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HomeMy WebLinkAbout08-08-2016 JHC Minutes Minutes JACK HOUSE COMMITTEE Wednesday, August 08, 2016 Regular Meeting of the Jack House Committee CALL TO ORDER A Regular Meeting of the Jack House Committee was called to order on Wednesday, August 08, 2016 at 5:30 p.m. in the Large Conference Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Vice Chair Toni Kincaid. ROLL CALL Present: Committee Members: Bryant Mills; Chuck Crotser; Eva Ulz; Susan Updegrove; Bob Gordon; Exofficio Committee Member James Papp; and Vice Chair Toni Kincaid Absent: Chair Kathi Settle Staff: Parks and Recreation Supervisor Dave Setterlund PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None CONSENT AGENDA CONSIDERATION OF MINUTES 1. Consideration of Minutes (Crotser/Updegrove) – 5 minutes MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER UPDEGROVE, CARRIED 6-0 to approve the minutes of the Jack House Committee for the meeting of 06/08/2016. Amendments: Pg. 1-4: under 10A need to spell Lesley Santos Dierks name correctly and insert “of” after Lesly’s name Pg. 1-1: Capitalize History Center CONSENT AGENDA CONSIDERATION OF FINANCIAL REPORTS 2. Consideration of Financial Reports (Settle/Kincaid) – 5 minutes DRAFT Minutes – Advisory Body Name Meeting of Month XX, 201X Page 2 MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER CROTSER, CARRIED 6-0 to revisit amended Financial Reports of the Jack House Committee at the meeting on 09/14/2016. PUBLIC HEARINGS BUSINESS ITEM 3. Consideration of Interior Decorative Plan as Provided by Suzanne Watkins (Settle/Kincaid) – 15 minutes Vice Chair Kincaid: Stated that she had not received any information from Suzanne Watkins regarding the decorative plan. Vice Chair Kincaid: Will report on Interior Decorative Plan when she learns more. Public Comments: None 4. Update of the Jack House Strategic Planning Meeting on June 3, 2016 (Ulz) – 15 minutes Member Ulz: Suggested that the committee reconvene to discuss progress. Member Papp: Requested that notes from strategic plan meeting be forwarded to rest of committee. Member Papp: Expressed that the committee should consider sharing the information to non-invited interested persons. Committee Members were in agreement that all interested parties should be clued in to strategic plan. Member Crotser: Offered to forward the Strategic Planning Meeting notes to members of the Jack House Committee. Public Comments: None 5. Discussion of Building Stage Shed (Kincaid) - 5 minutes Vice Chair Kincaid: Asked the committee for permission to examine storage shed pricing. The shed will be used to house Jack House objects. Member Papp: Raised the question is it better to have storage on site or off site. Member Papp asserted having various structures clutter grounds and the Jack House isn’t the only solution. Members discussed storage possibilities. Member Crotser: Stated that storage will be only for non-essential items. DRAFT Minutes – Advisory Body Name Meeting of Month XX, 201X Page 3 Member Ulz: Asked if it would be possible to have the City build a storage unit to house tables and chairs while Jack House Docents use storage area in Carriage House. Staff Liaison: Stated that he would look into the possibility of City paying for shed. Public Comments: None ACTION: COMMITTEE MEMBER CROTSER, COMMITTEE MEMBER UPDEGROVE, to authorize, Vice Chair Kincaid to research storage shed pricing. Motion passed 6:0:0 on the following roll call vote: AYES: MILLS, CROTSER, ULZ, UPDEGROVE, GORDON, KINCAID NOES: ABSTAIN: ABSENT: 6. Discussion of Jack House Rental Policy (Setterlund) – 15 minutes Member Ulz: Surmises that the current practice of allowing vendors vehicle access to the Jack House grounds as broken practice. Member Gordon: Expressed his concerns for vendors having to carry heavy items from long distances. Member Ulz: Asserted her disapproval of allowing vendor vehicles behind the gates. Member Papp: Agreed that the system for vendors needs refining and would also like to have the option to close the historic house taken off the table and agendized. Member Ulz: Communicated that working with vendors to build an understanding that the Jack House does not allow vehicles access to the grounds could be a potential solution. Member Papp: Believes that Jack House and Docents are not fully appreciated during the rental of the facility. Member Papp: Remarked that the consequences and repercussions for negligent renters are not robust enough to stop unwanted behaviors. Member Ulz: Echoed member Papp’s concerns and stated that the majority of people are not respectful of House. Following discussion, Member Crotser concludes that issues will not be resolved without a dedicated person to oversee house for events. DRAFT Minutes – Advisory Body Name Meeting of Month XX, 201X Page 4 Members discussed the issue and believe the issue needs to be agendized for next Jack House meeting. Public Comments: None 7. Staff Report for Parks and Recreation Updates (Setterlund) – 5 minutes Movies in the Mission: First three Saturdays in August. Family Campout: August 13, intended to introduce families to the joys of camping and nature. Ramp and Roll: August 20, family fun and safety education (girl’s skate jam). Estimated completion of the Reservoir Canyon Trail by end of August 2016. Ranger Camp: August 15 -19. Public Comments: None 8. Jack House Docent Activities (Papp) – 5 minutes Report attached. Public Comments: None 9. Friends of the Jack House Update (Papp) – 5 minutes Report attached. Public Comments: None SUB-COMMITTEE REPORTS (Settle/Kincaid) – 20 minutes a. Strategic Planning (Crotser, Settle, Ulz) Nothing was reported. b. Carriage House Accessibility (Crotser, Papp) DRAFT Minutes – Advisory Body Name Meeting of Month XX, 201X Page 5 Nothing was reported. c. Collections, Use & Handling Policy (Settle, Ulz, Darnell, Sorvetti) Member Ulz: Presented a visual graphic of humidity level monitored at the Jack House. Member Ulz: Vigorously advised the immediate intervention of humidity with mobile dehumidifiers and any other means necessary. Member Ulz: Believes that the humidity can be better controlled by monitoring temperature when people are not in the home and by strategic opening and closing of windows. Member Ulz: Requested to have the mitigation of humidity agendized. MEMBER COMMENTS/COMMUNICATIONS/REPORTS (Committee) – 5 minutes Member Gordon: Suggested the Jack House Garden as a venue to host the Monday, May 29 California State Standard Flower Show. Member Ulz: Mentioned the program, “How to Display Historic Clothing” at History Center on August 30, 2016. ADJOURNMENT The meeting was adjourned at 7:00 p.m. The next Regular meeting of the Jack House Committee is scheduled for Wednesday, September 14, 2016 at 5:30 p.m., in the location 1341 Nipomo Street, San Luis Obispo, California. APPROVED BY THE JACK HOUSE COMMITTEE: 09/14/2016