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HomeMy WebLinkAbout02-14-18 JHC Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, February 14, 2018 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, February 14, 2018 at 5:31 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Kathi Settle. ROLL CALL: Chair Kathi Settle, Vice Chair Toni Kincaid, Committee Members Chuck Crotser, Dorothy Sundbye, and Jeff Whitener TARDY: ABSENT: Committee Members: Bob Gordon STAFF: Dave Setterlund, Recreation Supervisor; Melissa Mudgett Recreation Manager Public in attendance: Donn Clarius, Mitchell Cameron, Joshua Olivarria Public Comment Donn Clarius expressed that as a docent and historian he is concerned with the future of the Jack House. Donn would like to see younger docents and to have the home open for Christmas. CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of the Minutes ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE COMMITTEE FOR JANUARY 17, 2017. MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER KINCAID, AND CARRIED 5:0:0 to approve the minutes of Regular Meeting of January 17, 2018 as presented. AYES: SETTLE, KINCAID, WHITENER CROTSER, SUNDBYE NOES: NONE ABSTAIN: NONE ABSENT: GORDON Consideration of Financial Reports and Expenditures ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR JANUARY 17, 2017, FISCAL YEAR 2017-18 Discussion of museum fee MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER CROSTER CARRIED 5:0:0: to approve the September 2017 Financial Report as presented. AYES: SETTLE, KINCAID, WHITENER CROTSER, SUNDBYE NOES: NONE ABSTAIN: NONE PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jack House Committee Final - MINUTES 2 ABSENT: GORDON PUBLIC HEARINGS AND BUSINESS ITEMS 2. Project Plan Update: Status of Management, Maintenance and Operations of the Historic Jack House and Gardens (Mudgett/Setterlund – 30 min) Staff Mudgett delivered a staff report regarding the status of the Management, Maintenance and Operations Project Management Plan. Public Comment None Committee Comments Committee members discussed project plan and inquired about the method of data collection. 3. Receive information: Docent’s status and review of roles and responsibilities during Project (Mudgett – 15 Minutes) Staff Member Mudgett delivered a staff report regarding docent’s status and reviewed the roles and responsibilities during the project Public Comment Donn Clarius articulated excitement that Parks and Recreation is researching alternatives for the operation of the Jack House. Committee Comments Committee members discussed tour alternatives for the future. 4. Presentation: Staff Report and Parks and Recreation and Agenda Forecast (Mudgett/Setterlund – 10 minutes) • Feb. 1: Softball Registration opens • Feb. 3: Saturday workday with Rangers: Bob Jones Trail • Feb. 17: Saturday workday with Rangers: Irish Hills • Feb. 19: Presidents Day – Office Closed • Feb. 22-23: Minimum Day Care – Youth Services • Feb. 24: SLO Skate Park 3 Year Anniversary Bash • Feb. 25: Ranger Led Hike Islay Hill Agenda Forecast: Present summary of research and institutional knowledge captured to-date to the Jack House committee at the Wednesday, March 14, meeting. Present Draft Communications plan for Jack House Committees review at the Wednesday, March 14, meeting. Public Comment Committee Comments 5. Communication as needed: 3 Vice Chair Kincaid report that the Community Foundation had good year Member Crotser discussed the wine history project Member Whitener wished the Committee farewell Member Settle shared the Quarterly Mayors Meeting report ADJOURNMENT Meeting adjourned at 7:15 p.m. to the next Jack House Committee Meeting on Wednesday, March 14, 2017 at 5:30 p.m. at the Parks and Recreation Conference Meeting Room located at 1341 Nipomo St, San Luis Obispo, CA 93401.