Loading...
HomeMy WebLinkAbout02-16-2017 REOC Agenda Packet City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Revenue Enhancement Oversight Commission Thursday, February 16, 2017 5:30 pm REGULAR MEETING Council Hearing Room 990 Palm Street San Luis Obispo, CA CALL TO ORDER: Chair Michael Multari ROLL CALL: Chris Coates, Ken Kienow, Ken Tasseff, Vice Chair Jeri Carroll and Chair Michael Multari MINUTES: Minutes of November 11, 2016. Approve or amend. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA At this time, people may address the Commission about items not on the agenda. Persons wishing to speak should come forward and state their name and city of residence. Comments are limited to five minutes per person. Items raised at this time are generally referred to the staff and, if action by the Commission is necessary, may be scheduled for a future meeting. BUSINESS ITEMS 1. 2015-16 Annual Community Report. Review the draft Annual Community Report and provide feedback. (Greg Hermann) COMMENT & DISCUSSION 2. Staff Communications 3. Commission Communications ADJOURNMENT Minutes - DRAFT Citizens’ Revenue Enhancement Oversight Commission Wednesday, November 16, 2016 CALL TO ORDER A Regular Meeting of the Citizens’ Revenue Enhancement Oversight Commission was called to order on Wednesday, November 16, 2016 at 5:30 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Principal Analyst, Greg Hermann. ROLL CALL Present: Commissioner Jeri Carroll, Chris Coates, Michael Multari, and Ken Tasseff. Absent: Vice Chair Ken Kienow Staff: Assistant City Manager Johnson, Supervising Civil Engineer David Athey, Budget Manager Courtney Steck, and Recording Secretary Kevin Christian. CONSIDERATION OF MINUTES ACTION: MOTION BY COMMISSIONER MULTARI, SECOND BY COMMISSIONER CARROLL, CARRIED 4-0 to approve the minutes of the April 26, 2016 meeting. OATH OF OFFICE 1. Commissioner Ken Tasseff was sworn in by Recording Secretary Christian. BUSINESS ITEM 2. Review Purpose of the Revenue Enhancement Oversight Commission and Elect Officers Principal Analyst Hermann reviewed the committee purpose. Public Comments: None. ---End of Public Comments--- DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 2 ACTION: MOTION BY COMMISSIONER CARROLL, SECOND BY COMMISSIONER COATES, CARRIED 4-0 to elect Commissioner Multari as Chair, and Commissioner Carrol as Vice Chair. 3. 2015-16 Local Revenue Measure Year-end Expenditures Principal Analyst Hermann provided an overview of operating and capital-spending priorities, reviewed the local revenue measure operating expense uses, explained the differences between budgeted and actual fund balance amounts, described how excess fund balances are utilized, and responded to commissioner questions. Supervising Civil Engineer David Athey explained that maintenance projects over $25,000 are typically completed by contractors rather than City staff and therefore are part of the Capital Improvement Plan (CIP) budget. Commissioner Multari expressed concerns that some language in the report may result in public misunderstanding and requested that care be used crafting report wording for accurate communication. (e.g. percentage of project complete refers only to a phase of the project rather than the whole, operations expenditures don’t just refer to staff). Public Comments: None. ---End of Public Comments--- ACTION: MOTION BY COMMISSIONER TASSEFF, SECOND BY COMMISSIONER CARROLL, CARRIED 4-0 to receive and file the 2015-16 Local Revenue Measure Year-end Expenditures report. 4. 2015-16 Annual Community Report Principal Analyst Hermann stated that this report is required by ordinance and is a key duty of the REOC, briefly reviewed the 2015-16 report, and reported that the PR firm Barnett Cox and Associates, will be assisting in the creation of the 2017-18 report. Courtney Meznarich, Account Manager, Barnett Cox and Associates, reviewed initial design ideas for the upcoming year’s report, noting that they intend to include more project spotlights, upgrade chart designs, and look for opportunities to tell the story in a more compelling manner for the 2017-18 report. Commission members provided input, suggesting continuity in reporting groupings, an enhanced focus on spotlight projects, and a project completion timeline. By consensus, an ad hoc subcommittee to assist in the development of the 2017-18 Annual Community Report was formed, with Commissioner Coates and Tasseff as members. DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 3 5. 2017-19 Financial Plan Process and Revenue Enhancement Oversight Commission Meeting Schedule Assistant City Manager Johnson reviewed the Financial Plan Budget Process and timeline, noting that the role of building the budget is to create a balanced and fiscally responsible budget that meets the community expectations. Principal Analyst Hermann described the oversight role of the REOC in the goal setting process, along with the plan to have the REOC meet concurrently with the City Council at the January 10, 2017 Community Forum. The Committee discussed the upcoming year’s meeting schedule. Noting the requirement to have at least four meetings per year, the following events were discussed for determining meeting timing:  Community Forum (set for January 10, 2017)  Annual Report Meeting (early March)  Budget Recommendations (TBD)  Review draft Annual Report (mid 2017) Public Comments: None. ---End of Public Comments--- ACTION: MOTION BY COMMISSIONER TASSEFF, SECOND BY COMMISSIONER COATES, CARRIED 4-0 to approve the amended meeting schedule. COMMENT AND DISCUSSION 5. Staff Communications Assistant City Manager Johnson noted that Xenia Bradford has been hired as the Interim Finance Director and introduced Courtney Steck, Contract Budget Manager, who gave a brief background of her background and experience. 6. Commission Communications Commissioner Multari thanked Commissioner Tasseff for being willing to serve and joining the commission. DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 4 ADJOURNMENT ACTION: MOTION BY COMMISSIONER CARROLL, SECOND BY COMMISSIONER TASSEFF, CARRIED 4-0 to adjourn at 6:59 p.m. APPROVED BY THE ADVISORY CITIZEN’S REVENUE ENHANCEMENT OVERSIGHT COMMISSION: XX/XX/2017   Revenue Enhancement Oversight Commission February 16, 2017 FROM: Derek Johnson, Assistant City Manager Greg Hermann, Principal Analyst SUBJECT: 2015-16 ANNUAL COMMUNITY REPORT RECOMMENDATION 1. Review the draft 2015-16 Annual Community Report and Report in Brief and provide feedback. DISCUSSION Chapter 3.15 of the Municipal Code (the Essential Services Transactions [Sales] and Use Tax) includes specific citizen oversight and fiscal accountability provisions. One of these provisions requires an annual community report: Annual Community Report. A written report shall be reviewed at a public hearing by the Revenue Enhancement Oversight Commission, and a summary will be provided annually to every household in the community detailing how much revenue is being generated by the measure and how funds are being spent (MC 3.15.040.E). At the November 16, 2016 Revenue Enhancement Oversight Commission (REOC) meeting the Commssion provided general feedback on recommended changes to the report and appointed a sub-committee of Comissioners Coates and Tasseff to provide additional direction. City staff along with a representative from Barnett, Cox and Associates (BCA), the firm designing the report, met with the sub-committee to discuss potential modificaitons in detail. Since that time BCA and staff have been working to develop the report content including new photography. The draft Annual Community Report and Report in Brief are in still in production, but will be distributed to the Commission in advance of the meeting on February 16. The Annual Community Report and Report in Brief will be included in City utility bills in March 2017 and discussed at the March 2017 REOC meeting.