HomeMy WebLinkAbout05-22-2018 MinutesCouncil Minutes
City Hall, 990 Palm Street, San Luis Obispo
co -F
Tuesday, May 22, 2018
Special Meeting of the City Council
CALL TO ORDER
A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, May 22,
2018 at 8:15 a.m. in the Conference Room located at the Holiday Inn Express, 1800 Monterey
Street, San Luis Obispo, California, by Mayor Harmon.
ROLL CALL
Council Members
Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn
Christianson, and Mayor Heidi Harmon.
Council Members
Absent: None
City Staff
Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; Deanna
Cantrell, Police Chief, Michael Codron, Community Development Director,
Daryll Grigsby, Public Works Director, Greg Hermann, Interim Deputy City
Manager, Monica Irons, Human Resources Director, Carrie Mattingly, Utilities
Director, Garrett Olson, Fire Chief, Shelly Stanwyck, Parks and Recreation
Director and Teresa Purrington, City Clerk; were present
Facilitator: Lynne Biddinger
PUBLIC COMMENT ONLY ON ITEMS ON THE AGENDA
None
---End of Public Comment
1. Welcome
Mayor Heidi Harmon and Derek Johnson, City Manager presented why are we here and
what we want to accomplish.
San Luis Obis o City Council Minutes of May 22 2018 Pae 2
2. Review of 2017 Council Retreat
Each Council Member provide their Top 3 Priorities, Achievements/Successes and What
Still needs work.
Priorities
• Deal with goals in a bigger long-
range way
• Housing
• Transportation
■ Climate change
• Fiscal responsibility
• Sustainability
• Civility
• Council's progress on major goals
o Have smaller "wins that the
community can grab onto and get
excited about
• CIP building conversation (things
community says they want — Bob
Jones/homelessness etc.)
• Conuriunity choice energy
Achievements/Successes
• Civil discourse & civil
engagement (hearing from more
people & more kinds of people)
■ Focus on fewer goals but long
range in nature — housing,
transportation & climate
• Plastics policy
■ Interaction
Council/staff/community
• Work project
■ Proud stepping up to challenge
• Unwavering in fiscal
responsibility
• Addressing lack of diversity (city
staff & community) people feel
welcome
• Create more affordability (housing)
• Meeting lengths (put complex items
first)
• Making sure important things are
being heard earlier in the meeting
• Deal with fiscal issues & still being
competitive to recruit high level
teams
■ Economic inequality
• Ways for (to make) people to feel
heard & mitigate "us & them" as
much as possible
• Defeating B-17
• Cannabis legislation
■ Open space
• Transition of City Manger
• Civility
• Climate Action
• Mending relationships between
campus & community
• Housing plans (Avila Ranch and San
Luis Ranch) more diverse housing
■ Engagement in master plan
What still needs work?
• More protected bike parking at city hall
• Strategic plan
• Meeting efficiency & process improvement
• Coordination of workload (divide & conquer)
• Ways to step up to move like a well-oiled machine
• Support and training
• Email coordination
• Communication on all levels
• Communicating what we do & telling the story (less municipal & more human)
San Luis Obispo Cid Council Minutes of May 22, 2018 Page 3
3. Working Together Successfully
Areas where things can have better coordination or process improvement:
• Coordination of Council calendars
• Council Correspondence process
• Length of staff reports, and content is good but continue to use Council Reading file for
attachments
4. The Path Ahead
Council provided what they think are the organization and community Strengths,
Weaknesses, Opportunities and Threats.
OUR STRENGTHS
• Intellectual capital
•
Great city manager & legacy
• Water resources
•
Strong financially
■ Natural beauty
■
Ambitious
• Strong community bonds
•
We get a lot of things right
• Crime down
•
Desirable city and downtown
• Green belt
•
History of entrepreneurial spirit
+ Community partnerships
•
Arts and culture
• Shared vision of Council
+
Culture of integrity
+ Committed staff
+
Cal Poly/Cuesta/Schools
OUR WEAKNESSES/CHALLENGES
• Affordability
• Cal Poly
■ Toxic Engagement/Selfishness
• Distractions (organizationally)
• Council is cohesive
(strength/weakness)
• Cars/car storage
• Lack of diversity
OUR OPPORTUNITIES
• Making big leaps to be innovative
• Close of Diablo Canyon
• Regionalism
• Succession planning
+ Lay new norms for civility
• Elitism/wealth
• Community change/loss
• Public Transportation
• Accurate journalism — information
management
• U-40 group and other
organizations that are engaging
younger people
• Cal Poly Master Plan
• Good governance in revenues
• Community Choice Energy
San Luis Obispo City Council Minutes of May 22. 2018 Page 4
OUR THREATS
• Diablo canyon
• Unmitigated Cal Poly growth
• Technology & Entrepreneur
Losses
• Lack of Housing
• Climate change & natural disaster
5. Strategic Planning and Major City Goals —
• Tax fairness & accountability act
• Repeal of SB 1
• Possible Prop 13 reform
• Divisiveness "us" & "them"
• Election every 2 years & overturn
of Council
How do we respond to community request when priorities and resources have already been
established?
• Lay out a clear timeline for priorities.
• Important to set realistic expectations.
• Not encourage people to come and ask for things during public comment.
• We have a lot of ambitious workplans and can't add to the list without compromising
other things getting done.
• Distraction is one the of the worst things to getting stuff done.
• Use the parking lot concept (I hear this is important to you but now is not the time.)
• Let Council know those that don't have a huge impact.
How do we manage expectation in the 2017-2019 Financial Plan and fiscal constrained
environment?
• Educate the community
• Lead with what the financial position of the city is.
• Temper expectation of what they want. Everyone only gets one dot. Get feedback and
gauge
• Listening session and give responses where those things may fit in.
• Prioritize existing projects instead of coming up with new initiatives.
• Prioritization of funding the future and Parks and Recreation Element.
6. Summing It Up — Action Items and Next Steps. (11:45 am — 12:00 pm)
• Priorities are on track
• Figure out ways to celebrate wins, storytelling, and communications.
• Look at public engagement and outreach
• Council Memo process working well.
• Fiscal Year 19-21 Financial Plan education on what we are doing and projects we are
working on today.
San Luis Obispo City Council Minutes of May 22, 2018 Page 5
ADJOURNMENT
The meeting was adjourned at 12:02 p.m. The next Regular City Council Meeting is scheduled
for Tuesday, June 5, 2018 at 4:00 p.m., in the Council Chamber, 990 Palm Street, San Luis
Obispo, California.
Ru�
Teresa Purrington
City Clerk
APPROVED BY COUNCIL: 06/19/2018