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Home My WebLink About10/24/2017 Item 11, Carloni �"d`��,��"��C�IIf...�V'°�� ll6:�1'��"��'�rm lo��`��2.J�'t ��°�'~,i� 'V��o: r� , m..�.. ..._.� ��,,,,�,,� ��.M..�� .�.�w��. �.. Co��ci 1 e�or,�ndr�� . �� . � � , , a . �e . �� y � l � ��micm �� P October 23, 2017 ` � i � TO: City Council FROM: Marcus Carloni, ��i�n�l�iYity Coordinator VIA: Derek Johnson, ",�ty��er SUBJECT; Climate Action Task Force MOU (10/24/2017 Business Item#11) Modification to MOU language The purpose of this agenda correspondence is to propose a modification to the language contained in the Memorandum of Agreement (MOU) attached to the Climate Action Task Force Council Agenda Report. The MOU is between the City and the "Community Climate Action Task Force," a subgroup of SLO Clean Energy. SLO Clean Energy is an existing unincorporated association that is fiscally sponsored by the Community Foundation of San Luis Obispo County. As such, the Community Foundation has requested that they be included in the MOU's introductory paragraph and be signatory to the MOU. These changes have been reviewed and accepted by the City Attorney's office and are included in the amended MOU attached hereto (see highlights). Please contact Marcus Carloni (mcarloni@slocity.org) should there be any questions. �� «�� i��i��`�� ` � �� II�� y��„m e;i �� MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN LUIS OBISPO AND THE COMMUNITY CLIMATE ACTION TASK FORCE This Memorandum of Understanding ("Agreement") is entered into this _day of 2017(the"Effective Date"),by and between the City of San Luis Obispo,a municipal corporation and charter city(herein referred to as"City")and the Community Climate Action Task Force, a subgroup of SLO Clean Energy, an unincorporated association fiscally sponsored by The �"�rc��uF��ty C��ar�c�a�i�r� �� i� �C)b�� "a�t��y ��r��i�� rr�.ti� ��r �� w�:�� k F"+�r��"�, !��ity and the Task Force are sometimes referred to herein as "the Parties." WITNESSETH WHEREAS, in January 2017 the City made Climate Action a Majar City Goal in the 2017/2019 Financial Plan with an overall goal of reducing citywide greenhouse gas (GHG) emissions; and WHEREAS,the Major City Goal work program includes fourteen objectives(provided in Exhibit 1),which include to update/implement the Climate Action Plan,assess requirements/achieve a net- zero city target, develop energy efficiency incentives, improve energy efficiency in City facilities, and to identify/assign resources to perform the work needed to achieve the objectives; and WHEREAS, The Major City Goal work program indicates that the City will support the establishment of a community climate action coalition by engaging other jurisdictions, professionals, elected officials, and residents to enhance community education, participation, and advocacy in all City and regional climate action adaptation and GHG emission reduction efforts; and WHEREAS, the city's intent in supporting a coalition is to work with community members/leverage experience in climate adaptation as well as involve, and keep informed, the community's residents and businesses in the city's climate action efforts; and WHEREAS, the Climate Action Task Force, a group of citizens, has proposed to become said coalition — to function as an indcpcndcnt group working with the City to accomplish major city goal wark program objectives by assisting with research, evaluation, public engagement, design, and implementation of objectives; and WHEREAS, City recognizes that the members of the Task Force will have complimentary experience in climate adaptation and will be able to support the City's GHG reduction and community outreach goals, and through this MOU, the Parties wish to work together toward the attainment of mutual goals; and NOW, THEREFORE, in consideration of the mutual covenants, conditions, promises, and agreements herein set forth, City and the Task Force hereby agree as follows: TERMS 1. Recognition of Mutual Benefit. It is in the interest of the City to explore opportunities for partnership in achieving the goals of the climate action major city goal—reducing communitywide greenhouse gas emissions. The City and the Task Force have aligned goals in this regard and this Memorandum of Understanding City of San Luis Obispo/Climate Action Task Force agreement may serve as a first step for future agreements and a broader scope relative to future climate action objectives. 2. Task Force Charter/Annual Work Plan. Within two months after this agreement is signed the Task Force will provide the City with a Task Force Charter/Annual Work Plan. The charter/annual work plan will include the mission of the Task Force and include the anticipated scope of activities for the year. a. The Task Force will determine their own membership which will be structured with a core group of inembers (e.g. 8-person board). Task Force member selection is expected to be a process open to individuals interested in supporting the City's climate action work program objectives as provided in section 3 and Exhibit 1 herein. b. The Task Force will select a lead role (e.g. task force chair)/primary point of contact between the Task Force and the City's Sustainability Coordinator. c. Meetings of the Task Force are expected to be open to individuals who are interested in being involved in climate action efforts and meetings will be as inclusive as possible to those who want to contribute. d. The City's Sustainability Coordinator and a Councilmember will be designated to provide support to the Task Force on an ongoing basis. 3. Scope and Objectives. The Task Force will operate within the scope of the majar city goal work program(attached hereto as Exhibit 1)with particular attention given to the high impact objectives noted in bold in the action plan and will work to enhance community education, participation, and advocacy in all City and regional climate action adaptation and GHG emission reduction efforts; and a. By January 31 of each year: The Task Force will submit an annual report on the annual work plan to the City Manager or their designee that describes the actions the Task Force undertook during the previous calendar year and actions the Task Force plans to take in the upcoming calendar year. b. The Task Force will work to be a primary voice in the community to engage the public and promote the City's climate action efforts and organize community education materials, forums and events to inform residents and businesses about greenhouse gas reducing opportunities. i. The Task Force will work to develop outreach materials, such as an informational pamphlet, to inform residents and businesses about greenhouse gas reducing opportunities consistent with the intent of the City's climate action goals. The pamphlet and/or other outreach materials will be delivered to the community on a quarterly basis. Memorandum of Understanding City of San Luis Obispo/Climate Action Task Force ii. The Task Force will coordinate a booth/informational stand or other form of outreach presence at regular community events (e.g. Farmer's Market, Good Morning SLO) on a quarterly basis. iii. The Task Force will take the lead on organizing/supporting community outreach around city-initiated community events such as Net Zero Energy Day, and assisting/supporting other similar events that are not necessarily initiated by the city (e.g. drive electric week). iv. The Task Force will designate a member(s) to be involved in local and regional climate action groups such as Central Coast Clean Cities Coalition and the Central Coast Climate Collaborative. c. The Task Force will work to help achieve the objectives/timelines outlined in the climate action major city goal work program (Exhibit 1) in particular; i. The Task Force will help with the Climate Action Plan update by researching best practices in other jurisdictions and recommending new/updated GHG reduction measures. ii. The Task Force will help to develop an enhanced incentives program to encourage energy efficiency and reduction of GHG emissions in the community. The incentives program will include incentives for retrofits to existing structures as well as incentives far new development projects to reduce GHG emissions and provide efficient structures (e.g. LEED certified buildings). iii. The Task Force will help to research and assess the requirement to achieve a net zero city target including helping to identify opportunity sites in the City to create net zero district(s). iv: The Task Force will assist with research and implementation of a Community Choice Energy program including providing technical resources and other support to evaluate, design, and implement the program. v. The Task Force will help to research, design, and implement electric vehicle charging infrastructure and help to support electric vehicle adoption in the community. 5. Facilities. The City will allow the Task Force to use City facilities, pending availability, and waive rental fees associated with the use of City facilities such as the Ludwick Center. 6. Funding. The Climate Action Major City Goal work program identified limited funding to be available from the City to support a Community Climate Action Coalition. These funds are to be associated with objectives/tasks outlined in this agreement.Written proposals for use of funds will include cost,purpose,and expected outcomes for use of funds and will be provided to the City two weeks in advance of when funds will be needed. 7. Termination of Agreement by City. Either party may terminate this MOU for any reason whatsoever upon written 90-day notification of such termination. Memorandum of Understanding City of San Luis Obispo/Climate Action Task Force 8. Relationship of Parties. The Task Force shall be considered an independent organization and not an agent, officer or employee of the City. Task Force officers, members, affiliates, volunteers, employees and independent contractors shall not be considered agents, officers or employees of the City. 9. Compliance with Laws. The Task Force shall comply with all applicable statutes, ordinances, or regulations now or hereafter adopted by any federal, state or county governmental entity, and with all ordinances, regulations, policies and guidelines now or hereafter adopted by the City. Upon request by City, the Task Force agrees to have its members execute waivers and releases of liability for any activities which in City's opinion warrants such waivers and releases to be executed prior to participation in such activity. 10. Amendments. The City Manager or designee will consider any proposed amendments to this MOU. Proposed amendments that do not significantly affect scope, objectives, outcomes or deliverables that are considered minor in nature may be approved by the City Manager or designee. Other material amendments shall be reviewed for approval by the City Council. 11. Counterparts. This MOU may be executed in counterparts,each of which shall be deemed an original and all of which, taken together, shall constitute one and the same instrument,binding on each signatory thereto. ATTEST CITY OF SAN LUIS OBISPO Carrie Gallagher Date Heidi Harmon Date City Clerk Mayor APPROVED AS TO FORM: COMMUNITY CLIMATE ACTION TASK FORCE J. Christine Dietrick Date [Name: ] Date City Attorney President Ti�� `'��.��1'��"�"1� ��"1�� LUIS OBISPO COC:,�1�TY Heidi McPherson Date Chief Executive Officer