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HomeMy WebLinkAbout11-02-16 PRC Minutes Minutes PARKS AND RECREATION COMMISSION 2 November, 2016 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 2nd day of November, 2016 at 5:29 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California, by Chair Whitener. ROLL CALL Present: Commissioners Susan Olson, Keri Schwab, Rodney Thurman, Vice Chair Susan Updegrove and Chair Jeff Whitener Absent: Commissioner Greg Avakian, Commissioner Douglas Single Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None PRESENTATIONS, INTRODUCTIONS, APPOINTMENTS None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVE THE MEETING MINUTES OF OCTOBER 5, 2016 MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER OLSON. 1. Consideration of Minutes CARRIED 5:0:0:2 to approve the minutes of the Parks and Recreation Advisory Body for the meeting of 10/05/2016. AYES: OLSON, SCHWAB, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SINGLE PUBLIC HEARINGS AND BUSINESS ITEMS 2. Proposed Goals to Council for 2017-19 Financial Plan Minutes – Parks and Recreation Commission Meeting of November 2, 2016 Page 2 The Commission reviewed previous year’s goals and deliberated new goals in support of the overall mission and vision of Parks and Recreation. Draft Advisory Body Goals were developed as proposed in priority order below and will be reconsidered by the Commission at its December meeting. 1. Provide funding for the development of a Master Plan for sustainable landscape in parks and at the Laguna Lake Golf Course. 2. Fund an update of the Parks and Recreation Element. 3. In 2017-19, provide funding for construction of lit tennis courts and new pickleball courts in the City. 4. Identify locations in the City for the construction of a dog parks and provide funding for construction of one dog park during 2017-19 5. Increase the number of City parks facilities and maximize the uses of existing parks. Public Comment None ACTION: RECOMMEND ADVISORY BODY GOALS FOR COUNCIL’S CONSIDERATION IN THE 2017-19 FINANCIAL PLAN MOTION BY COMMISSIONER OLSON, SECOND BY COMMISSIONER SCHWAB. CARRIED 5:0:0:2 to propose Goals to Council for the 2017-19 Financial Plan. AYES: OLSON, SCHWAB, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SINGLE 3. Review and Recommend to Council Adoption of Proposed Public Art Master Plan Recreation Manager Melissa Mudgett presented to the Commission the revised draft Public Art Master Plan. Staff Mudgett provided an overview of the year-long process and how the Master Plan was developed through multiple public engagement opportunities and community feedback. Staff Mudgett said the revised draft Master Plan is reflective of community’s feedback from these diverse public engagement opportunities and focuses on operational and programmatic priorities with goals and objectives that will serve as an effective road map for the future of public art in San Luis Obispo. Staff Mudgett reviewed the five Goals of the Master Plan and how these goals and their objectives have been identified as the best way to meet the needs and expectations of the community through public art. Staff Mudgett added that should the Commission recommend adoption of the Public Art Master plan, it would be scheduled for the City Council’s consideration at the meeting of December 13, 2016. Upon approval by Council, staff would begin implementation of the immediate short- term action items with budget request as part of the 2017-19 Financial Planning process. It is anticipated that Parks and Recreation staff would return to the Commission and the City Council with annual Public Art Master Plan progress reports. Public Comments Landy Fike, SLO Resident, asked if there was a way to incentivize function public art into developments early on. For example, if a developer needs to put in railings on a project and they work with an artist to make then “artistic railings”, could the developer be incentivized to Minutes – Parks and Recreation Commission Meeting of November 2, 2016 Page 3 pay a little more for public art railings and get a price break on the in-lieu fees. Staff Mudgett responded that this option could be explored further when reviewing the current development process and identifying enhancements. Kay Radar, representing County Library, was in support of the Public Art Master Plan. She added that the Library was identified as a potential location for public art and was curious about the timing for new art at this location. Staff Mudgett said that all proposed locations for public art will undergo a prioritization effort. Staff Mudgett said that this exercise could occur in 2017 following the Council’s adoption of the Public Art Master Plan. The 2017-19 Financial Plan focusses on maintenance and temporary public art installation. Staff Mudgett anticipated new public art installations could be included in the 2019-21 Financial Plan. Commission Comments followed. The Commission expressed its support of the proposed Public Art Master Plan. Commissioner Thurman asked for clarification of the developer’s catalog of pre-approved art pieces. Staff Mudgett responded that it was more like a resource directly for art types and artists. Commissioner Schwab was in support of using technology to elevate awareness of the program. She added that she would love to see a future walking-tour of public art. Chair Whitener asked if crowd-sourcing was possible. He added that he liked the collection inventory in the plan and was in support of new murals throughout town. ACTION: RECOMMEND TO THE CITY COUNCIL THAT IT ADOPT THE CITY OF SAN LUIS OBISPO PUBLIC ART MASTER PLAN MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER THURMAN. CARRIED 5:0:0:2 to recommend Council adoption of the City of San Luis Obispo Public Art Master Plan. AYES: OLSON, SCHWAB, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SINGLE 4. Recommend Letter to Council in Support of Modifying City’s Water Ordinance Director Stanwyck reminded that the Commission of the challenges of field renovation due to the prolonged drought. In compliance with State Law, the City enacted an ordinance in June 2015 to reduce the use of water in our community. As the drought continues and well over a year into the ordinance adoption public and private properties continue to be impacted with the loss of turf, vegetation, and trees. However, as a result of compliance with this ordinance the reductions in water usage in San Luis Obispo meet and exceed the State mandated reductions. Director Stanwyck reiterated that as a result of the current ordinance the effectiveness of the water application is critical. City staff will be recommending an amendment to the existing drought ordinance so that the public may still have safe access to a limited number of turf facilities and so the same do not have be closed and recons tructed in the future. Minutes – Parks and Recreation Commission Meeting of November 2, 2016 Page 4 Director Stanwyck added that the proposed amendment will be a balancing of the need to conserve water resources with providing the public safe access to eight parks facilities. The following language is proposed to be added to Section 13.07.030 of the City’s Municipal Code governing restrictions on outdoor irrigation of ornamental landscapes or turf with potable water. D. The following facilities and only these facilities may be allowed to be renovated on an annual basis: Emerson Field, Meadow Park Field, Mission Plaza Turf, Santa Rosa Center Field, Santa Rosa Softball Field, Sinsheimer Stadium, Stockton Field, and Throop Field. a. Annual Renovation shall include an initial germination period during which daily watering at these ten facilities is allowed for a period of up to 12 weeks at each site. b. Following renovation these ten named facilities will be allowed to be watered three days a week in order to sustain them. Commission Comments followed. The Parks and Recreation Commission authorized Chair Whitener’s signature on a letter written on behalf of the Commission in support of an Ordinance to Amend Chapter 13.07 of the Municipal Code to allow for the watering of designated City turf facilities during their annual renovations and three times per week thereafter to sustain and provide safe public access to the same facilities. ACTION: RECOMMEND LETTER TO THE CITY COUNCIL IN SUPPORT OF MODIFYING THE CITY’S WATER ORDINANCE MOTION BY COMMISSIONER THURMAN, SECOND BY COMMISSIONER SCHWAB. CARRIED 5:0:0:2 to send letter of support in modifying the City’s Water Ordinance to allow for increased watering of parks. AYES: OLSON, SCHWAB, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SINGLE COMMITTEE COMMUNICATIONS Director’s Report Director Stanwyck provided a brief overview of current Parks and Recreation programming. She provided an update on a live-drill that occurred at the SLO Swim Center. The live-drill included a pre- planned “drowning scenario”. Director Stanwyck noted that the response time of the Lifeguards was 3 seconds and they followed all protocols. This was an effective training tool and there will be future “surprise” live drills. Director Stanwyck also added that there will be drills in the park also. Recreation Manager, Melissa Mudgett, updated the Commission about the upcoming start of the 2016 Box Art project painting. Starting Monday, November 7, through to Sunday, November 20, Artists will be out in the community painting new utility boxes with approved art murals. Staff Mudgett provided the Commissioners with Box Art shirts. She added that there is a social media campaign to take pictures with Minutes – Parks and Recreation Commission Meeting of November 2, 2016 Page 5 the boxes and/or artists and get a Box Art shirt. In addition, an Instagram video short will be developed to promote the painting of the boxes. Commission Communications None LIAISON REPORTS  Adult and Senior Programming: Commissioner Single was absent. No Report.  Bicycle Advisory Committee: Commissioner Olson said there was no meeting. No Report.  City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Avakian absent. No Report.  Tree Committee: Commissioner Thurman was not at the last meeting. There is no report.  Jack House Committee: Vice Chair Updegrove did not attend meeting. No Report.  Youth Sports: Commissioner Schwab did not attend the meeting. No report. ADJOURNMENT The meeting was adjourned at 7:22 p.m. to the regular Parks and Recreation Commission scheduled for 07, December, 2016 at 5:30 p.m., in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 12/07/2016