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HomeMy WebLinkAbout04-19-2016 Item 09 Parks Maintenance Dump Truck Replacement Specification No. 91408 Meeting Date: 4/19/2016 FROM: Daryl R. Grigsby, Director of Public Works Prepared By: Timothy S. Bochum, Deputy Director of Public Works Isaac Shuck, Fleet Maintenance Supervisor SUBJECT: PARKS MAINTENANCE DUMP TRUCK REPLACEMENT, SPECIFICATION NO. 91408 RECOMMENDATION 1. Authorize the Finance Director to purchase a dump trailer and aerator tractor attachment with funding originally approved to purchase a dump truck for use by the Parks Maintenance program. 2. Authorize the solicitation of bids for an aerator tractor attachment and execute an agreement if the lowest responsible bid is within the Fleet Manager’s maximum cost estimate of $35,000.00. 3. Authorize the surplus designation of Fleet Asset No. 9104 Dump Truck and 0131-A4 aerator tractor attachment, by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. DISCUSSION Background The replacement of a 1991 GMC dump truck, asset number 9104, used by Parks Maintenance, was approved as part of the 2015-17 Financial Capital Improvement Plan (CIP). In September of 2014, the Fleet Maintenance Supervisor determined that the truck no longer met California Air Resource Board (CARB) regulations for operation. The truck was taken out of service, proposed for replacement, and funding was approved for replacement in FY 2015-16. Recommendation Instead of purchasing the intended replacement dump truck designated in the CIP, staff is proposing to purchase a much less expensive dump trailer and use some of the savings to replace an aerator tractor attachment. Although a replacement full size dump truck would fulfill Parks Maintenance needs, further evaluation by the Fleet and Parks maintenance supervisors determined that a full size dump truck was “oversized” for daily needs and additional options were looked into. A dump trailer was concluded as the better solution for the following reasons: 9 Packet Pg. 204 1. A full size dump truck is very heavy and easily damages manicured grass and landscaping within the City parks maintained. A dump trailer is significantly lighter, and would have less impact on landscaping. 2. The material that the program needs to remove is not heavy and does not require the capacity of a full size dump truck. The capacity of a dump trailer still exceeds what the program needs to remove, yet has the capacity to carry larger items if needed. 3. A dump trailer is versatile in that it can be towed by most all light and medium duty City trucks, and so could be used more readily by other activities as a shared vehicle. 4. A dump trailer can be towed by trucks that use less fuel versus a full size dump truck. 5. A dump trailer requires significantly less maintenance versus a full size dump truck. 6. The purchase of a dump trailer will be approximately $97,000 less than what was budgeted for a replacement dump truck. In determining that a dump trailer would better suit Parks Maintenance operations and results in significant financial savings, the Parks Maintenance Supervisor identified that a tractor aerator attachment needs to be upgraded and replaced. The aerator tractor attachment is used for turf aerification in the City parks. Aerification is the most important element related to turf health. It breaks up compacted soils to allow air and water into the depths of the soil and improves root depth. Improving root depth is important to create a more durable turf which allows sustainability through all seasons. The current aerator attachment has been serving the twelve City parks under the Parks Maintenance Program. Each park takes a minimum of a week to recondition each year. One of the City parks, Damon Garcia, requires reconditioning every 6-8 weeks due to compaction from increased play. Although, the current aerator has fulfilled the need, it is being used beyond its intended capability. That has resulted in extreme wear and breakage. After further evaluation by the Fleet Supervisor, it was determined that the current unit needs full refurbishment to remain in service. This would not be cost effective because the current unit does not provide the desired end result, and repairs beyond normal maintenance would still occur often. Replacing the current aerator with a larger unit with improved technology, will allow the Parks Maintenance program to breakup compaction at greater depths, and increase the soil fracturing capability to improve turf health and sustainability. This will also reduce breakdowns and repair costs. Even with replacement of the aerator at this time, the conversion of used equipment from a dump truck to trailer allows for both apparatus to be replaced and still have a modest savings in the Fleet Replacement Fund that can be used to help replace other equipment. 9 Packet Pg. 205 Open Market Purchase & Formal Bid The dump trailer purchase will not exceed $10,000 to purchase. Per City purchasing guidelines staff has solicited for at least three bids for an Open Market purchase. The aerator tractor attachment will exceed $25,000. Staff could not find a formal bid under the State of California or other cooperative purchasing contracts to “piggy back” off of. A formal bid package has been prepared for the purchase of an aerator that meets City specifications. CONCURRENCES Parks Maintenance management concurs with the replacement vehicle and equipment recommendation made in this report. FISCAL IMPACT Approved funding for the CIP project is within budget. Project Costs (91408) Dump Trailer Base Cost $6,977.06 Doc Fee $55.00 Sales Tax (8.00%)$562.56 Tire Fee $7.00 Registration Fee $40.00 Freight and Assembly $200.00 Total Dump Trailer Cost $7,841.62 Total Estimated Aerifier Tractor Attachment Cost $35,000.00 Available Project Budget $105,000.00 Estimated Project Balance $62,158.38 ALTERNATIVES Purchase a dump truck as originally approved. The Council could determine that the regular dump truck is the preferred purchase. A dump truck would be well used; however, the less costly equipment recommended and the ability to replace an important Park Maintenance aerator appears to outweigh staying with the traditional vehicle. Deny or defer purchase. The City Council could choose to deny or defer the recommended purchases proposed. Staff does not recommend this option as replacement of the dump truck was approved as part of the 2015-2017 Financial Plan. Denying or deferring purchase will continue to hinder Parks Maintenance staff productivity and efficiency due to the lack of appropriate equipment and will result in increased maintenance and repair costs. 9 Packet Pg. 206 Attachment 1 The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities. Telecommunications Device for the Deaf (805) 781-7410. 990 Palm Street  San Luis Obispo, CA 93401 Notice Inviting Bids for Aerator Tractor Attachment Specification Number 91408 The City of San Luis Obispo is inviting sealed bids for one aerator tractor attachment. All bids must be received by the Finance Division by 3:00 pm, XXXX, XXXX, 2016 when they will be opened publicly in the Public Works Department Conference Room, 919 Palm Street, San Luis Obispo, CA 93401. Bids received after said time will not be considered. To guard against premature opening, each bid shall be submitted to the Finance Division in a sealed envelope plainly marked with the bid title, specification 91408, bidder name, and time and date of the bid opening. Bids shall be submitted using the forms provided in the specification package. Specification packages and additional information may be obtained by contacting Isaac Shuck at (805) 781-7046. 9.a Packet Pg. 207 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 Specification No. 91347 TABLE OF CONTENTS A. Description of Work 1 B. General Terms and Conditions 3 Bid Requirements Contract Award and Execution Contract Performance C. Special Terms and Conditions 6 Contract Term Bid Content Accuracy of Specifications F. Bid Submittal Forms 8 Bid Submittal Summary Statement of Disqualification 9.a Packet Pg. 208 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 Section A DESCRIPTION OF WORK The City is requesting bids for the purchase of a one (1) 63” Deep Tine Aerator, which shall include the following features: New Deep Tine Aerator 63” Width PTO Driven 3 Speed Gear Box 2,150-2,200 lbs. The Aerator must be delivered within [90] days after bid award. Delivery Address: 25 Prado Road San Luis Obispo, Ca. 93401 Full Specifications listed on the Bid Submittal Form 9.a Packet Pg. 209 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 Section B GENERAL TERMS AND CONDITIONS BID REQUIREMENTS 1. Requirement to Meet All Provisions. Each individual or firm submitting a bid (bidder) shall meet all of the terms, and conditions of the Invitation for Bids (IFB) specifications package. By virtue of its bid submittal, the bidder acknowledges agreement with and acceptance of all provisions of the IFB/RFP specifications. 2. Bid Submittal. Each bid must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials. Bid documents shall be enclosed in an envelope that shall be sealed and addressed to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. In order to guard against premature opening, the bid should be clearly labeled with the bid title, specification number, name of bidder, and date and time of bid opening. No FAX or E-mail submittals will be accepted. 3. Bid Quotes and Unit Price Extensions. The extensions of unit prices for the quantities indicated and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on the Bid Submittal Form(s). Any lump sum bid shall be stated in figures. The Bid Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for any item are not in agreement, the unit price alone will be considered as representing the bidder's intention and the bid total will be corrected to conform to the specified unit price. 4. Bid Withdrawal and Opening. A bidder may withdraw its bid, without prejudice prior to the time specified for the bid opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the bid will be returned to the bidder unopened. No bid received after the time specified or at any place other than that stated in the "Notice Inviting Bids/Requesting Bids" will be considered. All bids will be opened and declared publicly. Bidders or their representatives are invited to be present at the opening of the bids. 5. Submittal of One Bid Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one bid, except an alternative bid when specifically requested; however, an individual or business entity that has submitted a sub -bid to a bidder submitting a bid, or who has quoted prices on materials to such bidder, is not thereby disqualified from submitting a sub-bid or from quoting prices to other bidders submitting bids. 6. Cooperative Purchasing. During the term of the contract, the successful bidder will extend al l terms and conditions to any other local governmental agencies upon their request. These agencies will issue their own purchase orders, will directly receive goods or services at their place of business and will be directly billed by the successful bidder. 7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged, but will be permitted. However, any such oral communication shall not be binding on the City. 9.a Packet Pg. 210 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 CONTRACT AWARD AND EXECUTION 8. Bid Retention and Award. The City reserves the right to retain all bids for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any bid, to reject any or all bids, to reject or delete one part of a bid and accept the other, except to the extent that bids are qualified by specific limitations. See the "special terms and conditions" in Section C of these specifications for bid evaluation and contract award criteria. 9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a timely manner, all information that the City deems necessary to make such a decision. CONTRACT PERFORMANCE 10. Ability to Perform. The Bidder warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and li censes necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations. 11. Laws to be Observed. The Bidder shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work. 12. Payment of Taxes. The contract prices shall include full compensation fo r all taxes that the Bidder is required to pay. 13. Permits and Licenses. The Bidder shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 14. Safety Provisions. The Bidder shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 15. Public and Employee Safety. Whenever the Bidder's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cos t to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 16. Preservation of City Property. The Bidder shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Bidder's operations, it shall be replaced or restored at the Bidder's expense. The facilities shall be replaced or restored to a condition as good as when the Bidder began work. 17. Bidder Non-Discrimination. In the performance of this work, the Bidder agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in 9.a Packet Pg. 211 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 18. Work Delays. Should the Bidder be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Bidder. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 19. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment or services provided by the Bidder (Net 30). 20. Inspection. The Bidder shall furnish City with every reasonable opportunity for City to ascertain that the services of the Bidder are being performed in accordance with the requirements and intentions of this contract. All work done and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Bidder of any of its obligations to fulfill its contract requirements. 21. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Bidder in preparing its invoices to City as a condition precedent to any payment to Bidder. 22. Interests of Bidder. The Bidder covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Bidder further covenants that, in the performance of this work, no subcontractor or person having such an interest sha ll be employed. The Bidder certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Bidder shall at all times be deemed an independent bidder and not an agent or employee of the City. 23. Hold Harmless and Indemnification. The Bidder agrees to defend, indemnify, protect and hold the City and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the Bidder's employees, agents or officers that arise from or are connected with or are caused or claimed to be caused by the acts or om issions of the Bidder, and its agents, officers or employees, in performing the work or services herein, and all expenses of investigating and defending against same; provided, however, that the Bidder's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers or employees. 24. Contract Assignment. The Bidder shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 9.a Packet Pg. 212 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 25. Termination. If, during the term of the contract, the City determines that the Bidder is n ot faithfully abiding by any term or condition contained herein, the City may notify the Bidder in writing of such defect or failure to perform. This notice must give the Bidder a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Bidder has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Bidder to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Bidder's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination thereof. In said event, the Bidder shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it rec eived the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Bidder as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Bidder shall be based solely on the City's assessment of the value of the work-in- progress in completing the overall workscope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Bidder be entitled to receive in excess of the compensation quoted in its bid. 9.a Packet Pg. 213 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 Section C SPECIAL TERMS AND CONDITIONS 1. Contract Award. Subject to the reservations set forth in Paragraph 9 of Section B (General Terms and Conditions) of these specifications, the contract will be awarded to the lowest responsible, responsive bidder via Purchase Order. 2. Labor Actions. In the event that the successful bidder is experiencing a labor action at the time of contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said bidder is no longer the lowest responsible, responsive bidder and to accept the next acceptable low bid from a bidder that is not experiencing a labor action, and to declare it to be the lowest responsible, responsive bidder. 3. Failure to Accept Contract. The following will occur if the bidder to whom the award is made (Bidder) fails to enter into the contract: the award will be annulled; any bi d security will be forfeited in accordance with the special terms and conditions if a bidder's bond or security is required; and an award may be made to the next lowest responsible, responsive bidder who shall fulfill every stipulation as if it were the party to whom the first award was made. 4. Statement of Contract Disqualifications. Each bidder shall submit a statement regarding any past governmental agency bidding or contract disqualifications on the form provided in the IFB package. 5. State Cooperative Purchasing Program. The City of San Luis Obispo participates in the State Cooperative Purchasing Program. As such, the City can purchase the items described in Section A through this program. Accordingly, the City will purchase from the State or the lowes t responsible, responsive bidder, after allowing adjustments for the cost of pickup and/or delivery from the State, adjustments for after-market modifications, and adjustments for sales tax from local dealers, as it determines to be in its best interest. 6. Alternative Bids. The proposer may submit an alternative bid (or bids) that it believes will also meet the City's project objectives but in a different way. In this case, the proposer must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under what circumstances the City would prefer one alternative to the other(s). If an alternative bid is submitted, the maximum length of the bid may be expanded proportionately by the number of alternatives submitted. 7. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Bidders are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its bid, the bidder and all subcontractors named in its bid shall bear sole responsibility for bid preparation errors resulting from any misstatements or omissions in the plans and specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguitie s or defects in the plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of bidder to inquire prior to bid submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the bidder. An ambiguity or defect shall be considered patent if it is of such a nature that the bidder, assuming reasonable skill, ability and 9.a Packet Pg. 214 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the bidder or subcontractors to notify City in writing of specification or plan defects or ambiguities prior to bid submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the bid. To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful bidder to achieve the project’s objective or standard beyond the amounts provided there for in the bid. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Bidder shall immediately notify the City in writing, and the Bidder and all subcontra ctors shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of bidder's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute. 8. Equipment. The vehicles shall be supplied with all new equipment and accessories indicated as standard equipment in the manufacturer's published literature. All equipment/options are to be factory installed. If some equipment/options are not available from the factory, dealer installation may be acceptable if specified as dealer installed in the bid response and accepted by the City. 9. Deviations. The specifications describe minimum or average requirements. Minor deviations from specifications may be acceptable provided that the operating capacities or characteristics of the vehicles are not adversely affected. Such deviations are to be submitted in writing with the bid submission and the City reserves the right to make the final determination as to whether or not any deviations are acceptable. 10. Regulations. All equipment and accessories shall meet OSHA, Department of Industrial Safety and California Highway Patrol regulations. 11. Shipping Terms. All prices quoted are to be FOB Destination, no additional Freight charges. Bids quoting otherwise may be rejected. 12. Weight Certificates. If required by DMV to register the vehicle, weight certificates must be submitted by the bidder upon final delivery of the vehicle. 13. Licensing and Registration. The City may elect to register vehicles supplies under this bid. In this case, the seller shall provide ownership documents, free and clear. In the event that the City elects to have the seller provide vehicle registration ser vice, the seller will provide this service with no additional fees. In this case, the City will provide an exact registration address on the Purchase Order. 14. Warranty. Standard manufacturer's warranties are to be provided and listed for each vehicle. The City's established preventive maintenance procedures and practices shall be accepted in lieu of the manufacturer/dealer's prescribed procedures. This provision shall also apply to any extended warranties. 9.a Packet Pg. 215 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 Special body and equipment warranties shall be a minimum of one year from date of acceptance and include all parts and labor. All of the above mentioned warranty literature shall be included with the vehicle at the time of delivery. Warranty offers are important and may be considered in the evaluation of the bids. 15. Manufacturer’s Literature. One copy of the vehicle owners/operators manual, any other instructions for operation and any other supporting literature is required for each vehicle. One copy of equipment operating instructions, a complete and current parts list and all other supporting literature is required for all equipment added to a vehicle. All of the above mentioned manufacturers’ literature shall be included with the vehicle at the time of delivery. 16. Delivery. All units are to be delivered F.O.B. Destination to the City Corporation Yard, c/o Fleet Services, 25 Prado Road, San Luis Obispo, CA 93401. Final acceptance of vehicles for conformance with the specifications will be made only by the Fleet Manager. Final acceptance will be made within 20 days of receipt of the vehicles. 17. Keys. Three sets of keys shall be furnished with each vehicle. A warranty and Owner’s instruction manual shall be furnished with each model group. BID SUBMITTAL FORM Specifications Check Mark or note Deviation Working Width 63” Working Depth Variable to 16” Weight 2,150-2,250 lbs. Hole Spacing (side to side) 21/2”-5”, depending on tine size Hole Spacing (forward) @ 540 rpm 5” spacing @ .95 mph 21/2” spacing @ .47 mph PTO Variable to 540 rpm Tractor Required 35 hp. To 80 hp. PTO Speed Up to 540 rpm Productivity Forward Hole Spacing 21/2” – 12,917 sq.ft/hr Forward Hole Spacing 5” – 25,833 sq.ft/hr Tines Comprehensive range of coring/solid tines 3/8” to 1” coring; 3/16” to ¾” solid Drive PTO 3 Speed Gear Box Power Pack Central Power Pack protects the linkage. Vibra Stop Absorbs vibrations from extreme 9.a Packet Pg. 216 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 compaction or stones. Central Depth Adjustment One central lever to adjust depth. Tine Angle Adjustment One central lever to adjust angle of entry. Rollers Front and rear rollers with scrapers. Safety Guards Integrated in machine Spare Tines (Include 4 sets) ¾” x 8” Core, Carbide Tip Warranty 24 Months The undersigned declares that she or he has carefully examined the specifications, which is hereby made a part of this bid; is thoroughly familiar with its contents; is authorized to represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full: Description Quantity Unit Price Total Aerator Tractor Attachment 1 TOTAL BASE PRICE Spare Tines x 4 sets (See specifications) Sales tax @ 8.0% All Other Fees (provide detail below) TOTAL $ Delivery of equipment to the City to be within 90 calendar days after bid award and written authorization to proceed. Firm Name and Address Contact Phone Signature of Authorized Representative Date 9.a Packet Pg. 217 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Attachment 1 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The bidder shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or f or any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances.  Do you have any disqualification as described in the above paragraph to declare? Yes  No   If yes, explain the circumstances. Executed on at _______________________________________ under penalty of perjury of the laws of the State of California, that the f oregoing is true and correct. ______________________________________ Signature of Authorized Bidder Representative 9.a Packet Pg. 218 At t a c h m e n t : a - I F B P a r k s M a i n t e n a n c e A e r a t o r T r a c t o r 9 1 4 0 8 ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) 9.b Packet Pg. 219 At t a c h m e n t : b - B i g T e x 1 0 L X - 1 2 D u m p T r a i l e r S p e c s & P i c ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) 9.b Packet Pg. 220 At t a c h m e n t : b - B i g T e x 1 0 L X - 1 2 D u m p T r a i l e r S p e c s & P i c ( 1 2 9 6 : P a r k s M a i n t e n a n c e D u m p T r u c k R e p l a c e m e n t ) Page intentionally left blank.