HomeMy WebLinkAbout06-14-2016 MinutesCouncil Minutes
Tuesday, June 14, 2016
Regular Meeting of the City Council
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, June 14,
2016 at 4:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California,
by Mayor Marx.
ROLL CALL
Council Members
Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor
Dan Carpenter, and Mayor Jan Marx.
Council Members
Absent: None
City Staff
Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson,
Assistant City Manager; and John Paul Maier, Assistant City Clerk; were present
at Roll Call. Other staff members presented reports or responded to questions as
indicated in the minutes.
BUSINESS ITEMS
1. 2016-17 WATER ENTERPRISE FUND REVIEW
Water Division Manager Floyd and Utilities Deputy Director Hix presented the staff report
and outlined the recommendations, as amended via an agenda correspondence. Brief
Council questions followed.
Public Comments:
Donald Hedrick, San Luis Obispo, voiced objections to the adding fluoride to drinking
water.
---End of Public Comments---
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER CHRISTIANSON AND CARRIED 5-0 to:
1. Review and accept the Fiscal Year 2016-17 Water Enterprise Fund report; and
2. Conceptually approve the Fiscal Year 2016-17 Water Enterprise Fund budget, as
amended (remove the extraneous line on page 23, Table entitled "Changes in Financial
Position — Water Fund'), with final action with the adoption of the 2016-17 Financial
Plan Supplement; and
3. Approve the transfer of revenue collected for new development meters to the
expenditure account for applicable meter purchases on a quarterly basis.
2. FISCAL YEAR 2016-17 SEWER ENTERPRISE FUND REVIEW
Utilities Deputy Director Hix provided an update on the Water Resource Recovery Facility
Project. Brief Council questions followed.
Public Comments:
Donald Hedrick, San Luis Obispo, spoke about sewage and the drought.
---End of Public Comments ---
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER RIVOIRE AND CARRIED 5-0 to
1. Review and accept the Fiscal Year 2016-17 Sewer Enterprise Fund financials; and
2. Conceptually approve the Fiscal Year 2016-17 Sewer Enterprise Fund budget, with final
action with the adoption of the Fiscal Year 2016-17 Financial Plan Supplement.
3. 2016-17 TRANSIT ENTERPRISE FUND REVIEW
Transit Manager Anguiano and Administrative Analyst Betz provided the staff report and
recommendations, as amended.
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER CHRISTIANSON AND CARRIED 5-0 to:
1. Review and accept the Fiscal Year (FY) 2016-17 Transit Enterprise Fund Report; and
2. Conceptually approve the FY 2016-17 Transit Enterprise Fund budget, with the
adoption of the 2015-17 Financial Plan Supplement; and
3. Approve a four-year contract, with First Transit, Inc. to operate and maintain the City's
Transit system, as amended (correct discrepancy in Section 23 "Changes" per staff
recommendation outlined in Agenda Correspondence dated June 14, 2016) and
authorize the Mayor to execute the same; and
San Luis Obispo City Council Minutes of June 14, 2016 Page 2
4. Authorize the City Manager, or the City Manager's designee, to execute a one-year
agreement extension as amended with Cal Poly for continuation of the Subsidy
Agreement for Free Fare ridership on SLO Transit; and
5. As part of Short Range Transit Plan consideration (August, 2016), bring forward final
recommendations for service changes and capital improvement investments; and
6. Approve the appropriation of grant money, in the amount of $186, 636, for the upgrade
of the SLO Transit Automatic Vehicle Location system.
4. FISCAL YEAR 2016-17 PARKING ENTERPRISE FUND REVIEW
Administrative Analyst Betz and Parking Services Supervisor Fuchs provided the staff
report and summarized the recommendations, as amended. Deputy Director Bochum
responded to brief Council questions.
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY VICE
MAYOR CARPENTER, CARRIED 5-0 to:
1. Review and discuss the Fiscal Year (FY) 2016-17 Parking Fund Review; and
2. Conceptually approve the FY 2016-17 Parking Enterprise Fund Budget, with final
actions with the adoption of the FY 2016-17 Financial Plan Supplement, as amended
(amendments to the financial position table); and to direct staff to allocate $100, 000 to
the 2016-17 land use parking demand model; and
3. Adopt Resolution 10720 (2016 Series) entitled "A Resolution of the City Council of the
City of San Luis Obispo, California approving an increase in Parking Citation Fines."
5. 2014-15 CENTRAL SERVICE COST ALLOCATION PLANS AND COST OF
SERVICE FEE STUDY
Assistant City Manager/Interim Finance Director Johnson presented the staff report and
recommendations.
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER CHRISTIANSON, CARRIED 5-0 to:
Simultaneous with the adoption of the 2015-17 Financial Plan:
1. Approve the 2014-15 Central Service Cost Allocation Plans dated May 2016; and
2. Approve the Cost of Service Study completed in December 2014 and updated in May
2016.
Mayor Marx called for a recess at 5: 36 p. m. Mayor Marx called the meeting back to order at
6:00 p.m. All Council Members were present.
San Luis Obispo City Council Minutes of June 14, 2016 Page 3
PLEDGE OF ALLEGIANCE
Council Member Christianson led the Pledge of Allegiance.
INTRODUCTIONS
6. CHRIS MILLER, MANAGING DIRECTOR OF THE PERFORMING ARTS
CENTER SAN LUIS OBISPO (PAC)
City Manager Lichtig introduced Chris Miller, Managing Director of the Performing Arts
Center San Luis Obispo (PAC), who summarized key goals and objectives for his first six
months with the PAC.
APPOINTMENTS
7. SHORT-TERM APPOINTMENT TO THE HUMAN RELATIONS COMMISSION
(HRC)
Interim City Clerk Lee Price provided a brief report.
ACTION: MOTION BY MAYOR MARX, SECOND BY COUNCIL MEMBER
ASHBAUGH, CARRIED 5-0 to:
1. Approve a leave of absence for HRC Commissioner Maria Troy; and
2. Appoint Nancy Welts to the HRC for a short-term appointment of up to six (6) months
effectively immediately.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Jessica Darin, new Chief of Staff Cal Poly SLO, introduced herself.
Mila Vujovich-LaBarre, San Luis Obispo, announced her intention to run for City Council.
David Brodie, San Luis Obispo, urged the Council to consider the impacts of climate change and
to preserve trees.
Donald Hedrick, San Luis Obispo, shared concerns about the national electoral vote counting
process.
Bob Kerwin, Arroyo Grande resident and Chair of the San Luis Obispo Chapter of SCORE,
expressed appreciation to the Council for financial support and explained that the non-profit is
stepping up efforts to support local businesses.
Kevin Akiva Werbalowsky, San Luis Obispo, shared his personal story about being evicted.
San Luis Obispo City Council Minutes of June 14, 2016 Page 4
CONSENT AGENDA
Items 12, 14 and 16 were pulled by members of the public for comments, as follows:
James Papp, Cultural Heritage Committee Member, spoke in favor of the approval of Item 16 and
mentioned that the Committee is also looking at the historic nature of that particular area of San
Luis Obispo.
David Brodie, San Luis Obispo, read a statement written and submitted by San Luis Obispo
resident Allan Cooper regarding Item 12 (on file as agenda correspondence).
Lydia Mourenza, San Luis Obispo, spoke regarding Item 14 and asked the Council to adopt a
procedure for using consultants on a rotational basis, particularly in the Community Development
Department.
---End of Public Comments ---
ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY
COUNCILMEMBER RIVOIRE, CARRIED 5-0 TO APPROVE THE CONSENT CALENDAR
AS FOLLOWS:
8. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
CARRIED 5-0 to waive reading of all resolutions and ordinaces as appropriate.
9. MINUTES OF APRIL 5, 2016
CARRIED 5-0 to approve the Minutes of the City Council meeting of April 5, 2016.
10. ADDITION OF THE CONTRIBUTING HISTORIC PROPERTY LOCATED AT 1214
MILL STREET TO THE MASTER LIST OF HISTORIC RESOURCES AS "THE
THERESA TORRES TRUE HOUSE"
CARRIED 5-0 to adopt Resolution No. 10721 (2016 Series), entitled "A Resolution of the
City Council of the City of San Luis Obispo, California, adding the property located at 1214
Mill Street to the Master List of Historic Resources, HIST -2842-2019."
11. RESOLUTION AUTHORIZING THE COUNTY'S COLLECTION OF FIRE AND
LIFE SAFETY INSPECTION FEES
CARRIED 5-0 to adopt Resolution 10722 (2016 Series) entitled "A Resolution of the City
Council of the City of San Luis Obispo, California authorizing the San Luis Obispo County
Auditor to collect fees for 2016-17 Fire and Life Safety Inspections of multi -dwelling
properties containing three or more dwelling units on the secured property tax roll pursuant to
California Government Code Section 54988."
San Luis Obispo City Council Minutes of June 14, 2016 Page 5
12. REVIEW AND ACCEPTANCE OF THE 2015 GENERAL PLAN ANNUAL REPORT
LENP-3108-2016
CARRIED 5-0 to accept the 2015 General Plan Annual Report.
13. SINSHEIMER PARK PLAYGROUND: SPECIFICATION NO. 90650
CARRIED 5-0 to:
1. Approve plans and specifications for the Sinsheimer Park Playground Project (Project),
Specification No. 90650; and
2. Authorize staff to advertise for construction bids and authorize the City Manager to
award a contract if the lowest responsible bid is less than the Engineer's Estimate of
$529,700; and
Authorize the transfer of funds from the following accounts to the project's construction
phase account:
a. $184,923 from the Play Equipment Replacement Master Account (91103)
b. $322,023 from the Playground Equipment 13-14 Account (91246)
c. $161,672 from the Santa Rosa Skate Park Account (90752)
d. $62,889 from the Completed Projects General Fund Account
4. Approve a California Multiple Award Schedule (CMAS) agreement purchase with
Miracle Recreation Equipment Company in an amount not -to -exceed $165,000 for the
purchase of play equipment for the Sinsheimer Park Playground project and authorize
the Finance Director to execute a purchase order following the bid opening; and
5. Approve a purchase with Columbia Cascade Company in an amount not to exceed
$25,000 for the purchase of two embankment slides.
14. REQUEST FOR QUALIFICATIONS - LAND SURVEYING, ARCHITECTURE,
CIVIL ENGINEERING, AND PROPERTY ACQUISITION
CARRIED 5-0 to:
1. Approve the Request for Qualifications (RFQ) to provide:
a. Land Surveying Services, Specification No. 50410.2016.LS
b. Architecture Design Services, Specification No. 50410.2016.AD
c. Civil Engineering Services, Specification No. 50410.2016.CE
d. Property Acquisition Services, Specification No. 50410.2016.ROW; and
2. Authorize the City Manager to execute agreements with selected consulting firms; and
3. Authorize the Finance and Informaiton Technology Director to execute and amend
Purchase Orders for individual consultant services contracts in an amount not -to -exceed
the authorized project budget.
San Luis Obispo City Council Minutes of June 14, 2016 Page 6
15. APPROVAL OF THE FINAL MAP FOR TRACT 2784 625 TORO STREET
QTR 176-051
CARRIED 5-0 to adopt Resolution No. 10723 (2016 Series) entitled "A Resolution of the
City Council of the City of San Luis Obispo, California, approving the Final Map for Tract
2784 (625 Toro Street, TR 176-05)," and authorized the Mayor to execute a Subdivision
Agreement.
16. ADDITION OF THE PROPERTY AT 535 HIGUERA TO THE MASTER LIST OF
HISTORIC RESOURCES AS "THE ROBERT POLLARD HOUSE"
CARRIED 5-0 to adopt Resolution No. 10724 (2016 Series) entitled "A Resolution of the
City Council of the City of San Luis Obispo, California , adding the property at 535 Higuera
Street to the Master List of Historic Resources as "The Robert Pollard House" (HIST -2793-
2016)."
17. MICROSOFT OFFICE 365 UPGRADE
CARRIED 5-0 to:
Approve a purchase order for the purchase of Microsoft Office 365 Government Plan
subscription licenses from Dell Computer Corporation in an amount not to exceed
$140,500 per year for the next three years; and
2. Authorize waiver of formal bids to cooperatively purchase Microsoft Office 365
licensing using the County of Riverside's Microsoft Enterprise Agreement #01 E73134
as allowed under 3.24.060 E. of the City of San Luis Obispo Muncipal Code; and
3. Authorize the Finance and Information Technology Director to approve future
purchase orders for years two and three; and
4. Approve a contact in the amount of $45,000 to Planet Technologies for the migration
of City email to the Microsoft Government Cloud using GSA Contract # GS -35F -
0360J.
18. CONTROL SYSTEMS FLEET EXPANSION SPECIFICATION NO. 91458
CARRIED 5-0 to:
1. Authorize the Finance and Information Technology Director to expand the City Fleet
by two vehicles; and
2. Authroize the Finance and Information Technology Director to execute a purchase order
to Toyota of San Luis Obispo in the amount of $67,178.06 for the purchase of two 2016
Toyota Crew Cab 4 x 4 pickups.
San Luis Obispo City Council Minutes of June 14, 2016 Page 7
19. URBAN FOREST CONTRACT SERVICES
CARRIED 5:0 to:
1. Approve Request for Proposal for "Urban Forestry Contract Services;" and
2. Authroize staff to advertise for proposals; and
Authorize the City Manager to execute agreements with the selected contractor in an
amount not -to -exceed the authorized budget.
20. REQUEST FOR CONTINUED USE OF ON-CALL LIST FOR LEGAL SERVICES
CARRIED 5-0 to:
Authorize the City Attorney's continued use of the current on-call list for contract legal
support; and
2. Authorize the City Attorney to review and accept cost of living increase proposals from
firms and attorneys on the current on-call list for contract legal support.
PUBLIC HEARINGS
21. ADOPTION OF THE 2015 URBAN WATER MANAGEMENT PLAN UWMP AND
AMENDMENTS TO THE GENERAL PLAN WATER AND WASTEWATER
MANAGEMENT ELEMENT
Utilities Director Mattingly, Utilities Project Manager Metz and Utilities Services
Technician Boerman provided an indepth staff report. Council questions to staff followed.
Public Comments:
Dia Hurd, San Luis Obispo, read a written statement from San Luis Obispo resident Bob
Shanbrom criticizing the Urban Water Management Plan (UWMP) and urging a building
moratorium (on file as Agenda Correspondence).
Bob Lucas, San Luis Obispo, read a prepared statement encouraging the Council to consider
climate change on the City's water resources (on file as Agenda Correspondence).
Steve Barasch read a prepared statement sharing concerns regarding water resources (on file
as Agenda Correspondence).
Mila Vuyovich-LaBarre, San Luis Obispo said that the UWMP fails to take climate change
into account and called for an immediate cessation of water connections.
Paul Rhys, San Luis Obispo, expressed concern about the drought and urged conservation.
San Luis Obispo City Council Minutes of June 14, 2016 Page 8
Cheryl McLean, San Luis Obispo, provided reactions to the staff presentation and urged the
Council to not wait to implement measures to reduce water use.
---End of Public Comments ---
Staff responded to Council questions.
Council Member Ashbaugh proposed some changes to "Table 1. Water Shortage Response
Stages" (page 590 of the agenda packet), specifically in the Severe and Extreme stages.
Discussion ensued.
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY MAYOR
MARX, CARRIED 5-0 to approve amendments to "Water Shortage Response Stages", as
outlined in Table 1 of the Staff Report (Stage Severe: Strike: "Additional outdoor irrigation
restrictions may be added (such as no spray irrigation)." Add:"Water Offset Program for new
connections may be increased. Outdoor irrigations may be prohibited or further restricted for
all uses. Stage Extreme to include the same language.)
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL
MEMBER RIVOIRE, CARRIED 5-0 to:
Adop Resolution No. 10725 (2016 Series) entitled "A Resolution of the City Council of
the City of San Luis Obispo, California approving amendments to the Water and
Wastewater Management Element of the General Plan (GENP-3215-2016)"; and
2. Adopt Resolution No. 10726 (2016 Series) entitled "A Resolution of the City Council
of the City of San Luis Obispo, California approving the 2015 Update to San Luis
Obispo's Urban Water Management Plan," and authorizing staff to make any necessary
changes to make the UWMP internally consistent with changes to Table 1.
Mayor Marx called for a recess at 8:12 p.m. Mayor Marx called the meeting bck to order at
8:21 p. m.
BUSINESS ITEMS
22. ADOPTION OF 2016-2017 GANN LIMIT AND 2015-17 FINANCIAL PLAN
SUPPLEMENTAL BUDGET
City Manager Lichtig presented the Budget Message and expressed appreciation to staff.
Assistant City Manager Johnson, Parks and Recreation Director Stanwyk and Budget
Manager Bradford provided details. Council questions followed.
Public Comments:
The following San Luis Obispo residents urged the Council to consider allocating funds for a
park in the anholm/Cerro San Luis (North Broad) area of town: Cheryl McLean, Dia Hurd,
Bob Mourenza, Richard Schmidt, Mike Clark and Mila Vuyovich LaBarre.
San Luis Obispo City Council Minutes of June 14, 2016 Page 9
Mila Vuyovich-LaBarge also urged Council to look al low-cost bus slop benches; consider
improvements to the south on/off ramp at Los Osos Valley Road to replicate the northbound
interchange; and to expedite Laguna Lake dredging and to transfer the dredge to Sunny Acres.
Alec Flatos, Firefighter/Paramedic, speaking on behalf of San Luis Obispo City Firefighters
Local 3523 President Pro Tem Matthew Polkow, submitted agenda correspondence
addressing concerns regarding the Significant Operating Program Change proposed regarding
Fire Department staffing.
Steve Barasch, San Luis Obispo, submitted a compilation of miscellaneous budget records
regarding the City's invcstments and Measurc Y projccts and expresscd concerns.
Carolyn Smith, San Luis Obispo, voiced objections to the purchase of new software, argued
that there are other more important priorities and asked the Council to ask their constituents
how they want the City's money spent.
David Brodie, San Luis Obispo, urged the Council to allocate funds carefully.
Sandra Rowley, Residents for Quality Neighborhoods (RQN), expressed appreciation for
recent sidewalk and street repairs and encouraged traffic calming in the Kentucky and Taft
area to improve safety.
Camille Small, San Luis Obispo, read a prepared statement submitted by resident Allan
Cooper objecting to the acquisition of the Enterprise Resource Planning system.
Don Hendrick, San Luis Obispo, spoke off topic.
Charlene Rosales, Chamber of Commerce, spoke in support of the staff recommendations.
Leslie Halls, San Luis Obispo, expressed objections to the Significant Operating Program
Changes and the funding for a new park. She urged the Council to spend the City's tax
revenues on what had been agreed upon, including paying down debts to CalPERS and for
bonds. Brett Strickland of San Luis Obispo agreed and added that if there is left over money
(from Measure Y funds) than perhaps the tax is not necessary.
Russell Brown, San Luis Obispo, urged the Council to seek more citizen input in the
supplemental budget process.
Paul Rys, San Luis Obispo, shared concern about the unfunded pension liability and suggested
the Council have a discussion about it. He also mentioned other important community needs,
including multi -modal transportation and safety improvements and water resource -related
measures.
---End of Public Comments ---
Staff responded to comments raised during Public Comment and to questions from the
Council.
San Luis Obispo City Council Minutes of June 14, 2016 Page 10
Mayor Marx suggested the Council consider establishing a set aside for a park acquisition in
the North Broad area of the City by allocating $900,000. Council discussion ensued. Council
Members Christianson and Rivoire voiced objections urging the Council to defer the proposal
to the goal setting process to allow for more community engagement.
ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND MAYOR MARX
BY CARRIED 3-2 (CHRISTIANSON AND RIVOIRE VOTING NO) to:
1. Adopt Resolution No. 10727 (2016 Series) entitled "A Resolution of the City Council
of the City of San Luis Obispo, California adopting the Appropriations Limit for 2016-
17," in compliance with Article XIII B of the State Constitution, Gann Spending
Limitation Initiative"; and
2. Receive the 2015-17 Financial Plan Supplemental Budget Report, including Major City
Goals and Other Important Objectives progress report and the Five Year Forecast
update; and
3. Adopt Resolution No. 10728 (2016 Series) entitled "A Resolution of the City Council
of the City of San Luis Obispo, California approving the 2015-17 Financial Plan
Supplement, adopting the 2016-17 Budget, and amending the Fund Balance and
Reserve Policy," as amended (shift $900, 000 from the proposed General Fund CIP
Infrastructure Designation to the Parkland Development Fund for acquisition of
parkland in the Broad Street area near Highway 101 and Foothill Boulevard) and
authorizing Staff to make any other changes necessary to reflect Council direction.
LIAISON REPORTS
None.
COUNCIL COMMUNICATIONS
Council Members Ashbaugh, Christianson and Rivoire; and Mayor Marx provided travel
disclosures.
ADJOURNMENT
The meeting was adjourned at 11:05 p.m. The next Regular City Council Meeting is scheduled
for Tuesday, June 21, 2016 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis
Obispo, California.
G�
Carrie Gallagher
City Clerk
APPROVED BY COUNCIL: 08/16/2016
San Luis Obispo City Council Minutes of June 14, 2016 Page 11