HomeMy WebLinkAbout11-16-2016 REOC Minutes
Minutes - DRAFT
Citizens’ Revenue Enhancement Oversight Commission
Wednesday, November 16, 2016
CALL TO ORDER
A Regular Meeting of the Citizens’ Revenue Enhancement Oversight Commission was called to
order on Wednesday, November 16, 2016 at 5:30 p.m. in the Council Hearing Room, located at
990 Palm Street, San Luis Obispo, California, by Principal Analyst, Greg Hermann.
ROLL CALL
Present: Commissioner Jeri Carroll, Chris Coates, Michael Multari, and Ken Tasseff.
Absent: Vice Chair Ken Kienow
Staff: Assistant City Manager Johnson, Supervising Civil Engineer David Athey, Budget
Manager Courtney Steck, and Recording Secretary Kevin Christian.
CONSIDERATION OF MINUTES
ACTION: MOTION BY COMMISSIONER MULTARI, SECOND BY COMMISSIONER
CARROLL, CARRIED 4-0 to approve the minutes of the April 26, 2016 meeting.
OATH OF OFFICE
1. Commissioner Ken Tasseff was sworn in by Recording Secretary Christian.
BUSINESS ITEM
2. Review Purpose of the Revenue Enhancement Oversight Commission and Elect
Officers
Principal Analyst Hermann reviewed the committee purpose.
Public Comments:
None.
---End of Public Comments---
DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 2
ACTION: MOTION BY COMMISSIONER CARROLL, SECOND BY
COMMISSIONER COATES, CARRIED 4-0 to elect Commissioner Multari as Chair,
and Commissioner Carrol as Vice Chair.
3. 2015-16 Local Revenue Measure Year-end Expenditures
Principal Analyst Hermann provided an overview of operating and capital-spending
priorities, reviewed the local revenue measure operating expense uses, explained the
differences between budgeted and actual fund balance amounts, described how excess
fund balances are utilized, and responded to commissioner questions. Supervising Civil
Engineer David Athey explained that maintenance projects over $25,000 are typically
completed by contractors rather than City staff and therefore are part of the Capital
Improvement Plan (CIP) budget.
Commissioner Multari expressed concerns that some language in the report may result
in public misunderstanding and requested that care be used crafting report wording for
accurate communication. (e.g. percentage of project complete refers only to a phase of
the project rather than the whole, operations expenditures don’t just refer to staff).
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMISSIONER TASSEFF, SECOND BY
COMMISSIONER CARROLL, CARRIED 4-0 to receive and file the 2015-16 Local
Revenue Measure Year-end Expenditures report.
4. 2015-16 Annual Community Report
Principal Analyst Hermann stated that this report is required by ordinance and is a key
duty of the REOC, briefly reviewed the 2015-16 report, and reported that the PR firm
Barnett Cox and Associates, will be assisting in the creation of the 2017-18 report.
Courtney Meznarich, Account Manager, Barnett Cox and Associates, reviewed initial
design ideas for the upcoming year’s report, noting that they intend to include more
project spotlights, upgrade chart designs, and look for opportunities to tell the story in a
more compelling manner for the 2017-18 report.
Commission members provided input, suggesting continuity in reporting groupings, an
enhanced focus on spotlight projects, and a project completion timeline.
By consensus, an ad hoc subcommittee to assist in the development of the 2017-18
Annual Community Report was formed, with Commissioner Coates and Tasseff as
members.
DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 3
5. 2017-19 Financial Plan Process and Revenue Enhancement Oversight Commission
Meeting Schedule
Assistant City Manager Johnson reviewed the Financial Plan Budget Process and
timeline, noting that the role of building the budget is to create a balanced and fiscally
responsible budget that meets the community expectations. Principal Analyst Hermann
described the oversight role of the REOC in the goal setting process, along with the
plan to have the REOC meet concurrently with the City Council at the January 10, 2017
Community Forum.
The Committee discussed the upcoming year’s meeting schedule. Noting the
requirement to have at least four meetings per year, the following events were
discussed for determining meeting timing:
Community Forum (set for January 10, 2017)
Annual Report Meeting (early March)
Budget Recommendations (TBD)
Review draft Annual Report (mid 2017)
Public Comments:
None.
---End of Public Comments---
ACTION: MOTION BY COMMISSIONER TASSEFF, SECOND BY
COMMISSIONER COATES, CARRIED 4-0 to approve the amended meeting
schedule.
COMMENT AND DISCUSSION
5. Staff Communications
Assistant City Manager Johnson noted that Xenia Bradford has been hired as the
Interim Finance Director and introduced Courtney Steck, Contract Budget Manager,
who gave a brief background of her background and experience.
6. Commission Communications
Commissioner Multari thanked Commissioners Tasseff and Coates for being willing to
serve and joining the commission.
DRAFT Minutes – Revenue Enhancement Oversight Commission of November 16, 2016 Page 4
ADJOURNMENT
ACTION: MOTION BY COMMISSIONER CARROLL, SECOND BY COMMISSIONER
TASSEFF, CARRIED 4-0 to adjourn at 6:59 p.m.
APPROVED BY THE CITIZEN’S REVENUE ENHANCEMENT OVERSIGHT
COMMISSION: 02/16/2017