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HomeMy WebLinkAbout01-03-2017 MinutesCouncil Minutes City Hall, 990 Palm Street, San Luis Obispo Tuesday, January 3, 2017 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 3, 2017 at 4:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. STUDY SESSION 1. BISHOP PEAK EMERGENCY FIRE ACCESS AND PUBLIC EGRESS STUDY Fire Chief Olson provided an in-depth staff report with the use of a PowerPoint Presentation and responded to Council questions. Traffic Operations Manager Jake Hudson, answered Council questions regarding the number of current parking spaces at the location and the number estimated if shifted into other areas. He provided safety measures for pedestrians if the parking location was relocated to a further spot, he noted the possibility of a pathway with a safety barrier however spoke regarding challenges the City faces in the design to be adequate for safety and ease. Public Comments: Bert Forbes, San Luis Obispo referred to a Chorro Street traffic calming experiment; he spoke regarding raised crosswalks and problems they pose. San Luis Obispo Page I San Luis Obispo City Council Minutes of Janus 3 2017 Pa re 2 Barbara Collins, San Luis Obispo spoke regarding the expense of building an overpass; she feels this in not a viable option and requested for a widening of the street. Peter Karacsony, San Luis Obispo spoke regarding egress, he urged Council to look at a long term solution to access the area noting parking lots as an option. Ruth Ilolzhaucr, San Luis Obispo spoke regarding the management and operation of Bishop Peak Natural Reserve referencing COSE 855, she referenced dangers to visitors. John Ashbaugh, San T,uis Obispo spoke regarding issues to emergency access and requested Council reject the current staff recommendations; he spoke regarding existing dangers to visitors and requested a comprehensive solution. Julie Frankel, San Luis Obispo questioned the decision making process and fecls this is not in the best interest of the residents; she noted fire threat to night hiking and the need for a ranger presence. Harry Busselen, San Luis Obispo feels there is an excessive use of the trail area; he spoke regarding a need to relocate the trail head off highway 1. Camille Small, San Luis Obispo stated she feels an off sight parking location is the best answer; she noted that residents are concerned about open space and the general plan. Mary Neal, San Luis Obispo spoke regarding neighborhood compatibility; she noted the very narrow street and stated that she is in favor of a parking district. Felicia Cashin, San Luis Obispo noted fire and pedestrian safety as the largest issues at this location; she feels that the removal of parking on Highland Drive is the best option. Carol Hall, San Luis Obispo stated that vehicles belonging to visitors of the hiking trail are the larger problem at hand, noting hikers walking in the middle of the street and feels that having a tourist attraction in the middle of a residential area is the problem. ---End of Public Comment --- By consensus, Council directed staff to receive and file a presentation on the public safety issues related to the Bishop Peak Emergency Fire Access and Public Egress based on staff's preliminary recommendation to prohibit on -street parking on both sides of Highland Drive and Oakridge Drive from the point at which these two streets split to the termination of both cul de sacs and provided input and guidance to staff to analyze and implement pedestrian and traffic safety enhancements at the Patricia Street trailhead. RECESSED AT 5:35 TO THE REGULAR MEETING OF JANUARY 3, 2017 TO BEGIN AT 6:00 P.M. San Luis Obispo City Council Minutes of January 3, 2017 _ . _ . Page 3 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, January 3, 2017 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Gomez led the Pledge of Allegiance. PRESENTATIONS 2. PRESENTATION - PRESENTATION - UTILITY OF THE FUTURE AWARD PRESENTATION FROM WATER ENVIRONMENT FEDERATION Utilities Director Carrie Mattingly and Pismo Beach Public Works Director Ben Fine provided a presentation regarding the Future Award from the Water Environment Federation. APPOINTMENTS 3. COUNCIL LIAISON SUBCOMMITTEE APPOINTMENTS 2017 City Clerk Gallagher presented the contents of the report. Public Continents: Dia Hurd, San Luis Obispo asked for a reconsideration to tonight's recommendation noting that she feels that one individual Council Member should not be asked to sit on five committees. End of Public Comments--- San Luis Obispo City Council Minutes of January 3, 2017 _Page 4 ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0 to approve Council Liaison Subcommittee assignments for calendar year 2017 as outlined in the 2017 Subcommittee Worksheet. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Stewart Jenkins, San Luis Obispo spoke regarding the oath of local officials to support the Constitution and presented each new Council member with a copy of the California Bill of Rights. Erik Ernstrom, San Luis Obispo spoke regarding drug deals feeling unsafe in his own neighborhood. Lydia Mourenza, San Luis Obispo spoke regarding open government and public transparency; she requested Council agendize the issue in the future. Dia Hurd, San Luis Obispo noted speaking on behalf of a friend, she suggested small type print on City public notices may be an illegal practice. David Brodie, San Luis Obispo spoke regarding climate change and believes his prior attempts to have Council consider the issue have gone unheard. Don Hedrick, San Luis Obispo spoke regarding opportunities in the new year; he noted rigged elections and the need for honest government. Arnold Ruiz, San Luis Obispo spoke regarding restoring the eco system to Laguna Lake and against dredging. Cheryl McLean, San Luis Obispo spoke regarding trees and climate change, she requested the Tree Committee be the first as opposed to the last to review City projects. ---End of Public Comment --- CONSENT AGENDA ACTION: MOTION BY VICE MAYOR RIVOIRE, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0 to approve Consent Calendar Items 4 thru 10. 4. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. 5. RE UEST FOR QUALIFICATIONS — WATER AND WASTEWATER ENGINEERING SERVICES CARRIED 5-0, to: 1. Approve the Request for Qualifications to provide Water and Wastewater Engineering Services, Specification No. 91537 and authorize staff to advertise the Request for Qualifications. San Luis Obispo City Council Minutes of Jauluary 3.2017 Pae 5 2. Authorize the City Manager to execute agreements with selected consulting firms; and 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant services contracts in an amount not -to -exceed the authorized project budget. 6. FY 2015-16 ANNUAL REPORT ON DEVELOPMENT IMPACT CARRIED 5-0, to: 1. Review the 2015-16 Fiscal Year Report on Development Impact Fees; and 2. Adopt Resolution No. 10765 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, accepting the 2015-16 annual report on development impact fees, reaffirming the necessity of development impact fees and make findings related to impact fee balances and in -lieu fees." 7. 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RESERVATION LETTER TO TRANSITIONS -MENTAL HEALTH ASSOCIATION CARRIED 5-0, to authorize the Community Development Director to execute the attached Reservation Letter authorizing the City to reserve $200,000 in Community Development Block Grant (CDBG) funds to Transitions -Mental Health Association for property acquisition of Bishop Street Studios. 8. SAN LUIS OBISPO OFF HIGHWAY VEHICLE GRANT APPLICATION CARRIED 5-0, to: 1. Authorize Fire Department staff to submit grant application to San Luis Obispo County Off Highway Vehicle grant program in the amount of $32,628.00 to purchase one Off Highway Vehicle, configured with a mobile radio and headset system; and 2. Authorize City Manager to execute documents necessary to appropriate the grant funds upon notification that the grant has been awarded; and 3. Delegate the Purchase Authority to the Finance Director to review quotes and award contracts or purchase orders. 9. AUTHORIZATION OF PURCHASES FOR OPEN SPACE PRESERVATION AND MAINTENANCE CARRIED 5-0, to authorize the Finance Director to execute purchase orders in the total amount of $190,000 to acquire four pieces of heavy duty equipment to accomplish the adopted Major City Goal of Open Space Preservation using funding from the approved $285,000 2015-17 Capital Improvement Project for Open Space Preservation: Maintenance. 10. OPEN SPACE MAINTENANCE PLAN PROGRESS REPORT CARRIED 5-0, to receive and file the Parks and Recreation Department's Open Space Maintenance Plan 2016 Progress Report. San Luis Obispo City Council Minutes of January 3 2017 Paize 6 PUBLIC HEARINGS 11. REVIEW OF AN APPEAL (FILED BY DAVID BRODIE) OF THE ARCHITECTURAL REVIEW COMMISSION'S DECISION TO APPROVE A NEW FOUR STORY MIXED-USE BUILDING INCLUDING GROUND FLOOR COMMERCIAL/RETAIL SPACE, 17 EXTENDED STAY HOTEL ROOMS AND A REQUEST FOR A MIXED IISEISHARED PARKING REDUCTION OF 25%. WITH A CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW1( 042 OLIVE STREET, APPL-4010-2016) Ex Parte Communications: Council Member Pease noted having spoken with two ARC Commissioners in order to gain a better sense of their reasoning behind their votes and the feel for discussion at the meeting; Council Member Christianson noted receiving a phone call from Mr. Garcia inquiring if she had any questions, and stated had none; Mayor Hannon, noted having spoken with several community members about the project and with the owner of the IIeritage Inn as well as visiting the site. Council Member Gomez and Vice Mayor Rivoire reported having no Ex Parte Communications. Community Development Director Codron and Planning Technician Van Leeuwen provided with the help of a PowerPoint presentation an in-depth staff report and responded to Council questions. Public Comments: Appellant, David Brodie San Luis Obispo resident noted the assumption of 30 minutes of speaking time, he stated his belief that three new Council Members have not had adequate time to review the Cities Community Design guidelines; adding that the appeal is directed to the ARC and that the project is out of conformance of over 20 guidelines. Appellant, Jamie Loppes, San Luis Obispo resident noted his belief that the ARC departed from their primary charge when they decided to uphold this project of a modern style of architecture; he quoted from the guidelines and with use of a slide show, he provided context. Allen Cooper, speaking on behalf of the appellant noted belief that the ARC did not follow their own guidelines; listing a boxy project design as the reason. By use of a slide show, he provided an alternative project. K. Patel, neighbor to the project and speaking on behalf of the appellant, noted his belief that this design is inappropriate for the proposed area. Madhu Patel, local business owner, speaking on behalf of the appellant noted traffic concerns and parking issues relating to the proposed project. Sanji Vijay, speaking on behalf of the appellant, noted traffic concerns and the loss of views San Luis Obispo City Council Minutes of January 3. 2017 Page 7 to his existing property with the approval of this project. Applicant, George Garcia provided the design overview by discussing the design process and sustainable features of the project. Dia Hurd, San Luis Obispo stated that if the project was designed with sustainability in mind, they should have better accommodated the look of the neighborhood. Greg Wynn, San Luis Obispo and ARC Chair noted a 3-2 vote by the ARC on this project, he requested Council be specific in their findings to better help the ARC in their future decision making process. Don Hedrick, San Luis Obispo spoke regarding extended stay properties and the length of time resident's vehicles will remain in the area, he asked Council reconsider this decision. Matt Sansone, San Luis Obispo noted the beauty in modern architecture and the local need for extended stay properties. Cheryl McLean, San Luis Obispo spoke regarding traffic concerns in the area specific to driveways exiting onto Hwy 1 and her belief this is due to the entrance to the 101 freeway. Diane Duenow, San Luis Obispo spoke regarding design guidelines, and asked to have the appeal upheld. Camille Small, San Luis Obispo spoke regarding traffic congestion on the proposed project street; she noted difficulty in deciphering commercial from residential properties. Stewart Jenkins, San Luis Obispo believes the appeal should be granted and sent back to the ARC for have more San Luis Obispo style architecture included in the design. Brett Strickland, San Luis Obispo noted that he is against parking reductions; he believes character should be infused into the existing neighborhoods. Applicant George Garcia provided closing remarks speaking on the need to be responsive to the environmental needs through socially and energy conscious designs. Appellant, James Loppes, provided answers to Council questions; he added that they are asking for the project to be referred back to the ARC for review of stricter adherence to the guidelines. ---End of Public Comment --- ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY VICE MAYOR RIVOIRE, CARRIED 3-2 ( PEASE AND HARMON VOTING NO) to adopt Resolution No. 10766 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, denying an appeal filed by David Brodie and thereby approving the development of a new four story mixed-use project including ground floor commercial/retail space, 17 extended -stay hotel rooms, and a 25% mixed-use and shared parking reduction, with a categorical exemption from environmental review, as represented Sail Luis Obispo City Council Minutes of January 3, 2017 _ Page_8 in the City Council agenda report and attachments dated January 3, 2017 (1042 Olive Street, APPL-4010-2016)." RECESS Council recessed at 8:45 p.m. and reconvened at 8:50 p.m., with all Council Members present. BUSINESS ITEMS 12. WATER RESOURCE RECOVERY FACILITY PROJECT — DRAFT PREDESIGN AND COST ESTIMATE - C112M CONTRACT AMENDMENT Utilities Director Mattingly and Utilities Deputy Director Hix provided an in-depth staff report with the use of a PowerPoint presentation and responded to Council questions. Ron Williams, Public Comments: Don Hedrick, San Luis Obispo noted his belief that the addition of fluoride into the City water source is poisoning the water supply; he noted the additional monetary savings to the City by not adding it. Janie Rands, San Luis Obispo noted that San Luis Obispo is the only City within the County that adds fluoride to its water supply. ---End of Public Comment --- ACTION: MOTION BY COUNCIL MEMBER GOMEZ, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0 to receive and File the 2014 Local Hazard Mitigation Plan Action Second Annual Update. 13. LOCAL HAZARD MITIGATION ACTION UPDATE. Fire Chief Olson and Department staff Cox provided an in-depth staff report with the use of a PowerPoint presentation and responded to Council questions. Public Comments: None End of Public Comment --- By consensus, Council received and filed the 2014 Local Hazard Mitigation Action Second Annual Update. San Luis Obispo City Council Minutes of January 3 2017 Pae 9 STUDY SESSION 14. REVIEW OF SINGLE -USE PLASTIC WATER BOTTLE AND WATER BOTTLE FILLING STATION REGULATIONS Assistant City Manager Johnson and Principal Analyst Herman provided an in-depth staff report with the help of a PowerPoint presentation and responded to Council questions. Public Comments: Anne Hodges, San Luis Obispo noted for the need for Council to make available, clean alternatives if they decide to take away the plastic water bottle choice of its residents; she added the difficulty surrounding recycling within the City. Cory Jones, San Luis Obispo acknowledged the need for additional water bottle filling stations citing the four currently available refill stations within the City, he noted the positive response to refillable bottles within the community. Janine Rands, San Luis Obispo noted the landfill reduction requirement; and noted the safety of City water. Eric Veium, San Luis Obispo noted support for the installation of dehydration stations as well as the cleaning and maintenance of the stations. Mary Ciesinski, San Luis Obispo, Executive Director of ECOSLO noted the findings of debris collected at their recent coastal clean-up day noting that two of the top ten items found are related to plastic bottles. Brett Strickland, San Luis Obispo urged Council follow the proposed restriction and not consider restrictions to the market at large; he stated that people are concerned about having conveniences removed from private residences; he urged Council to consider the future of the City's financial concerns while weighing the cost of water refill stations. ---End of Public Comment By consensus, Council directed staff to receive and file a presentation on single -use plastic water bottle and water bottle filing station regulations on policy options and provided input and guidance to staff regarding phasing of the project as well as changes to current policies and practices. COUNCIL COMMUNICATIONS AND LIAISON REPORTS Mayor Harmon inquired whether Council had an interest in agendizing the future topic of tiny homes; City Manager Lichtig stated that an update on this topic is already scheduled for the April 4th City Council meeting. San Luis Obispo City Council Minutes of January 3. 2017 Page 10 ADJOURNMENT The meeting adjourned to a Special Joint City Council and Citizens' Revenue Enhancement Oversight Commission Meeting to be held on Tuesday, January 10, 2017 at 6:30 p.m., at the Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo, California for the purposes of holding a Community Forum to discuss the 2017-19 Goal -Setting and Budget Process. The next Regular City Council Meetings are scheduled for Tuesday, January 17, 2017 at 4:00 p.m. and 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. Carrie Gallagher City Clerk APPROVED BY COUNCIL: 02/21/2017