for the Jack House Committee's Collections Policy Subcommittee to meet to address this concern. o Petition . Docent President, Mr. Papp, addressed an ongoing disruption with the docent committee to seek an alternative president. The Committee appropriately agreed that the issues should be resolved at the docent -level.. Mr. Papp said that he will meet with the docents to address any unresolved issues. o Monthly Docent Meetings An additional evening meeting has been added to accommodate docents who work. o Wash House Docents have discussed moving the shop into the Jack House kitchen from the Wash House. o Marketing Docent president James Papp has met with Parks and Recreation liaison Dave Setterlund to develop a marketing plan for the Jack House. o Docent Handbook Update o Construction Mitigation The removal of the elevator shaft and reconstruction of the dining room and master bedroom windows is scheduled to begin this month. Docent president James Papp has been working with other docents and City Engineer Mike McGuire on plans to prevent damage to the collection from construction work. 10. FRIENDS OF THE JACK HOUSE UPDATES (Papp) • First Sponsored Friends Event: Art after Dark was a success with 67 participants • Currently soliciting ideas from docent about potential event topics 3 11. SUB -COMMITTEE REPORTS (SETTLE) — 20 minutes a. Strategic Planning (Crotser, Settle, Ulz) • Strategic Planning subcommittee did not meet. Committee Member Ulz emailed Leslie Santos Dierks from Spokes, and plans for the Jack House Retreat are moving forward. b. Carriage House Accessibility (Crotser, Papp) Carriage House Accessibility subcommittee did not meet. Committee Member Crotser will continue to communicate with construction professionals in hopes of acquiring free construction services. c. Collections, Use & Handling Policy (Settle, Ulz, Darnell) Collections Policy subcommittee did not meet. The group will continue to work toward the development of proper collection procedure guidelines. 12. MEMBER COMMENTS/ COMMUNICATIONS/REPORTS (all) • Committee Member Kincaid Met with Betty Stockton and that Ron Batterson's daughter health is improving. • Committee Member Papp advised the Committee that the resolutions should be reached at the docent -level. Committee Updegrove agreed that the Docent issues need to be resolved. • Chair Settle shared that the Jack House Black Walnut tree is dormant which provides an excellent opportunity to grafting. (English tree will be grafted to Black Walnut) • Mayors meeting report will take place Thursday, January 14, 2016. • Vice Chair Toni Kincaid has resigned for the Jack House Docent Group. Meeting adjourned at 7:49p.m. to the next Regular Meeting on February 9, 2016 at 5:30 pm. Approved by the Jack House Committee on Dave Setterlund, Parks and Recreation Department Supervisor 4