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Home My WebLink About07-05-17 PRC Minutes Minutes PARKS AND RECREATION COMMISSION 5 July 2017 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 5th day of July 2017 at 5:33 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian. ROLL CALL – QUORUM NOT MET. NO ACTIONS TAKEN Present: Chair Greg Avakian, and Commissioners Susan Olson and Jeff Whitener Absent: Vice Chair Thurman, Commissioner Schwab, resignation of Commissioner Single Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett, Senior Civil Engineer Michaele McGuire, Recreation Supervisor Devin Hyfield PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of Minutes ACTION: DEFER APPROVAL OF THE REGULAR MEETING MINUTES OF JUNE 7, 2017 TO THE SEPTEMBER 6, 2017 MEETING FOR QUORUM OF THE PARKS AND RECREATION COMMISSION. 2. Consider Cancellation of August 2nd PRC Meeting The consensus of the three members was to cancel the August 2nd meeting. Chair Avakian reminded the Commission that it typically cancels the summer August meeting due to staff and PRC Member’s travel schedules. He added that the next regular meeting of the Commission will be on September 6, 2017. Staff Mudgett said that the cancellation of the August meeting will be publicly noticed. PUBLIC HEARINGS AND BUSINESS ITEMS 3. Laguna Lake Golf Course Club House Evaluation and Recommend Remodel Concept Staff Mudgett provided the Commission with a brief background of the Laguna Lake Golf Course and the pro-shop building assessment project. She added that all parks and recreational facilities will be evaluated as part of the upcoming Parks and Recreation Element Update and master planning efforts which would ideally prioritize any future capital projects as a result. Minutes – Parks and Recreation Commission Meeting of July 5, 2017 Page 2 Senior Civil Engineer, Michael McGuire, presented an overview of the golf course pro-shop assessment which began in December 2015. Current pro-shop in significant disrepair and a not a candidate for remodeling and represent new concepts to meet current recreational needs. Consultant Joe Wilcox, KBZ Architects, Inc. offered the preliminary concept resulting from the golf course building assessment which included the following elements. 1. Covered Storage for Golf Carts 2. Restrooms remain 3. Community Building (meeting space, restaurant, storage) 4. Pro-Shop (starters (view of greens), Golf staff offices) 5. Buildings situated to perform as a windbreak 6. Outdoor seating/dining/gathering area 7. Roof construction conducive to future solar panels (noted City Mayor’s support to make the City a “Net Zero” City for energy usage) A final report will be available to the Parks and Recreation Department. Staff McGuire said that the assessment concludes this phase of work. He said the next phase would include approval of final designs, prioritizing this construction project as a Capital Improvement Project with allocation of funding and City Council’s approval. Public Comment None Commission Comments followed. By consensus, the Commission provided support of the conceptual design and elements as presented. 4. Presentation: Whiffle Ball Fields Concept Director Shelly introduced community member Bill Mott to present a unique recreational opportunity and legacy project for Whiffle Ball. Mr. Mott shared with the Commissioners that whiffle ball is experiencing its 7th annual tournament, called “Whiffle Fest”. He presented to the Commission the concept of new Whiffle Ball Fields at Emerson Park, as drafted by Bill Isaman. He added that the field could support a multi-use for miniature youth baseball, t-ball, “challenger ball” for disabled youth, adult whiffle ball league or drop-in play. Whiffle Ball would be seeking grants and fund raising efforts to construct future fields. Mr. Mott invited the Commissioners to attend the next whiffle ball tournament in August. Public Comment None Commission Comments followed. Commissioners Olson asked about the availability of public restrooms. Director Stanwyck answered that portable toilets could be provided as condition of a special event permit. Director Stanwyck continued to add that the future update to the Parks and Recreation Element would assess the park needs and address any needs to future public restrooms at this park. Commissioner Olson asked about funding opportunities. Director Stanwyck responded that private organizations or non-profits could be eligible for more specific grant opportunities than the City. Minutes – Parks and Recreation Commission Meeting of July 5, 2017 Page 3 Commissioner Whitener was in support of the whiffle ball idea only if the current recreation of Emerson park remained. Staff Devin Hyfield, Recreation Supervisor, responded the Rugby uses this field in the summer to practice and drop-in play. Commissioner Whitener asked when play would occur. Mr. Mott responded that games would typically occur on weekends when parking lot and on-street parking would be available. Director Stanwyck added that tournaments would be permitted as special events to regulate attendance and parking. Chair Avakian was in support of the whiffle ball concept. He expressed concern about the potential displacement of current recreational uses of the park. Mr. Mott said the park would still be open for drop-in play. Chair Avakian asked about potential impacts to the surrounding neighborhood regarding lights and/or noise. Director Stanwyck replied that lighting has positive and negative impacts with one positive impact being better lighting at the park and reduced undesirable nighttime activities. Overall the Parks and Recreation Commission was in support for the Whiffle Ball concept. Director Stanwyck spoke about “next steps” for this concept which would include a more formalized design, formalized Commission support, a donation agreement for formal acceptance by City Council, and funding raising/partnerships and grant opportunities to support construction efforts. COMMITTEE COMMUNICATIONS 5. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming and City updates. • Council unanimously adopted the 2017-19 Financial Plan on June 20, 2017. Staff will return to the Commission with a project plan for the Parks and Recreation Element update and Master Plan in the Fall. • Preliminary meeting with LDS Church to discuss options for a future park in the North Broad Street area • Water Safety Day on July 15th, included is free swim and water obstacle course • Pool Jr. Lifeguards Program July 17th-28th • Parks Supervisor, Jeff Hendricks, invites the Council for a field visit of Damon Garcia Sports Complex to view the progress of kikuyu grass growth. • Trailhead Kiosk dedication Terrace Hill on Thursday, July 6 at 3:00pm • Friday Night Skate on July 7th • Family Camp Out at Laguna Lake Park on August 12 • Movies in Mission on August 5th, 12th and 19th • SLO Triathlon on July 23rd. Still in need of volunteers. • Olas Portola public art dedication scheduled for August • Youth summer camper and box art program event • Progress on Sinsheimer Playground nearing completion. Pathways will be open for SLO Triathlon. Unfortunately, playground elements will not be open prior to SLO Triathlon. LIAISON REPORTS 6. Subcommittee Liaison Reports • Adult and Senior Programming: No report. • Bicycle Advisory Committee: Commissioner Olson said the BAC meets this month on July 20th. There was no report. Minutes – Parks and Recreation Commission Meeting of July 5, 2017 Page 4 • City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian reported golf course was testing of aeration equipment, golf revenue is up, kids play free program had 67 kids, promotional programs have doubled, 1st Tee Camp starts July 17th. • Tree Committee: Vice Chair Thurman was absent. No report. • Jack House Committee: Commissioner Whitener was not in attendance of the last Jack House meeting and asked Director Stanwyck to provide input. Director Stanwyck said that a special meeting will be held on July 19th to address the current policy void for the management of the historic home. She added that the Parks and Recreation element update and master plan will assess this facility for future uses. • Youth Sports: Commissioner Schwab was absent. No report. Commission Communications Director Stanwyck expressed that there are currently two vacancies on the Parks and Recreation Commission, and noted that Commissioner Whitener will be terming-out effective March 2018. The Department will be developing a flyer and actively recruiting for individual passionate about parks and recreation. Chair Avakian mentioned that he will be attending the Quarterly Mayor’s Meeting to report on recent Parks and Recreation activities. He will be on vacation during the end of July. ADJOURNMENT The meeting adjourned at 6:41 p.m. to the regular Parks and Recreation Commission scheduled for September 6, 2017 at 5:30 p.m., in the Parks and Recreation Department Conference Room located at 1341 Nipomo Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 09/13/17