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HomeMy WebLinkAbout10-18-2016 Item 15 Donation Acceptance - Police Command Trailer Meeting Date: 10/18/2016 FROM: Deanna Cantrell, Police Chief Prepared By: Jeff Smith, Police Lieutenant SUBJECT: DONATION ACCEPTANCE – POLICE COMMAND TRAILER RECOMMENDATION Authorize the Police Department to accept the donation of a Command Trailer from the Arroyo Grande Police Department. This trailer would be used by the Police Department, Fire Department and Regional SWAT Team for emergency operations within the City of San Luis Obispo. DISCUSSION The City of San Luis Obispo currently does not have a mobile command trailer that will be utilized for emergency operations within the city. A command trailer can serve as a temporary emergency operations center during critical incidents. The proposed command trailer will be ready to deploy at a moment’s notice with the use of electronics, communication equipment, computers and facilities necessary for a fully functional command center. Some uses for the command trailer would include Emergency Operations Center, Disaster Recovery, DUI Stings, Tactical Response, HazMat, Arson Investigation, Accident Reconstruction and possible use as a mobile Dispatch/Communications Center. The San Luis Obispo Police Department was contacted by the Arroyo Grande Police Chief, stating that he wanted to donate a command trailer which his department received through a DUI grant. They have concluded their grant obligations and will be receiving a new command trailer from the San Luis Obispo Sheriff’s Department. Chief Annibali is aware the City of San Luis Obispo does not currently possess a command trailer. If Council approves the proposed donation Chief Annibali will continue with the approval processes through Arroyo Grande’s City Council. The Proposed Donation The proposed donation is for a 2011 Pace American 24-foot command trailer. The command trailer comes equipped with: a. Bathroom with functioning sink b. Ceiling mounted air conditioner c. Temperature controlled heater system d. Water pump with heating system e. Refrigerator f. Microwave g. 4000 kilowatt generator (newly purchased in 2016) h. Sanyo flat screen television i. Three TK890 Kenwood Radio Communication Systems j. Exterior LED spotlight 15 Packet Pg. 183 k. Workstation l. 20 foot retractable awning m. Swing up rear ramp CONCURRENCES Fleet Maintenance and Police Department staff concur with the recommendation to accept this donation for the Regional SWAT Team, police and fire emergency operations within the City of San Luis Obispo. FISCAL IMPACT Per the City’s Donation Policy, all donations exceeding $5,000 in value must be accepted with approval by City Council. The command trailer will enhance the capabilities of the Police Department and Fire Department in the field during emergency operations. The proposed donation estimated valued is $30,000. The Police Department is recommending the Council accept this donation. If this donation is accepted the command trailer will be added to the City’s current fleet. There will be minimal added expense for general vehicle maintenance. Please refer to Attachment A for the agreed maintenance fleet will perform. Upon accepting the command trailer, it will need to be wrapped with identifying information and City logos. The estimated cost is $4,500. This expense will be absorbed within the Police department’s operating budget for FY 2016-17. The Police Department will work with Information Technology staff to have a mobile docking station installed in the command trailer, this will cost an estimated $400 which will also be absorbed within the Police budget. ALTERNATIVES Deny the Donation. The City Council could choose to deny the donation of the command trailer. Staff does not recommend this option. The Police Department has recently been looking into adding a command trailer to the police fleet. This would be a large expense. With the donation of the Arroyo Grande command trailer the City would be saving a significant amount of money. Attachments: a - Memorandum from Fleet b - Donation Policy 15 Packet Pg. 184 MEMORANDUM DATE: September 20, 2016 TO: San Luis Obispo Police Department FROM: Isaac Shuck, Fleet Maintenance Supervisor SUBJECT: Fleet Expansion, Mobile Command Center Enclosed Trailer In regards to the mobile command center enclosed trailer being donated to the City of San Luis Obispo Police Department, Fleet Services has established items of responsibility. Fleet Services WILL BE responsible for maintenance, repairs, inspection, and service to the following: 1. Frame, frame rails, and outer structure. 2. Door hinges and locks. 3. Trailer tongue and hitch assembly, trailer jack, safety chains, and safety breakaway. 4. Trailer safety light hardware. 5. Electrical components pertaining to the trailer lights and trailer brakes. 6. On board generator including the propane tanks and fuel lines. 7. Tires, wheels, brakes, and axles. Fleet Services WILL NOT be responsible for maintenance, repairs, inspection, and service to the following: 1. Appliances (A/C Unit, Refrigerator, Microwave, Heater, etc.), monitors, interior and exterior lighting and any associated cabling and electrical. 2. Shelving, cabinetry, or windows. 3. Radios, antennas, radio accessories, and any associated radio cabling or electrical. 4. Computers, computer equipment, printers, and any associated data cabling or electrical. 5. Restroom, restroom fixtures, holding tank, and plumbing. 6. Decal wrap removal or installation. 7. Damage due to collisions, negligence, accidents, or natural catastrophes. 8. Propane fuel usage and filling. 15.a Packet Pg. 185 Attachment: a - Memorandum from Fleet (1470 : Donation Acceptance - Police Command Trailer) Section 760 DONATION POLICY 745-1 15.b Packet Pg. 186 Attachment: b - Donation Policy (1470 : Donation Acceptance - Police Command Trailer) Donation Policy 745-2 Donation Policy 745-2 15.b Packet Pg. 187 Attachment: b - Donation Policy (1470 : Donation Acceptance - Police Command Trailer) Page intentionally left blank.