HomeMy WebLinkAbout07-21-2016 BAC Amended Agenda Packet
MISSION: The purpose of the Bicycle Advisory Committee (BAC) is to provide oversight and policy
direction on matters related to bicycle transportation in San Luis Obispo and its relationship to bicycling
outside the City.
ROLL CALL: Randol White (Chair), Paula Huddleston (Vice Chair), Lea Brooks, Catherine Machado,
Howard Weisenthal, and Jim Woolf
Ken Kienow (pending Council appointment)
OATH: Swearing in of Ken Kienow (pending Council appointment)
PUBLIC COMMENT:
At this time, the public is invited to address the Committee concerning items not on the agenda but are
of interest to the public and within the subject matter jurisdiction of the Bicycle Advisory Committee.
The Committee may not discuss or take action on issues that are not on the agenda other than to briefly
respond to statements made or questions raised, or to ask staff to follow up on such issues.
MINUTES: Draft Minutes of May 19, 2016 (Attachment 1) (10 min)
PRESENTATION ITEMS:
1. Introduction of New Active Transportation Manager Adam Fukushima (5 min)
2. Downtown Concept Plan (30 min)
3. Priority Listing of Bike Funding Projects (15 min)
ACTION ITEMS:
4. Consideration of Potential Changes to the Bylaws Regarding Committee Meeting Frequency,
Duration, and Start Times (15 min)
DISCUSSION ITEMS:
5. Committee Items
o Adopt-a-Trails Subcommittee (10 min)
o Newcomers Subcommittee (10 min)
o Project Priority Subcommittee (25 min)
6. Staff Items
o Project Updates (15 min)
o Bike Rodeo Call for Volunteers (5 min)
o Electric Bikes on Buses (15 min)
o Mandatory Bike Parking at Large Events (10 min)
ADJOURNMENT: The next regular meeting will be held September 15, 2016
Agenda (amended 7-18-2016)
Bicycle Advisory Committee
Council Hearing Room, City Hall, 990 Palm Street, San Luis Obispo
Thursday, July 21, 2016 – 7:00 pm
The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and
activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance.
PRESENTATION ITEMS:
Agenda Item #1: Introduction of New Active Transportation Manager Adam
Fukushima (5 min)
On June 2nd, Adam Fukushima started with the City as the new active Transportation Manager.
Adam comes to the City from Caltrans District 5, where for seven years he served as their
Bicycle Coordinator and did development review as an Associate Transportation Planner. From
2003 to 2009 he served as the Executive Director of Bike SLO County and from 2006 to 2008 he
worked part time for the City of San Luis Obispo on bicycle programs.
Agenda Item #2: Downtown Concept Plan (30 min)
Rebecca Gershow from Community Development will present an update on the Downtown
Concept Plan.
Agenda Item #3: Priority Listing of Bike Funding Projects (15 min)
In order to maximize available funds for minor bikeway improvements, staff is developing a
prioritized project listing.
ACTION ITEMS:
Agenda Item #4: Committee Frequency, Duration, and Start Times (15 min)
At the May meeting, the committee discussed the length of the BAC meetings and the desire to have a
timed agenda. The committee asked staff to agendize a discussion on modification of the meeting
frequency, duration, and start times. For this item, staff will present an overview of how other advisory
committees run their meetings regarding frequency, duration, and start times and present info on how
modifications can be made through the bylaws.
Staff Recommendation: No recommendation.
DISCUSSION ITEMS:
Agenda Item #5: Committee Items
Committee Items
o Adopt-a-Trails Subcommittee (10 min)
o Newcomers Subcommittee (10 min)
o Project Priority Subcommittee (25 min)
Agenda Item #6: Staff Items
o Project Updates (15 min)
o Bike Rodeo Call for Volunteers (5 min)
o Electric Bikes on Buses (15 min)
o Mandatory Bike Parking at Large Events (10 min)
Items for next meeting
Priority Listing of Bike Funding Projects
Expectations for Committee Review of Development Projects
The next meeting will be held: September 15, 2016
ATTACHMENTS:
1. Draft Minutes of the May 19, 2013 BAC meeting
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City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo
1 Minutes 2
3 Bicycle Advisory Committee 4
Council Hearing Room, City Hall, 990 Palm Street, San Luis 5
Obispo 6
Thursday, May 19, 2016 at 7:00 pm 7
8 9
10
MISSION: 11
The purpose of the Bicycle Advisory Committee (BAC) is to provide oversight and policy 12
direction on matters related to bicycle transportation in San Luis Obispo and its relationship to 13
bicycling outside the City. 14
15
ROLL CALL: 16
17
Chair Deragon called the meeting to order with reading of Mission Statement at 7:00 p.m. 18
19
Present: Committee Members Catherine Machado, Lea Brooks, Randol White, Howard Weisenthal, 20
Paula Huddleston, Vice-Chair Jim Woolf and Chair Peter Deragon 21
22
Absent: None 23
24
Staff Present: Transportation Manager Jake Hudson, Police Chief Deanna Cantrell, Police Captain 25
Keith Storton, and Police Sergeant John Villanti 26
27
Oath: Transportation Manager Jake Hudson swore in BAC member Randol White 28
29
PUBLIC COMMENT: 30
31
Myron Amerine, San Luis Obispo, Vice-President SLO County BAC, commented on the extremely 32
rough and less than adequate paving work recently completed by Caltrans on Hwy 1 between 33
Westmont and Foothill in the south bound direction. 34
35
Gary Havas, San Luis Obispo, commented that he was grateful that the Railroad Safety Trail and 36
Meadow Park pathway has received some attention. 37
38
MINUTES: March 17, 2016 39
40
Amendment: Page 2, lines 18 thru 20, revised to read: “…County BAC Vice-President Myron Amerine 41
and CM Weisenthal narrated a video presentation on presented an overview of various classifications of 42
local hazardous bicycle conditions and documented multiple City roadways in which they occur. 43
Presentations on other particular items to continue at future meetings such as storm water grates and 44
lack of enforcement for bicycles…” 45
46
Action: Lea Brooked moved to accept as amended. Vice Chair Jim Wolf seconded the 47
motion. The motion passed unanimously. 48
49
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PRESENTATION ITEMS: 1
2
#1 Active Transportation Manager Update Transportation Manager, Jake Hudson provided an 3
update on recruitment of the Active Transportation Manager. Adam Fukushima has accepted the 4
position and will begin on June 2nd. 5
6
Action: None taken 7
8
#2 “Meet and Greet” with Police Staff Police Chief Deanna Cantrell, Police Captain Keith Storton, and 9
Police Sergeant John Vilanti presented an overview of bicycle collision statistics, education activities, and 10
enforcement trends noting challenges with reduced motor officers. Discussion ensued among the 11
committee regarding potential reallocation of enforcement for bicycle related issues and support for 12
additional enforcement resources at the next budget cycle. 13
14
Action: None taken 15
16
#3 Volunteer Program for Reporting VC Violations Police Chief Deanna Cantrell commented that the 17
Police Department at this time does not have the resources to review videos and photos submitted by 18
the public to determine there if there is enough information to action against a possible offender. Police 19
Chief Deanna suggested that photos and videos could be submitted to Dave Albrect who may volunteer 20
to review the photos and videos and forward the ones that have enough requisite information for action 21
to the Police Department. 22
23
Action: None taken 24
25
#4 Hazardous Bicycle Conditions County BAC Vice-President Myron Amerine and CM Howard 26
Weisenthal presented an overview of various types and conditions of storm grates in bicycle lanes. 27
Myron Amerine also presented an overview of Federal and State standards on storm grate design 28
noting inadequacies in state standards related to minimum gaps. Discussion ensued among the 29
committee regarding prioritization methodologies and concerns about diverting money from other type of 30
bicycle projects. 31
32
Action A: CM Catherine Machado made a motion that the BAC request staff to bring back a 33
proposal for a local storm grate standard. Jim Wolf seconded the motion. The motion passed 34
unanimously. 35
36
Action B: CM Catherine Machado made a motion that the BAC establish a subcommittee of 37
CM Howard Wiesenthal and Myron Amerine compile a list and ranking system of storm grate 38
replacements and other safety issues. Part of the ranking system is if it’s in a bike lane. CM 39
Paula Huddleson seconded the motion. The motion passed unanimously. 40
41
#5 SLO County Bid & Breakfast Project CM Lea Brooks presented an overview of the La Lomita 42
Ranch project and Orcutt Road serving the project. Concern regarding potential conflicts between large 43
horse trailers and cyclists navigating the intersection of Orcutt & Tank Farm was discussed. 44
Transportation Manager Jake Hudson reviewed the transportation impact study conducted for the 45
project and its findings as well as the City official response to the County referral of the project. 46
47
Action: None taken 48
49
#6 2017 Bike Month Idea CM Lea Brooks presented a concept to close a road to auto traffic for a 50
bicycle event. Possible location discussed was Orcutt from Islay Park to Biddle Ranch Road. Discussion 51
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ensued regarding the benefits of the event and the potential resistance an event might have due to the 1
frequency of the road being closed for other events. 2
3
Transportation Manager Jake Hudson discussed two mechanisms for developing this event, 1. The 4
event was organized and sponsored by the City’s Parks & Rec Dept., however that mechanism would 5
have to undergo city review and compete for other priorities and 2. The event was sponsored by a 6
private entity that applies for a permit thru the City and County. 7
8
Discussion ensued regarding the subcommittee checking to see if there are entities that are interested in 9
sponsoring the event and to present the concept to the County BAC. 10
11
Action: None taken 12
13
ACTION ITEMS: 14
15
#7 Officer Elections Chair Peter Deregon opened the floor for nomination of the Chair and Vice Chair 16
positions. Discussion ensued regarding the requirements and responsibilities of the Chair and Vice Chair 17
positions. 18
19
Action A: Vice Chair Jim Wolf made a motion nominating Randol White for BAC Chair. CM Lea 20
Brooks seconded the nomination. The vote to elect Randol White as BAC Chair passed 21
unanimously. 22
23
Action B: CM Howard Wiesenthal made a motion nominating Paula Huddleson for BAC Vice 24
Chair. CM Catherine Machado seconded the nomination. The vote to elect Paula Huddleson as 25
BAC Vice Chair passed unanimously. 26
27
DISCUSSION ITEMS: 28
29
Committee Items 30
CM Lea Brooks presented the Adopt-a-Trails Sub-Committee Report discussing vegetation 31
maintenance issues along the class I paths particularly in the open space areas. Staff to discuss 32
internally and follow-up with the committee at the next meeting. 33
34
CM Lea Brooks presented the Newcomers Sub-Committee Report discussing SLOCOGs Residential 35
transportation trip reduction program. The Goal is to get transportation packets to new residents 36
educating and encouraging alternative transportation. 37
38
The committee had discussion regarding the length of the meetings and the desire to have a timed 39
agenda. The committee asked staff to agendize a discussion on modification of the meeting frequency, 40
duration, and start times. 41
42
CM Randol White brought to the attention of the BAC that the MTC recently voted to ban Ebikes from 43
the transit bike racks and was concerned that this item had not been before the BAC. 44
45
Staff Items 46
Transportation Manager presented an update on the RRST design progress. Noting that plans are at 47
50% complete and construction is still on schedule to begin construction in 2017 48
49
Transportation Manager presented an update on the Palm & Nipomo parking structure in regards to 50
parking on the exterior and interior of the garage. Noting that as study and design progress the BAC can 51
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agendize a review of those plans. Discussion ensued regarding various parking options with a 1
recommendation to consider full secured reservable bike parking. 2
3
Transportation Manager discussed the current practice in providing bike parking at large events. Vice 4
Chair Jim Wolf indicated that prior progress had been made in the area under past staff. Transportation 5
Manager will have the Active Transportation follow up on this after they begin on June 2nd. 6
7
Transportation Manager provided an update on the Broad St. Bike Blvd. The second meeting is 8
scheduled for June 9th at the County Library. The meeting will include an overview of prior work today, 9
staff’s initial concept based on feedback, and a design charrette with attendees. 10
11
Transportation Manager provided an update on the Avila Ranch & San Luis Ranch EIR’s currently in 12
development. It’s expected that those will be brought back to the BAC for review sometime between 13
September and November. 14
15
16
ADJOURNMENT 17
18
Meeting adjourned at 9:45 PM to the next regular meeting of July 21st, 2016. 19
20
Respectfully Submitted, 21
22
23
Jake Hudson 24
Transportation Manager 25
Updated 6/16/2009 1
BYLAWS
SAN LUIS OBISPO BICYCLE ADVISORY COMMITTEE
Amended by Resolution No. 10096 (2009 Series)
ARTICLE 1. PURPOSE
The purpose of the Bicycle Advisory Committee is to provide oversight and policy
direction on matters related to bicycle transportation in San Luis Obispo and its
relationship to bicycling outside the City.
ARTICLE 2. COMMITTEE MEMBERSHIP AND TERMS OF OFFICE
The Bicycle Advisory Committee shall have seven members appointed by the City
Council to staggered terms of four years. Members must be residents and registered
voters of the City. Committee members will serve at the pleasure of the City
Council. Any Committee member may be reappointed, provided no appointee
serves more than two consecutive terms (8 years). A member who has served eight
years can be reappointed after a one year absence from the Committee.
ARTICLE 3. OFFICERS
The officers will consist of a Chairperson and Vice-Chairperson who will be elected
annually at a regular Committee meeting in each calendar year. The Chairperson
will preside over all meetings of the Committee and perform such duties as directed
by the Committee. The Vice-Chairperson will serve in the absence or incapacity of
the Chairperson.
ARTICLE 4. MEETINGS
A. The Committee will hold a regular meeting at least quarterly. The meetings
are generally held the third Thursday of every other month (January, March,
May, July, September and November) at 7:00 p.m. in the Council Hearing
Room, City Hall. All meetings will be open to the public.
B. The Chairperson or any four members of the Committee may call a special
meeting, provided that a week's prior notice is given in writing to each
member.
C. A quorum will consist of a majority of established Committee members.
Updated 6/16/2009 2
D. All actions of the Committee will be decided by a majority vote or consensus
and will be directed through the Committee chair.
E. All members present must vote, except when abstaining due to a declared
conflict of interest. A failure or refusal to vote when present (except for a
declared conflict or interest) will be construed as an affirmative vote.
F. Any member with a declared conflict of interest will not vote or participate in
any discussion of any item or in any manner attempt to influence the decision
on that item.
ARTICLE 5. SUBCOMMITTEES
Subcommittees consisting of less than a quorum of the Committee can be appointed
as needed by the Chairperson.
ARTICLE 6. ADVISORY BODY POLICIES
The Committee adopts and incorporates by reference all policies as stated in the City
of San Luis Obispo Advisory Body Handbook, that are not in conflict with these
bylaws.