HomeMy WebLinkAbout06-20-2017 Item 16, JohnsonCouncil Memorandum
DATE: June 15, 2017
TO: Mayor and Council
COUNCIL MEETING: C2�2,D l-7
ITEM NO.: l to
RE 'EIVED
JUN 15 2097 j
SLC ,CITY CL±I � ?
FROM: Derek Johnson, Assistant City Manager
VIA: Katie Lichtig, City .Manager
SUBJECT: Recommended Community Budget I ask Force. (Item # 16) Amendments
MEETING PROCEDURE
Since the publication of the Council Agenda Report, staff has had the opportunity to discuss the proposed
process framework with Don Maruska. Mr. Maruska has facilitated numerous financial plan community
forums for the City and processes like the one outlined in the packet in many communities over the last
three decades. Should Council move forward with the recommended actions, Mr. Maruska will assist the
City in facilitating this effort and made several good suggestions. Many of his suggestions can be handled
administratively and one requires action by the City Council.
The key suggestion that requires City Council action is to adjust section 6 B) 9) of the Task Force guidelines
to specify that Council recommendations will be ranked by those that receive the greatest amount of Task
Force support. The following is the recommended edits to this section:
9) Quorum: A majority of the members of the Task Force constitute a quorum. Decisions are
made by a majority of the members present and voting. No business may be transacted if fewer
than a quorum is present. Formal votes by a committee are to have a motion and second, prior
to allowing further discussion and a vote. Recommendations to the City Council shall be
prioritized by those that receive the Zreatest amount of Task Force support.
MEETING DATES
One of the many logistical challenges for a community engagement process will be to settle on a recurring
meeting date and time that works for all nine members and the community. The process map included as
Attachment B in the Council agenda report shows two meetings per month. In order to help the City Council
and applicants evaluate their availability to fully participate, Staff is recommending that regular meetings
be held on the 1St and 3`d Thursdays of each month (Table 1) and that meetings begin at 5:30 pm. Special
meetings may be called as needed.
Table 1
September October November
September 7, 2017 October 5, 2017 November 2, 2017
September 21, 2017 October 19, 2017 November 16, 2017
Staff recommends that the first meeting be a joint meeting between the City Council and Task Force to
establish expectations and use it as a community forum to generate ideas for the Task Force to evaluate
during the process. More details about the format and substance of the meeting will be shared in a staff
report leading up to the joint meeting.
A
tAcouncil agenda reports\2017\2017-06-20\citizen's budget task force\agenda correspondence. docx