HomeMy WebLinkAbout09-14-16 JHC Minutes
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San Luis Obispo Parks and Recreation Administration Office
1341 Nipomo Street, San Luis Obispo
Wednesday, September 14, 2016
CALL TO ORDER: Chair Kathi Settle
ROLL CALL: Vice Chair Toni Kincaid, Commissioners Chuck Crotser, Bob Gordon, Bryant
Mills, and Susan Updegrove
TARDY: Commissioner Eva Ulz, Exofficio Committee Member James Papp
ABSENT:
STAFF: Recreation Manager Melissa Mudgett, Recreation Specialist Liz Jacobs
PUBLIC COMMENT: None
CONSENT AGENDA
1. Consideration of the Minutes of Regular Meeting on August 10, 2016 as
Amended
MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
CROTSER, CARRIED 6-0 to approve the minutes of the Jack House Committee for
the meeting of 08/10/2016.
2. Consideration of year end and August financials 2016 Financial Reports
MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
UPDEGROVE, CARRIED 7-0 to accept Financial Reports of the Jack House
Committee at the meeting on 09/14/2016.
Committee Comments followed.
Member Kincaid asked about the logging of merchandise sales seemed to be in the
wrong location. Recreation Manager Melissa Mudgett responded that an internal
adjustment was made to correct.
Committee Member asked for clarification of the mailing and storage charge for
$48.29. Staff Setterlund to provide receipts to next meeting.
Member Crotser suggested changing the format of the budget to consolidate and
make clearer and offered assistance.
PUBLIC HEARING / BUSINESS ITEMS
3. Discussion to update new policy for private events
Jack House Committee
MINUTES
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Member Papp lead the discussion about the unclear policy for private events and
recommended policy updates to reflect current practice and further recommended a
fee increase for rentals. Recreation Manager Melissa Mudgett responded that the
City is undergoing a fee assessment study and the Committee could consider this as
an Advisory Body goal for the 2017-19 Financial Plan. Staff Mudgett added that the
Committee has priority of use and should annually reserve Jack House dates in
advance.
Public Comments:
None
MOTION BY VICE CHAIR KINCAID, SECOND BY COMMITTEE MEMBER
UPDEGROVE, CARRIED 7-0 to move to have the committee develop an annual
schedule for events and activities at the Jack House and that the Committee has first
right of refusal for all use of the Jack House and the Jack Gardens.
AYES: Settle, Kincaid, Crotser, Gordon, Mills, Ulz, Updegrove
NOES:
ABSTAIN:
ABSENT:
4. Discussion to discontinue Jack House closure to the public during events
This topic was discussed as part of Agenda Item 3.
5. Determine Action steps to reduce humidity in Jack House
Member Ulz stated she doesn’t have anything formal to propose. She was approved
to purchase hobos but she needed to speak with Staff Setterlund for the purchase.
Member Papp added that there is a serious problem with plaster flaking off in boys’
room from water damage. Further discussion on this item was deferred to a future
meeting.
Public Comments:
None
6. Approval to host the Californian State Standard Flower Show in the Jack
House Garden
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Member Gordon stated his desire to propose the event at the Jack House. Garden
clubs will be here in June of 2017, and his proposal is that the Garden Clubs agreed
to have a state standard flower show at the Jack House. There would be lunch in the
garden and after lunch the garden club would leave and the Jack House would have
the ability to profit from the show being open to the public. It is proposed to be on
Wednesday, May 31st, 2017.
Member Ulz suggested working with the docents to mitigate risk of introducing
water and plants to the collection.
Public Comments:
None
MOTION BY MEMBER ULZ, SECOND BY COMMITTEE MEMBER
CROTSER, CARRIED 7-0 to approve hosting the California State Standard Flower
Show in the Jack House, Garden, and Carriage House.
AYES: Settle, Kincaid, Crotser, Gordon, Mills, Ulz, Updegrove
NOES:
ABSTAIN:
ABSENT:
7. Discussion to Develop a Deaccessioning Policy of Non – Jack Family related
items from the Collection
Member Papp presented to the Committee a concern about deaccessioning items
from the collection. Currently, there is no deaccessioning policy in place. Member
Papp added that many of these items collection throughout the year do not have
historical Jack Family significance and should be removed from the collection.
Member Mills said the period was one of great change and the items may or may
have not belonged to the family but still add an important essence to the house.
Member Crotser suggested identifying items that are not Jack items and manage
separately.
Member Ulz stated that the collection needs to be managed, and the Committee
should be responsible managers of the collection. She also added that the Committee
should be aware of how “items” are interpreted to tell a compelling story to the
public about the Jack Family. The decorators are also a large part of the history of
the house, how the house was saved and how the house became valuable to the City.
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Committee Members recommended identifying items that are non-Jack and
deaccession them which allows the City to not insure them but not remove these
items.
MOTION BY MEMBER UPDEGROVE, SECOND BY COMMITTEE MEMBER
CROTSER, CARRIED 7-0 to identify and items that are Jack family, decorator-
chosen, and interpretative/educational items.
Public Comments:
None
AYES: Settle, Kincaid, Crotser, Gordon, Mills, Ulz, Updegrove
NOES:
ABSTAIN:
ABSENT:
8. Staff Report for Parks and Recreation Updates
Start of school year means the Parks and Recreation Department is busy!
The Bike Rodeo is on October 1st
Next Thursday, September 22nd, is the volunteer appreciation dinner and the
Jack House will be open for first 45 minutes for tours
Sept 24th there is a kids adventure scramble course at the golf course
End of October, Boo Bash, formerly Munchkin March, will be held at Meadow
Park
9. Jack House Docent Activities
See attached report.
Settle suggested have docent reports in packets ahead of time, Papp agreed to work
with Dave to do so.
10. Friends of the Jack House
See attached report.
11. Sub-Committee Reports
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a. Strategic Planning
Member Crotser sent updates through email and nothing has happened
past that.
b. Carriage House Accessibility
Still on hold
c. Collections, Use & Handling Policy
Friends of the Jack House approached members of the committee and
wanted them to request clarification of the city’s funding commitment to
funding care in the next report. Ask the committee to take up at future
meeting to understand as a subcommittee.
12. Member Comments/Communications/Reports
Vice Chair Kincaid gave a very detailed history of pickleball and expressed her love
for the sport. She also thanked James for the neatness of his additions to the carriage
house, for all the other items in it are trash and clutter which need to be attended to.
Member Mills promoted his Opera SLO event.
Member Gordon said the Vocal Arts is starting their 40th season at the Masonic
Lodge.
Chair Settle mentioned the desire to have a future discussion on moving furniture
and the decision of interior decorator ownership as time moves on. She added that
the grafted tree is doing well and Joe Sable had asked where the committee would
like the tree stored. Chair Settle asked if there is still a box of Friends of the Jack
House Flyers.
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Meeting adjourned at 7:32pm to Next Regular Meeting on October 12, 2016 at
5:30pm
APPROVED BY THE JACK HOUSE COMMITTEE: 10/12/2016
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Adjourn to Next Scheduled Regular Meeting on October 12, 2016 at 5:30pm
APPEALS: Administrative decisions by the Jack House Commission may be appealed to the City
Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo
Municipal Code.
The City of San Luis Obispo is committed to including the disabled in all of its services,
programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you
require assistance