HomeMy WebLinkAbout04-11-2018 PRC Minutes
Minutes - DRAFT
PARKS AND RECREATION COMMISSION
11 April 2018
Regular Meeting of the Advisory Body Commission
CALL TO ORDER
A Regular Meeting of the Parks and Recreation Commission was called to order on the 11th day
of April 2018 at 5:37 p.m. at the SLO Swim Center Multi-Purpose Room located at 902 Southwood
Dr, San Luis Obispo, California, by Chair Avakian.
ROLL CALL
Present: Chair Avakian, Vice Chair Thurman, Commissioner Olson. Commissioners Kari
Applegate, Keri Schwab, Bob Spector, Shay Stewart
Absent: None
Staff: Parks and Recreation Director Shelly Stanwyck
Recreation Manager Aquatics, Facilities, and Golf, Devin Hyfield
Associate Planner, Shawna Scott
Administrative Analyst, Lindsey Stephenson
Recreation Supervisor Meghan Burger
Recreation Supervisor Dave Setterlund
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None
CONSENT AGENDA AND CONSIDERATION OF MINUTES
ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND
RECREATION COMMISSION FOR MARCH 7, 2018.
1. Consideration of Minutes
CARRIED 6:0:1:0 to approve the minutes of the Parks and Recreation Advisory Body
for the regular meeting of 3/07/18 as motioned by THURMAN and second by SCHWAB.
AYES: AVAKIAN, THURMAN, OLSON, APPLEGATE, SCHWAB, SPECTOR
NOES: NONE
ABSTAIN: STEWART
Parks and Recreation Commission Meeting of April 11, 2018 Page 2
ABSENT: NONE
APPOINTMENTS
2. PRESENTATION OF THE OATH OF OFFICE FOR PARKS AND RECREATION
VICE CHAIR THURMAN AND COMMISSIONER STEWART
PUBLIC HEARINGS AND BUSINESS ITEMS
3. Presentation: Parks and Recreation Master Plan and General Plan Element Update
Staff Scott provided a background of the project plan for the Parks and Recreation Master
Plan and Element Update. The consultants for the plan, WRT, presented the proposal of
the community engagement plan and initial planning framework. WRT reviewed the
remaining stages of the project schedule.
Initial Planning Framework
The initial planning framework provided a list of questions that the plan would address
during the community engagement process. The outcomes from the project would include
data and analytics to the City, total cost of ownership, a prioritized implantation road map
and an engaged community. Goal would be to create a document that is accessible and user
friendly. The plan will evaluate the park acreage standards per resident.
Public Comment
Steve Davis – take advantage of park facilities coming with new developed neighborhoods
- getting the most out of those parks. Review agreement with joint use facilities to include
adults use as use is limited to youth use on school fields. Programming pick-up uses in
addition to organized uses.
Commission Comments followed
Chair Avakian discussed the need for larger sports related, tournament-based spaces in
addition to the small-scale parks. The update and upgrade to the Senior Center and the
addition of bike trails for connectivity.
Commissioner Spector would like to see how the changes to the downtown area be
included in the element plan update. Address the underutilization of Mitchell and Emerson
parks. Natural provided areas surrounding fields and parks places.
Commissioner Olson would like to see how the drought conditions and park maintenance
will be included in the planning process.
Vice Chair Thurman the update to landscaping of new and existing to keep the parks in a
more natural setting. Would like to see additional connectivity throughout the City. Asked
about temporary closures of City creative spaces and streets involved within the plan and
how to program.
Commissioner Schwab would like to see how dog parks and pickleball will be addressed
in the updated plan.
Parks and Recreation Commission Meeting of April 11, 2018 Page 3
Commissioner Applegate additional facilities at parks that have user-friendliness for young
children and parents. Adventure playgrounds in park locations.
Commissioner Stewart providing natural spaces with turf areas and the inclusion of other
fields within the City during City maintenance period.
Community Engagement Plan
The community engagement plan discussed how to inform and consult and collaborate
within the community engagement process. Through the inform process will include use
of the City website, social media outreach and targeted outreach. Timeline for the inform
will be a part of the first phase of the project. Outreach will include pop-up events
community workshops and surveys to gather input and direction.
Public Comment
Jeff Whitener spoke about reaching out to neighborhood groups for engagement.
Steve Davis – asked how you differentiate the needs of the community versus the
visitors/workforce that are in the City daily.
Sarah Flickenger – how to address the acreage gap, look into developing an independent
parks endowment. Integrative spaces for programming for all ages. Outreach to disabled
community physical barriers. Integrating a park that provides for the community (fruit,
families, education). Sustainable design – integrate the park into the community and
environment. Asked about SB1000 integration into the City and the Element plan.
Gary Havas – Is there a plan to include a search function within the Master plan once
completed?
Commission Comments followed
Vice Chair Thurman asked about the rate of community involvement.
Chair Avakian asked about the timeline of the public workshops addressed in the timeline
of the project.
Commissioner Spector would like to see universal policy to address homeless population.
Commissioner Stewart asked how does the City plan work with the County of SLO plan
currently taking place. Can the plan provide a theme or outline for the commission to follow
through the length of the plan?
Parks and Recreation Commission Meeting of April 11, 2018 Page 4
Motion to approve and adopt the Community Engagement Plan to be used for the Parks
and Recreation Master Plan and Element update with changes reflecting the community’s
ongoing engagement needs by STEWART seconded by SPECTOR.
7:0:0:0
COMMITTEE COMMUNICATIONS
4. Director’s Report
Director Stanwyck provided a brief update of current Parks and Recreation programming.
During the meeting a tree fell at the Golf Course and will result in a closure of hole
seven. Staff were coordinating emergency removal.
Staff transition at the Parks and Rec Department – Chris Woods will transition to
the Community Services Coordinator. A Coordinator position for the Golf
Operations will now be recruited. Marti Reynolds, Supervising Admin, has retired
and recruitment will begin next week. Melissa Mudgett, Recreation Manager is
leaving the City. Recruitment will be held in May.
Successful egg hunt at the golf course
Night Golf April 25
Next meeting: Public Art boxes select by Jury and discussion of Subcommittee roles.
Future meetings: Adopt a Park and Dog Park Pilot Program
LIAISON REPORTS
5. Subcommittee Liaison Reports
Adult and Senior Programming: Commissioner Spector - No report.
Active Transportation Committee: Commissioner Olson reported 2016 traffic
report. Unsafe speed and failure to yield were major reasons for collisions. Many
incidents occurred on Santa Rosa Rd.
City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian
reported on Art work completed at the SLO Swim Center. Damon-Garcia fields
close at the end of April – Fields will be replaced with kikuyu grass. Jack House
wedding season opens in May.
Jack House Committee. Vacant. No Report.
Tree Committee: Vice Chair Thurman reported that the downtown fiscus continued
to be removed. Tree removal requested by the Dallidet Adobe. 10 Over Design to
potentially offer donations for tree planting.
Youth Sports Association: Commissioner Schwab – No report
6. Commission Communications
ADJOURNMENT
Parks and Recreation Commission Meeting of April 11, 2018 Page 5
The meeting adjourned at 7:24 p.m. to the next Rescheduled Regular meeting of the Parks and
Recreation Commission held on May 2, 2018 at 5:30 p.m., at the Parks and Recreation Main
Conference Room located at 1341 Nipomo ST, San Luis Obispo, California.
APPROVED BY THE PARKS AND RECREATION COMMISSION: 5/2/18