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Home My WebLink About08-15-2017 MinutesCouncil Minutes City Hail, 990 Palm Street, San Luis Obispo Tuesday, August 15, 2017 Regular Meeting of the City Council CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, August 15, 2017 at 3:00 p.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. Derek Johnson, Assistant City Manager, was present intermittingly throughout the Closed Session. PUBLIC COMMENT ON CLOSED SESSION ITEMS Jan Marx End of Public Comment --- San Luis Obispo Page 1 San Luis Obispo City Council Minutes of August 15, 2017 Page 2 CLOSED SESSION A. Consideration of Public Employee Appointment Pursuant to Government Code § 54957(b)(1) Title: City Manager B. Consideration of Public Employee Appointment Pursuant to Government Code § 54957(b)(1) Title: Interim City Manager ADJOURNED TO THE REGULAR MEETING OF AUGUST 15, 2017 TO BEGIN AT 4:00 PM. San Luis Obispo City Council Minutes of August 15, 2017 Page 3 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, August 15, 2017 at 4:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATIONS 1. CAL POLY STUDENT ENROLLMENT PRESENTATION Cal Poly Vice President of Student Affairs Keith Humphrey provided a presentation on Cal Poly student enrollment. STUDY SESSION 2. WATER AND WASTEWATER RATE STRUCTURE REVIEW Utilities Director Carrie Mattingly, Utilities Project Manager Jennifer Metz, and HDR Inc. representative Shawn Koorn provided an in-depth staff report and responded to Council questions. Mayor Harmon exited the dais at 4:55 pm, she returned at 5:04 pm. Public Comments: None ---End of Public Comment --- By consensus, Council directed staff to prioritize rate structure goals and receive and file the second of four Water and Wastewater Rate Structure Reviews with HDR Engineering, Inc. ADJOURNED AT 5:22 PM TO THE REGULAR MEETING OF AUGUST 15, 2017 TO BEGIN AT 6:00 PM. San Luis Obispo City Council Minutes of August 15, 2017 _ Page 4 CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on Tuesday, August 15, 2017 at 6:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Katie Lichtig, City Manager; Christine Dietrick, City Attorney; Derek Johnson, Assistant City Manager; and Carrie Gallagher, City Clerk; were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PLEDGE OF ALLEGIANCE Council Member Pease led the Pledge of Allegiance. CITY ATTORNEY REPORT ON CLOSED SESSION City Attorney Dietrick stated that there was no legally reportable action for Closed Session Items A and B, Council did however provide direction to staff regarding the City Manager appointment process and has authorized staff to issue a subsequent communication regarding the details of that process, she noted its forthcoming in the next 24 hours. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Thomas Athanasion Jeff Brubaker, Transportation Planner for the San Luis Obispo Council of Governments ---End of Public Comment --- CONSENT AGENDA ACTION: MOTION BY COUNCIL MEMBER CHRISTIANSON, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to approve Consent Calendar Items 3 thru 14. 3. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES CARRIED 5-0, to waive reading of all resolutions and ordinances as appropriate. San Luis Obispo City Council Minutes of August 15, 2017 Page 5 4. MINUTES OF JUNE 6 2017 JULY 11 2017 AND JULY 18 2017 CARRIED 5-0, to approve minutes of the June 6, 2017, July 11, 2017 and July 18, 2017 City Council meetings. 5. AUTHORIZATION TO ISSUE AN RFP FOR AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM CARRIED 5-0, to: 1. Approve the issuance of an RFP for an Enterprise Resource Planning (ERP) software system; and 2. Authorize the City Manager to execute agreements with selected ERP software vendor and/or software implementer based on the software vendor/implementers selected if proposal is within approved total implementation budget; and 3. Authorize the Finance Director or their designee to execute Purchase Orders to software vendor and/or consulting services based on the software selected and contracts negotiated in an amount not -to -exceed the authorized project budget. 6. ORDINANCE ADOPTION AMEND TITLE 17 OF THE MUNICIPAL CODE ASSOCIATED WITH DEVELOPMENT AGREEMENTS CARRIED 5-0, to adopt Ordinance No. 1636 (2017 Series) entitled "An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 (Zoning Regulations) of the Municipal Code associated with Development Agreements with an exemption from Environmental Review (CODE -0107-2017)." Public Comments: Lydia Mourenza ---End of Public Comment --- 7. APPROVAL OF THE FINAL MAP FOR TRACT 2428-2.3008 CALLS MALVA (f R 121-13) CARRIED 5-0, to adopt Resolution No. 10825 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the final map for Tract 2428-2 (3000 Calle Malva, TR 121-13)" and authorizing the Mayor to execute a Subdivision Agreement. 8. ORDINANCE ADOPTION AMENDING CHAPTER 10.52.010 (PARKING METER ZONE RATES) OF THE SAN LUIS OBISPO MUNICIPAL CODE CARRIED 5-0, to adopt Ordinance No. 1635 (2017 Series) entitled "An Ordinance of the City Council of the City of San Luis Obispo, California, amending Section 10.52.010 (Parking Meter Zone Rates) of the San Luis Obispo Municipal Code" to increase parking San Luis Obispo City Council Minutes of August 15, 2017 Page 6 rates for metered spaces effective January 1, 2018 and again on July 1, 2020. 9. AUTHORIZE CITY MANAGER TO ENTER INTO A SOLE SOURCE CONTRACT WITH CENTRE FOR ORGANIZATION EFFECTIVENESS (COE) FOR EMPLOYEE AND LEADERSHIP DEVELOPMENT PROGRAM CARRIED 5-0, to: Authorize the issuance of a purchase order to the Centre for Organizational Effectiveness (COE) in the amount of $123,750; and 2. Authorize the City Manager to execute a sole source agreement with the COE not to exceed $123,750 for fiscal year 2017-18 to continue a comprehensive employee and leadership development and core competency program for the City of San Luis Obispo. 10. HUMAN RESOURCES AND FINANCE DEPARTMENTS' OFFICE RECONFIGURATION SPECIFICATION NO. 91525 CARRIED 5-0, to: 1. Approve construction documents for "Human Resources and Finance Departments' Office Reconfiguration"; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the construction contract if the lowest responsible bid is within the Engineer's Estimate of $112,939; and 3. Authorize allocation of $185,848 from the General Fund balance. 11. AMENDMENT TO THE GRANT AGREEMENT WITH COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC. (CAPSLO) FOR FUNDING FOR THE HOMELESS SERVICES CENTER (40 PR& O} CARRIED 5-0, to approve the amendment to the grant agreement with CAPSLO for funding for the homeless services center (40 Prado) to extend the term for completion of the project by June 30, 2018. 12. AMENDMENT TO THE AGREEMENT WITH BARNETT COX & ASSOCIATES (BCA) FOR COMMUNICATIONS SUPPORT SERVICES CARRIED 5-0, to approve the amendment to the agreement with BCA for communications support services. 13. CLAIM SETTLEMENT DELEGATION TO CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) FOR WORKERS' COMPENSATION CLAIMS INCURRED PRIOR TO MEMBERSHIP CARRIED 5-0, to adopt Resolution No. 10826 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, delegating claim settlement authority to the California Joint Powers Insurance Authority for workers' compensation claims incurred San Luis Obispo City Council Minutes of August 15. 2017 Page 7 prior to membership." 14. HIGHLAND DRIVE GATEWAY MONUMENT PROJECT, SPECIFICATION NO. 90766 - PG&E EASEMENT CARRIED 5-0, to adopt Resolution No. 10827 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, approving the real property easement agreement with Pacific Gas & Electric for utility service" authorizing the Mayor to execute the agreement to allow for utility relocation at the Highland Drive Gateway Monument. PUBLIC HEARINGS AND BUSINESS ITEMS 15. SAFE ROUTES TO SCHOOL PLAN FOR BISHOP'S PEAK AND PACHECO ELEMENTARY SCHOOLS Public Works Director Daryl Grigsby, Transportation Manager Jake Hudson, and Active Transportation Manager Adam Fukushima with the use of a Power Point presentation provided an in-depth staff report and responded to Council questions. Public Comments: Mike Bennett, Executive Director of Bike SLO County and Managing Director of the Central Coast Distracted Driving Awareness Partnership Lea Brooks, Chair of Bicycle Advisory Committee Lydia Mourenza ---End of Public Comment --- ACTION: MOTION BY VICE MAYOR RIVOIRE, SECOND BY COUNCIL MEMBER CHRISTIANSON, CARRIED 5-0 to: Adopt Resolution No. 10828 (2017 Series) entitled "A Resolution of the City Council of the City of San Luis Obispo, California, adopting the Safe Routes to School Plan for Bishop's Peak and Pacheco Elementary Schools, amending the 2013 Bicycle Transportation Plan to include the Class I Path between Ramona Dr. and Foothill Blvd., and adopting an Addendum to the initial study/Negative Declaration for the 2013 Bicycle Transportation Plan." Council majority adopted the staff recommendation with added direction to pursue a protected bikeway facility (cycle track) along Ferrini Road, creating a continuous link between Foothill Boulevard and Pacheco Elementary School. STUDY SESSION 16. BROAD STREET BICYCLE BOULEVARD OPTIONS For clarification purpose on tonight's item 16, at the request of Mayor Harmon, City Manager Lichtig stated for the record the Council Policy and Procedure definition of a Study Session. San Lgis Obispo City Council Minutes of August 15 2017 Page 8 Public Works Director Daryl Grigsby, Transportation Manager Jake Hudson, and Transportation Planner -Engineer Luke Schwartz with the use of a Power Point presentation provided an in-depth staff report and responded to Council questions. Public Comments: Glen Priddy Louis Dutra Dale Clifford Mary Rider Mary Mitchell, Oswald Olmos Madelyn Rodner Marilyn Gordon Steve Kadin Shawn Foy Allison Donatello Tom Boyle Jon Haddeland, local business owner Ken Emmer Susan Bailey Kadin Chuck Margaroli Ron Elyus David Houghton Charles Birdsong Melanie Mills Charles Feltman Saundra Carscaden Bernadette Monterosa Frank DuFault Mike Bennett, Bike SLO County Diane Kirby Rebecca Hicks, local business owner RECESS Council recessed at 8:15 p.m. and reconvened at 8:26 p.m., with all Council Members present. Diane Hunt Roberts John Teitel Lea Brooks, Chair of the Bicycle Advisory Committee Crissa Hewitt Garrett Otto Stephanie Ridley T. Keith Gurnee Kim Bisheff Lydia Mourenza Jaime Lewis, Bishop Peak Safe Route to School Coordinator San Luis Obispo City Council Minutes of August 15, 2017 Page David Schlossbeg Cheryl McLean David Glidden Russ Kimmel Corliss Campbell Richard Schmidt Elizabeth Farrington Holly Garcia Diane Raj Camille Small ---End of Public Comment --- By consensus, Council directed staff to receive and file the following: 1. Hold a study session and receive a presentation on three alternatives for the Broad Street Bicycle Boulevard; and 2. Receive public input and provide guidance to staff regarding the Council's preferred alternative; and 3. Direct staff to complete the Broad Street Bicycle Boulevard plan with the Council's preferred alternative and return to Council for consideration of the completed plan. PUBLIC HEARINGS AND BUSINESS ITEMS 17. SCHEDULE OF CITY COUNCIL MEETINGS FOR 2018 City Clerk Gallagher provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment --- ACTION: MOTION BY COUNCIL MEMBER PEASE, SECOND BY COUNCIL MEMBER GOMEZ, CARRIED 5-0 to the following: Establish a regular meeting schedule for the 2018 calendar year; and 1. Reschedule the regular City Council meeting of January 2 to January 9, 2018; and 2. Reschedule the regular City Council meeting of July 3, to July 10, 2018; and 3. Reschedule the regular City Council meeting of November 6 to November 13, 2018 4. Cancel the regular City Council meetings of August 7 and December 18, 2018. San Luis Obispo City Council Minutes of August 15, 2017 Pae 10 COUNCIL COMMUNICATIONS AND LIAISON REPORTS Harmon reported meeting with Assemblyman Cunningham to discuss several local issues that the two are working on together, she added having visited two local area hospitals with the Chamber Visit Council; she stated that she had recently traveled with colleagues to Colorado and mentioned observing strong similarities between the two cities. Council Member Pease reported on having attended the Boulder Denver trip, she expressed a hope to have a chance in the future to share what she had learned, and noted having met with SLOCOG to discuss regional transportation options and how they relate to the City. ADJOURNMENT The meeting was adjourned at 10:07 p.m. The next Regular City Council Meeting is scheduled for Tuesday, September 5, 2017 at 4:00 p.m., and 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. Carrie Gallagher City Clerk APPROVED BY COUNCIL: 10/17/2017