HomeMy WebLinkAbout07-12-2016 MinutesCouncil Minutes
City Hall, 990 Palm Street, San Luis Obispo
Tuesday, July 12, 2016
Regular Meeting of the City Council
CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, July 12,
2016 at 6:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo,
California, by Mayor Marx.
ROLL CALL
Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan
Carpenter, and Mayor Jan Marx.
Absent: None
Staff: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson,
Assistant City Manager; and Lee Price, Interim City Clerk; were present at Roll Call.
Other staff members presented reports or responded to questions as indicated in the
minutes.
PLEDGE OF ALLEGIANCE
Council Member Dan Rivoire led the Pledge of Allegiance.
1. PRESENTATION BY CHIEF CANTRELL, REGARDING THE POLICE
DEPARTMENT UPDATE
Police Chief Deanna Cantrell and Police Captain Keith Storton provided the update and
responded to questions.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Russ Brown, San Luis Obispo, asked the Council to delay a public hearing on the Mission Plaza
Plan to allow more citizen input on the Downtown Concept Plan.
Donald Hedrick, San Luis Obispo, spoke regarding national political events.
Mary Lou Johnson, San Luis Obispo, expressed appreciation for the City's Neighborhood
Matching Grant Program and provided an update on a vegetation clean-up project beginning in
her neighborhood.
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San Luis Obispo residents Cheryl McLean and Mila Vujovich-LaBarre expressed concerned
regarding development plans for 71 Palomar and urged the Council to engage an independent
arborist and other environmental consultants to study impacts to trees, traffic, parking and
neighborhood compatibility.
---End of Public Comments ---
In response to public comment, Community Development Director Codron explained the process
for review of the Downtown Concept Plan and the Mission Plaza Master Plan, that will include a
joint meeting of the City Council and the Planning Commission as well as the typical advisory
body review process with public outreach before coming back to the Council, as previously
approved. City Manager Lichtig assured the Council that this information would be shared with
Mr. Brown and other interested parties.
Community Development Director Codron provided an update on the review process for the
development proposal at 71 Palomar development and indicated he would provide the Council
with a memorandum outlining the timeline.
CONSENT AGENDA
Public Comments:
Lydia and Bob Mourenza, and Donald Hedrick of San Luis Obispo pulled Item 4 to voice
objections to incentives recommended for an affordable housing project at 774 Caudill Street.
The following individuals spoke on Item 5 to express support for Human Relations Commission
Grants -in -Aid funding recommendations:
Sister Theresa Harpin and Donna Wilson (Restorative Partners, Inc.)
Carl Hansen (Food Bank Coalition of San Luis Obispo County)
Sonya Laputz (Alzheimer's Association)
Sylvia Grayham (Alliance for Pharmaceutical Access)
Grace McIntosh (Community Action Partnership San Luis Obispo County)
Kay Gore (SLO Syringe Exchange Program)
Dr. Consuelo Meux (SLO NOOR Foundation)
Julianne McAdams (Senior Nutrition Program of San Luis Obispo County)
Donald Hedrick, San Luis Obispo
The following individuals spoke on Item 5 to ask the Council to reconsider the recommendation
and approve their funding requests.
Marie Brinkmeyer and Thomas Clough (Senior Volunteer Services: Central Coast
Community Volunteer Program)
Susan Graves (CASA of San Luis Obispo County)
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The following individuals pulled Item 6 to express support for Tourism Business District and
Promotional Coordinating Committee Grants -in -Aid funding recommendations:
Angela Tahti (Arts Obispo)
Stacy Hunt and Michael Jencks Central Coast Ecologistics, Inc.
Chris Miller (Performing Arts Center, San Luis Obispo)
Brian Alhadeff (Opera San Luis Obispo)
Roxanne Carr (Friends of Cuesta Performing Arts Center)
Denise Leader Stoeber (Cal Poly Arts and San Luis Obispo County Library Foundation)
Tom Mitchell (San Luis Obispo Railroad Museum)
Erin McCall (Canzona Women's Ensemble)
Jennifer Disunto (Downtown Association)
Robert Knowles (Central Coast Shakespeare Festival)
Members of TBID and the PCC Matt Wilkins, Stephanie Robertson and Sasha Palazzo
Donald Hedrick, San Luis Obispo
Mila Vujovich-LaBarre pulled Items 8 and 11 to address the conditions at the Highway 101 and
Los Osos Valley Road interchange and the intersection of Highway 101 and Prado Road.
End of Public Comments ---
In response to public comment, Community Development Director Codron provided
clarifications about the affordable housing project proposed for 774 Caudill and explained that
the Project Study Report for the Prado Road interchange will include a formal review and
evaluation process.
ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL
MEMBER ASHBAUGH, CARRIED 5-0, to approve the consent Calendar Items 2 thru 13.
2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
CARRIED 5-0 to waive reading of all resolutions and ordinances as appropriate.
3. MINUTES OF APRIL 19 AND MAY 3, 2016
CARRIED 5-0 to approve the minutes of the City Council meetings of April 19 and May 3,
2016.
4. RE UEST FOR ALTERNATIVE INCENTIVES TO PROVIDE FOR
AFFORDABLE HOUSING THAT INCLUDE A DENSITY BONUS OF 48 PERCENT
AND A REDUCTION IN SITE DEVELOPMENT STANDARDS FOR THE
MAXIMUM BUILDING HEIGHT TO EXTEND UP TO 47.5 FEET WHERE 40
FEET IS PERMITTED FOR 774 CAUDILL STREET (CITY_ FILE NO. AFFH-3142-
2016)
CARRIED 5-0 to adopt a Resolution No. 10734 (2016 Series) entitled "A Resolution of the
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City Council of the City of San Luis Obispo, California, approving the alternative incentives
to provide for affordable housing that include a density bonus of 48 percent and a reduction
in site development standards for the maximum building height to extend to 47.5 feet where
40 feet is normally permitted, with a categorical exemption form environmental review
pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines
as presented in the City Council agenda report and attachments dated July 12, 2016 (744
Caudill AFFH-3142-2016)."
5. CONSIDERATION OF 2016-17 HUMAN RELATIONS COMMISSION (IIRC)
GRANTS-IN-AID (GIA) FUNDING RECOMMENDATIONS
CARRIED 5-0 to:
1. As recommended by the Human Relations Commission, approve the 2016-17 Grants -in -
Aid funding allocations in the amount of $138,500; and
2. Authorize the Community Development Director to execute agreements with each grant
recipient.
6. 2016-17 COMMUNITY PROMOTIONS PROGRAM — TOURISM BUSINESS
IMPROVEMENT DISTRICT (TBID) AND PROMOTIONAL COORDINATING
COMMITTEE ,PCC)
CARRIED 5-0 to:
As recommended by the Tourism Business Improvement District (TBID) Board and the
Promotional Coordinating Committee (PCC):
Authorize the City Manager to enter into various contracts and program expenditures for
the Tourism Business Improvement District (TBID) not to exceed the 2016-17 program
budget of $1,434,000 based on the recommendations by the TBID Board; and
2. As recommended by the Tourism Business Improvement District (TBID) Board, approve
the first two-year extension of the contract with Barnett Cox and Associates (BCA) and
Matchfire (as successor in interest of Studio Good) for marketing services in the amount of
$814,500; and
3. Authorize the City Manager to enter into various contracts and program expenditures for
Community Promotions not to exceed the 2016-17 program budget of $403,609 based on
the recommendations by the Promotional Coordinating Committee (PCC); and
a. This includes the 2016-17 Grants -in -Aid (GIA) allocations in the amount of
$100,000 and authorization to execute individual agreements with each grant
recipient.
b. This includes the first one-year term renewal of the contract with FreshBuzz for
promotional services in the amount of $30,000.
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4. Authorize the City Manager to enter into contracts utilizing the TBID Fund carryover and
un -appropriated fund balance from the 2015-16 fiscal year for tourism marketing
expenditures in 2016-17 based on the recommendations by the TBID Board; and
5. Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of
$100,000 for tourism marketing expenditures in 2016-17 based on the recommendations by
the TBID Board.
7. 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
APPLICATION
CARRIED 5-0 to:
Authorize staff to submit an application for a 2016 Edward Byrne Memorial Justice
Assistance Grant in the amount of $13,873.
2. If the grant is awarded, authorize the City Manager to execute necessary grant documents
and direct the appropriation of monies into the accounts required to administer the grant.
8. LOS OSOS VALLEY ROADIUS 101 INTERCHANGE IMPROVEMENT PROJECT
LANDSCAPE ANIS MITIGATION SPECIFICATION NO. 91435 - COOPERATIVE
AGREEMENT WITH CALTRANS
CARRIED 5-0 to approve a Cooperative Agreement with the State of California Department
of Transportation (Caltrans) to allow for the construction and maintenance of the Los Osos
Valley Road/US 101 Interchange Improvements Project - Landscape, Irrigation, Environmental
Mitigation, and Erosion Control Design, Specification No. 91435.
9. JENNIFER STREET SEWER LINE REPLACEMENT, SPECIFICATION NO. 91185
CARRIED 5-0 to:
Approve plans and specifications for the Jennifer Street Sewer Line Replacement,
Specification No. 91185 and authorize staff to advertise for bids; and
2. Authorize the City Manager to award the contract if the lowest responsible bid is within
the Engineer's estimate of $802,000.
10. RAILROAD TRAIL MAINTENANCE 2016
CARRIED 5-0 to:
1. Approve plans and specifications for the Railroad Trail Maintenance project, Specification
No. 91422; and
2. Authorize staff to formally advertise for bids; and
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3. Authorize the City Manager to award the construction contract if the lowest bid is less than
the Engineer's Estimate of $90,000.
11. CALTRANS COOPERATIVE AGREEMENT: PRADO & HWY 101
CARRIED 5-0 to:
Approve a cooperative agreement with CalTrans for the proccssing of a Projcct Study
Report (PSR) for improvements to the Prado Road/ US 101 interchange; and
Z. Authorize the City Manager to execute the agreement pending deposit of sufficient funds
from the San Luis Ranch to reimburse PSR activities and Caltrans review; and
3. Appropriate $25,000 from the Transportation Impact Fee Account (Fund 405) to fund
City related work on the Project Study Report.
12. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMPS 2016
PROJECT, SPECIFICATION 91445
CARRIED 5-0 to:
Award a contract to Victor Concrete, Inc. in the amount of $204,800 for the CDBG Curb
Ramps 2016 project, Specification No. 91445; and
2. Approve a transfer of $133,000 from the design phase of the Street Reconstruction and
Resurfacing Master Account to the projects construction phase.
13. RESOLUTION AUTHORIZING THE COUNTY'S COLLECTION OF FIRE AND
LIFE SAFETY INSPECTION FEES FOR 2015-16 ON THE SECURED PROPERTY
TAX ROLL FOR 2016-17
CARRIED 5-0 to adopt Resolution No. 10735 (2016 Series) entitled "A Resolution of the
City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo
County Auditor to collect fees for 2015-16 Fire and Life Safety Inspections of multi
dwelling properties containing three or more dwelling units on the secured property tax roll
for fiscal year 2016-17 pursuant to California Government Code Section 54988, et seq."
LIAISON REPORTS
Council Member Ashbaugh mentioned he had distributed his Liaison Report earlier and added
that he attended the workshop on the Downtown Concept Plan. In response to his question
regarding the resignation of Ken Schwartz from the Creative Vision Team, City Manager Katie
Lichtig provided an update on the process for filling the unscheduled vacancy.
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COUNCIL COMMUNICATIONS
None.
PUBLIC COMMENT ON CLOSED SESSION ITEM
Mayor Marx called for public comment. There was no one present to speak on Closed Session
items. Closed Session convened at 8:20 P.M.
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
Agency Negotiators: Monica Irons, Katie Lichtig, Derek Johnson, Greg
Zocher, J. Christine Dietrick, Jon Ansolabehere,
Garret Olson, Rick Bolanos
Represented Employee Organizations: San Luis Obispo City Employee's Association
(SLOCEA)
San Luis Obispo Police Officer's Association
(POA)
San Luis Obispo Police Staff Officer's Association
(SLOPSOA)
International Association of Firefighters Local 3523
Unrepresented Employees: Unrepresented Management Employees
Unrepresented Confidential Employees
B. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code § 54956.9:
No. of potential cases: One.
A point has been reached where, in the opinion of the legislative body of the local agency on
the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency. These facts and circumstances that
might result in litigation, but which the local agency believes are not yet known to a potential
plaintiff or plaintiffs. (Government Code § 54956.9 (e)(1))
C. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code § 54956.9;
Name of case: San Luis Obispo Police Officers Association v. City of San Luis Obispo; State of
California Public Employment Relations Board Case No. LA -CE -729-M
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CITY ATTORNEY REPORT ON CLOSED SESSION
The City Attorney reported that there were no reportable actions taken on any of the three items.
ADJOURNMENT
The meeting was adjourned at 9:07 p.m. The Council adjourned to a Special Meeting to be held
on Thursday, July 14, 2016 at 4:00 p.m. in the Council Hearing Room, located at 990 Palm
Street, San Luis Obispo, California, for the purposes of conducting a closcd scssion rclatcd to
confidential personnel matters.
The next Regular City Council meeting is scheduled for July 19, 2016 at 6:00 p.m., in the
Council Chamber, respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo,
California.
Lee Price, MMC
Interim City Clerk
APPROVED BY COUNCIL: 09/06/2016
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