HomeMy WebLinkAbout02-10-2017 Agreement on Downtown Concept Plan - Amendment 1 (Executed)AMENDMENT 1
TO THE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO
AND MICHAEL BAKER INTERNATIONAL
ON THE DOWNTOWN CONCEPT PLAN PROJECT
This Amendment, ("Amendment') entered into this 10h day of February, 2017, by and between
the City of San Luis Obispo, a municipal corporation ("City") and Michael Baker International
("Contractor").
WHEREAS, on August 24, 2015, City requested proposals for Consultant Services for the Downtown
Concept Plan Update, Specification No. 91364; and
WHEREAS, City and Contractor entered into an Agreement for Consultant Services on December 3, 2015
("Agreement'); and
WHEREAS, City has requested, and Contractor is willing, to provide additional services under the
Agreement; and
NOW THEREFORE, in consideration of the foregoing recitals, the premises and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Contactor shall perform the additional tasks not to exceed the costs outlined in Exhibit A-1 to
this Amendment, attached and incorporated herein.
2. In all other respects the terms and provisions of the Agreement, as amended, are hereby ratified
and shall remain the same and unmodified. All other terms not defined in this Amendment shall
have the same meaning as ascribed to them in the Agreement, as amended.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this
Amendment 1.
Michael Baker International, Inc. City of San Luis Obispo
By: // By:
Si na�ure Community Development Director
Si Pa id
Name/Title
Attest:
&
City Clerk
pr ed as to For
B:
ity Attorney
Downtown Concept Plan
Exhibit A-1
Meet with City PM to discuss
Client Check in Meetings, ,direction, CVT agendas/
I City PM loutcomes and next steps
I Prepare one additional round of
revisions to the DTCP illustrative
Additional Round of to include CVT and community
visions to DTCP I inout
Consultation with KTU+A on
mobility revisions, and up to 5
Mobility and illustration I 13D cross sections or intersect
MBI Feel 10 Over Fee KTU+A Fee TOTAL
$2,205
$3,045
$1,070 $200
$1
$1
$1
$2,900 $1,200'
$3,5001 $4,
$3,5001 $33,
Task Descriptions
F1. Neighborhood Meetings (2) — MBI will attend up to 2 neighborhood meetings, record input received and synthesize comments from the
community into the overall community input summary memorandum for use in CVT Subcommittee meetings. Scope assumes 2 hours prep, 6
hours attendance/setup/breakdown and 6 hours for summarizing, integrating input into cumulative summary, discussing with staff and
finalizing/formatting outreach summary memorandum.
Attend/participate in discussion
Fl. Neighborhood Meetings
and update public input
!
(2)
summary memo_
_
Provide support materials and
F2. CVT Subcommittee
technical support for
Meetings
subcommittee meetings
F3. Additional CVT Meeting
Prepare for and facilitate
#9
meeting with the CVT
F4. Additional CVT Meeting
Prepare for and facilitate
#10
meeting with the CVT
F5. Additional CVT Meeting
Prepare for and facilitate
#11
meeting with the CVT
F6. Additional CVT Meeting
Prepare for and facilitate
#12
meeting with the CVT
Additional funds needed to
prepare materials for final
ii
F7. Additional Funds for I
;Final Workshop I
workshop
Meet with City PM to discuss
Client Check in Meetings, ,direction, CVT agendas/
I City PM loutcomes and next steps
I Prepare one additional round of
revisions to the DTCP illustrative
Additional Round of to include CVT and community
visions to DTCP I inout
Consultation with KTU+A on
mobility revisions, and up to 5
Mobility and illustration I 13D cross sections or intersect
MBI Feel 10 Over Fee KTU+A Fee TOTAL
$2,205
$3,045
$1,070 $200
$1
$1
$1
$2,900 $1,200'
$3,5001 $4,
$3,5001 $33,
Task Descriptions
F1. Neighborhood Meetings (2) — MBI will attend up to 2 neighborhood meetings, record input received and synthesize comments from the
community into the overall community input summary memorandum for use in CVT Subcommittee meetings. Scope assumes 2 hours prep, 6
hours attendance/setup/breakdown and 6 hours for summarizing, integrating input into cumulative summary, discussing with staff and
finalizing/formatting outreach summary memorandum.
F2. CVT Subcommittee Meetings • MBI will prepare a packet for each subcommittee including relevant policies, input on each topic gathered to
date (online, workshops, stakeholder interviews) relevant background information. MBI will work with staff to finalize clear goals and outcomes to
be accomplished during each CVT subcommittee meeting, and support the CVT by providing supplemental information and direction as necessary.
F3 -F6. Additional CVT Meetings (Meetings #9.12) — MBI will meet with staff to finalize the presentation and agenda for additional CVT meetings to
discuss plan refinement and public input direction. MBI will summarize CVT meeting outcomes into an Action item Memorandum.
F7. Additional Funds Needed for Final Workshop — Due to funds expended in preparation for the final workshop that was slated for fall 2016, an
additional 25 hours will be needed to finalize the materials and public input summary.
F8. Client Check in Meetings with City PM —This item is to account for the continued pattern of staff/consultant regular check in meetings, emails,
and phone calls which are required to discuss outcomes of each event/meeting and necessary next steps. The project timeline has been extended
beyond the original end date of 12/2016 and therefore we anticipate an additional 20 hours of time for MBI and approximately 6 hours for 10 Over
to coordinate with staff by phone and in person to review and discuss outcomes and direction following additional CVT meetings as well additional
time needed for preparation of materials and presentations to advisory bodies, agenda development, direction formulation and presentation beyond
our current scope of work and budget. Our estimate assumes approximately 22 hours of MBI/City project manager and team coordination time and
8 additional hours to coordinate and prepare for meetings and hearings beyond the original scope.
Fg. Additional Round of Revisions to DTCP —10 Over and MBI will prepare revisions to the DTCP illustrative and supplemental narrative to include
CVT and community input, and advisory body direction.
F10. Consultation with KTU+A on mobility recommendations, and development of up to 5 3D scross sections or intersection illustrations