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HomeMy WebLinkAbout09-06-2016 Minutes!} Council Minutes ` City Hall, 990 Palm Street, San Luis Obispo Tuesday, September 6, 2016 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, September 6, 2016 at 6:00 p.m. in the Council Chambers, located at 990 Palm Street, San Luis Obispo, California, by Mayor Marx. ROLL CALL Present: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx. Absent: None Staff: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Ashbaugh led the Pledge of Allegiance. PRESENTATIONS 1. PRESENTATION BY PUBLIC WORKS DIRECTOR GRIGSBY, REGARDING TRANSPORTATION AWARDS Public Works Director Grigsby, made a presentation regarding Transportation Awards recently received by the City. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA David Brodie, San Luis Obispo, spoke on behalf of Save our Downtown, noted that there are many worthy land use element programs which cannot be incorporated into revisions to the zoning code regulations, and added that an overlay is needed to ensure all creeks are protected. Andrea Devitt, San Luis Obispo, commended the City Council for speaking up at a prior meeting against Philips 66. San Luis Obispo City Council Minutes of September 6, 2016 - DRAFT Page 2 Kit Gould, San Luis Obispo, reported that her neighborhood was the recipient of the City of San Luis Obispo Matching Grant and shared a story ofa recent incident involving a large student, party in her neighborhood; she voiced concerns that the incident was not handled properly by the Police Department and believes that students should be held accountable for their actions. Cheryl McLean, San Luis Obispo, urged the City to stop its current practice of the removal of street trees deemed unhealthy or structurally unstable and requested that the City help to stabilize and restore the trees to health. She asked that the City reconsider the removal of 48 of 51 trees at 71 Palomar and instead incorporate the trees into the design of the proposed student apartment complex. Donald Hedrick, San Luis Obispo, voiced concern for a troubled nation and disturbing behavior from people running for public office in high places and the need for control over the voting process. Lydia Mourenza, San Luis Obispo, spoke concerns over a recent party at 71 Palomar. She requested that all advisory body members receive a City email address for better accessibility to the public and encouraged the City to consider using a publication that is free to the public when advertising public hearing notices. She noted the 22 Chorro appeal and encouraged residents to watch the recording of the August 24`h Planning Commission meeting. Ursula Bishop, San Luis Obispo, spoke on behalf of Save our Downtown and the Dana Street Neighbors Association adding that only a creek separates her community from tourist, office and retail commercial zones, and is hopeful that their community and others can be added as an addendum to the zoning ordinance. CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER ASHBAUGH, CARRIED 5-0, to approve the Consent Calendar Items 2-5, and 8-10, with the removal of Item 6 for separate consideration and Item 7 to be continued to the September 20, 2016 City Council Meeting. Public Comments: Melanie Mills, San Luis Obispo, thanked the Council Subcommittee for their recommendation of her appointment to the Downtown Concept Vision Plan and thanked City Council for consideration of her appointment noting that it would be an honor to serve. Camille Small, San Luis Obispo, spoke on behalf of David Brodie and Save our Downtown regarding Item 5, she requested timely notification of dates, locations and times to be provided in regards to future scheduled public workshops and Creative Vision Team meetings; additionally, she requested clarification on the public input process during the plan refinement period, when the City Council is scheduled to adopt the update plan. ---end of Public Comments --- San Luis Obispo Page 2 San Luis Obispo City Council Minutes of September 6, 2016 - DRAFT _ Page 3 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 3. MINUTES OF MAY 24, JUNE 9, JULY 12, JULY 14, JULY 19 SPECIAL AND REGULAR, AND AUGUST 16,201 CARRIED 5-0, to approve the Minutes of the City Council meetings of July 12, July 14, July 19 Special and Regular, and August 16, 2016, as amended. 4. REQUEST FOR PROPOSALS (RFP) — FOR PLANNING, BUILDING & SAFETY, FIRE AND ENGINEERING PLAN CHECK AND INSPECTION SERVICES CARRIED 5-0, to: Approve the following Request for Proposals (RFPs) to provide planning, plan check, and inspection "on-call" services to supplement Planning, Engineering, Fire and Building & Safety resources to maintain processing times. a. Development Review Services for Building & Safety, Fire, and Engineering Plan Check and Inspection Services (Specification No. 91520); and b. General Planning Services (Specification No. 91521); and 2. Authorize the City Manager to execute the agreements associated with the selected consulting firms; and 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not -to -exceed authorized Development Services Fee Revenue carry forward amount. 5. DOWNTOWN CONCEPT PLAN CREATIVE VISION TEAM APPOINTMENT CARRIED 5-0, to: 1. Appoint Keith Gurnee, Eric Meyer and Melanie Mills to the Downtown Concept Plan Creative Vision Team (CVT), as recommended by the Council subcommittee made up of Council members Christianson and Rivoire; and 2. Adopt a Resolution No. 10743 (2016 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, to modify the makeup of the Downtown Concept Plan Creative Vision Team (CVT) and Guidelines." San Luis Obispo Page 3 San Luis Obispo City Council Minutes of September 6, 2016 - DRAFT Page 4 6. CONTRACT WITH WATRY DESIGN, INC. FOR PREPARAT_ION OF A FOCUSED ENVIRONMENTAL 1MPACl' REPORT AND ADDITIONAL DESIGN SERVICES FOR THE PALM-NIPOMO PARKING STRUCTURE ACTION: MOTION BY COUNCIL MEMBER ASHBAUGH, SECOND BY COUNCIL MEMBER RIVOIRE CARRIED 5-0, to authorize the City Manager to execute a Contract with Watry Design, Inc. for preparation of a Focused Environmental Impact Report and additional Design Services for the Palm-Nipomo Parking Structure with the alternative to include housing to be evaluated. 7. CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR PURCHASE OF PARK+ PROGRAM (A PARKING DEMAND MODELING PLATFORM) At the request of City staff, this item was withdrawn from the Consent Agenda and moved to the September 20, 2016 City Council Meeting for consideration. 8. FINANCIAL PLAN SCHEDULE FOR 2017-19 CARRIED 5-0, to approve the goal setting process and timetable for the development of the 2017-19 Financial Plan. 9. VEHICLE/EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE CARRIED 5-0, to authorize the surplus designation and disposal of surplus units in accordance with the City's policies and procedures as prescribed in the Financial Management Manual Sections 405-L, 480-A and 480-B. 10. STREETS BACKHOE, AERIAL LIFT TRUCK, AND ASPHALT GRINDER & URBAN FORESTRY AERIAL LIFT TRUCK, SPECIFICATION NOS. 91363,91471, 91462, & 91476 CARRIED 5-0, to: Authorize the Finance Director to execute purchase orders to: a. Quinn Caterpillar in the amount of $127,793.15 for the purchase of one 2016 Caterpillar 420172 Backhoe Loader; and b. Altec Industries Inc. in the amount of $104,396.80 for the purchase of one 2016 Ford F-550 outfitted with an Altec AT235 Hybrid -Electric Aerial Lift; and c. Altec industries Inc. in the amount of $188,743.47 for the purchase of one 2017 Freightliner Heavy Duty Truck outfitted with an Altec LR7-60E70RM Hybrid - Electric Aerial Lift; and d. Asphalt Zipper in the amount of $115,225.20 for the purchase of one 2016 Asphalt Zipper AZ360B Asphalt Grinder; and San Luis Obispo Page 4 San Luis Obispo City Council Minutes of September 6, 2016 - DRAFT Page 5 2. Authorize the Finance Director to transfer $14,000 from completed Fleet Replacement CIP projects to specification number 91471, $7,000 to specification number 91476, and $27,000 to specification 91462; and 3. Authorize the surplus designation of the Fleet Asset No. 0122, 0421, 0615, and 9407 by sale, auction, trade-in or other method in accordance with the City's policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. BUSINESS ITEMS 11. REVIEW LUNETA STREET GENERAL PLAN AND NEIGHBORHOOD TRAFFIC ISSUES Vice Mayor Carpenter recused himself from participating in this item, noting his membership in an organization that owns property adjacent to Luneta Drive. Assistant City Manager Johnson recused himself from the discussion, noting he resides in the affected neighborhood. Transportation Manager Hudson and Deputy Director of Public Works Bochum provided an in-depth staff report and responded to Council questions. Public Comments: Al Lipper, San Luis Obispo, noted a petition containing 150 signatures from residents asking that Luneta be allowed to remain closed. Dan Matthews, San Luis Obispo, encouraged the City Council to keep Lunta closed, he suggested turning Palomar into a possible cul-de-sac to provide a traffic buffer between neighborhoods, additionally he noted an immediate need of a stop sign. Roberto Monge, San Luis Obispo, presented a video entitled "Saving Luneta Community Defense." Peter Crough, San Luis Obispo, requested that Luneta remain closed; he asked that traffic not be diverted onto Serrano. Kit Gould, San Luis Obispo, noted the number of cars that pass on her street daily and added that she does not agree with the opening of Luneta in order to ease traffic from outside of the neighborhood. Johnathon Reich, San Luis Obispo, noted that he is in favor of keeping Luneta closed and suggested more studies of the area if necessary. Ed Benson, San Luis Obispo, requested keeping Luneta Drive closed and spoke on uses currently enjoyed by residents in the area. San Luis Obispo Page 5 San Luis Obispo City Council Minutes of Se tember 6 2016 - DRAFT Page 6 Frank Rowan, San Luis Obispo, noted his objection to opening Luneta to street traffic. Lydia Mourenza, San Luis Obispo, stated her objection of opening Luneta and requested a traffic study of the area be completed at a realistic time and requested that a sight distance evaluations be completed. Sandra Rowley, San Luis Obispo, speaking on behalf of Residents for Quality Neighborhoods, noted support for quality of life for the residents of the affected area and suggested the possibility of cut through traffic in the area. Camille Small, San Luis Obispo, stated that she feels it is inexcusable that the only access in which residents have to a park is through a street. Mila Vujovich- La Barre, San Luis Obispo and City Council Candidate, voiced her objection of opening Luneta to through traffic and to widening the street; she noted a lack of adequate traffic studies. ---End of Public Comment ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY MAYOR MARX, CARRIED 4-0-1, (CARPENTER RECUSED) to approve recommendations 1 and 2, excluding recommendation 3 which was withdrawn by staff. 1. Authorize staff to evaluate an amendment to the General Plan eliminating the Luneta Street connection and return to the Planning Commission and City Council with a recommendation; and 2. Authorize the use of $10,000 from 2015-16 General Fund carryover for the necessary traffic study and environmental assessment for a potential General Plan and EIR amendment; and 3. Authorize the use of $25,000 from 2015-16 General Fund carryover for preliminary design & right of way services to analyze fire turn -around options on Luneta. 12. MEMORANDUM OF AGREEMENT BETWEEN THE CITY AND THE COUNTY REGARDING THE CITY'S SPHERE OF INFLUENCE Community Development Director Codron and Community Development Deputy Director Fowler provided an in-depth staff report and responded to Council questions. Public Comment: No speaker cards were received. ---End of Public Comment --- San Luis Obispo Page 6 San Luis Obispo City Council Minutes of September C, 2016 - DRAFT Page 7 ACTION: MOTION BY VICE MAYOR CARPENTER, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 4-1, (ASHBAUGH VOTED NO) to authorize the Mayor to enter into and sign a Memorandum of Agreement between the City of San Luis Obispo and the County of San Luis Obispo regarding the Sphere of Influence as amended, to enter into agreement with the County of San Luis Obispo on September 20, 2016 Council Member Ashbaugh asked for the record to reflect his concerns expressed this evening, he noted the Sphere of Influence is a far greater influence then alluded to tonight and noted that elements of it are incorrectly shown as either being within or outside the Sphere of Influence and hopes for a greater study between now and when another annexation is proposed based on the Sphere of Influence. 13. REVIEW WORK SCOPE AND AUTHORIZE A REQUEST FOR PROPOSAL (RFP) FOR CONSULTANT SERVICES TO UPDATE THE CITY'S ZONING REGULATIONS Community Development Director Codron and Community Development Deputy Director Davidson provided an in-depth staff report and responded to Council questions. Public Comment: Camille Small, San Luis Obispo, requested a small group of informed residents be allowed to work with the consultant, she spoke regarding mixed use and voiced concerns regarding reduced parking. David Brodie, San Luis Obispo, asked for consideration of incorporating parts of the community design and guidelines into the zoning regulations and substitute "shall" in place of "must" under property development standards. Donald Hedrick, San Luis Obispo voiced concern for overuse of consultants. Sandra Rowley, San Luis Obispo, spoke representing RQN, noting the use of consultant's involvement in legislative drafts and requested radio and print noticing prior to scheduling workshops; she stated her support for inclusion as it relates to nighttime safety. Andy Pease, San Luis Obispo and City Council Candidate, noted her support for the RFP and the use of a consultant; she encourages forward thinking and hopes for flexible zoning. ---End of Public Comment --- ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER RIVOIRE, CARRIED 5-0, to: Review work scope and provide feedback on the proposed tasks and related budget to implement the Land Use and Circulation Element (LUCE) and other identified Zoning Regulation updates; and San Luis Obispo Page 7 San Luis Obispo City Council Minutes of September 6, 2016 - DRAFT Page 8 2. Authorize the issuance of request for proposals (RFP) for consultant services to assist state' in updating the City's Zoning Regulations; and 3. Authorize the City Manager to award a consultant services agreement in an amount not - to -exceed $225,000 as budgeted in the 2015-17 Financial Plan for updating the Zoning Regulations and the associated environmental review. COUNCIL LIAISON REPORTS AND COUNCIL COMMUNICATIONS Mayor Marx noted her intent to submit a written Council Liaison Report. Council Member Ashbaugh reported on the Homeless Services Center relocation fundraising efforts, noting the upcoming groundbreaking event scheduled for November 2, 2016 at 40 Prado Road. Mayor Marx spoke on community concern regarding idling trains and she requested staff to provide a written report summarizing staff efforts to address the ongoing issue. By consensus, the Council concurred with this request. Council Member Christiansen reported attending a community meeting related to the community's concerns on idling trains. Vice Mayor Carpenter noted concerns relating to Council Meeting protocol which were responded to by Mayor Marx and Council Member Ashbaugh. COUNCIL COMMUNICATIONS None. ADJOURNMENT The meeting was adjourned at 9:45 p.m. to a Special Meeting to be held on Thursday, September 8, 2016 at 4:15 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California for the purposes of conducting a closed session The next Regular City Council Meetings are scheduled for Tuesday, September 20, 2016 at 4:30 p.m. and 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. Carrie Gallagher City Clerk APPROVED BY COUNCIL: 10/18/2016 San Luis Obispo Page 8