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HomeMy WebLinkAbout05-22-2018 MinutesCouncil Minutes City Hall, 990 Palm Street, San Luis Obispo co -F Tuesday, May 22, 2018 Special Meeting of the City Council CALL TO ORDER A Special Meeting of the San Luis Obispo City Council was called to order on Tuesday, May 22, 2018 at 8:15 a.m. in the Conference Room located at the Holiday Inn Express, 1800 Monterey Street, San Luis Obispo, California, by Mayor Harmon. ROLL CALL Council Members Present: Council Members Aaron Gomez, Andy Pease, Dan Rivoire, Vice Mayor Carlyn Christianson, and Mayor Heidi Harmon. Council Members Absent: None City Staff Present: Derek Johnson, City Manager; Christine Dietrick, City Attorney; Deanna Cantrell, Police Chief, Michael Codron, Community Development Director, Daryll Grigsby, Public Works Director, Greg Hermann, Interim Deputy City Manager, Monica Irons, Human Resources Director, Carrie Mattingly, Utilities Director, Garrett Olson, Fire Chief, Shelly Stanwyck, Parks and Recreation Director and Teresa Purrington, City Clerk; were present Facilitator: Lynne Biddinger PUBLIC COMMENT ONLY ON ITEMS ON THE AGENDA None ---End of Public Comment 1. Welcome Mayor Heidi Harmon and Derek Johnson, City Manager presented why are we here and what we want to accomplish. San Luis Obis o City Council Minutes of May 22 2018 Pae 2 2. Review of 2017 Council Retreat Each Council Member provide their Top 3 Priorities, Achievements/Successes and What Still needs work. Priorities • Deal with goals in a bigger long- range way • Housing • Transportation ■ Climate change • Fiscal responsibility • Sustainability • Civility • Council's progress on major goals o Have smaller "wins that the community can grab onto and get excited about • CIP building conversation (things community says they want — Bob Jones/homelessness etc.) • Conuriunity choice energy Achievements/Successes • Civil discourse & civil engagement (hearing from more people & more kinds of people) ■ Focus on fewer goals but long range in nature — housing, transportation & climate • Plastics policy ■ Interaction Council/staff/community • Work project ■ Proud stepping up to challenge • Unwavering in fiscal responsibility • Addressing lack of diversity (city staff & community) people feel welcome • Create more affordability (housing) • Meeting lengths (put complex items first) • Making sure important things are being heard earlier in the meeting • Deal with fiscal issues & still being competitive to recruit high level teams ■ Economic inequality • Ways for (to make) people to feel heard & mitigate "us & them" as much as possible • Defeating B-17 • Cannabis legislation ■ Open space • Transition of City Manger • Civility • Climate Action • Mending relationships between campus & community • Housing plans (Avila Ranch and San Luis Ranch) more diverse housing ■ Engagement in master plan What still needs work? • More protected bike parking at city hall • Strategic plan • Meeting efficiency & process improvement • Coordination of workload (divide & conquer) • Ways to step up to move like a well-oiled machine • Support and training • Email coordination • Communication on all levels • Communicating what we do & telling the story (less municipal & more human) San Luis Obispo Cid Council Minutes of May 22, 2018 Page 3 3. Working Together Successfully Areas where things can have better coordination or process improvement: • Coordination of Council calendars • Council Correspondence process • Length of staff reports, and content is good but continue to use Council Reading file for attachments 4. The Path Ahead Council provided what they think are the organization and community Strengths, Weaknesses, Opportunities and Threats. OUR STRENGTHS • Intellectual capital • Great city manager & legacy • Water resources • Strong financially ■ Natural beauty ■ Ambitious • Strong community bonds • We get a lot of things right • Crime down • Desirable city and downtown • Green belt • History of entrepreneurial spirit + Community partnerships • Arts and culture • Shared vision of Council + Culture of integrity + Committed staff + Cal Poly/Cuesta/Schools OUR WEAKNESSES/CHALLENGES • Affordability • Cal Poly ■ Toxic Engagement/Selfishness • Distractions (organizationally) • Council is cohesive (strength/weakness) • Cars/car storage • Lack of diversity OUR OPPORTUNITIES • Making big leaps to be innovative • Close of Diablo Canyon • Regionalism • Succession planning + Lay new norms for civility • Elitism/wealth • Community change/loss • Public Transportation • Accurate journalism — information management • U-40 group and other organizations that are engaging younger people • Cal Poly Master Plan • Good governance in revenues • Community Choice Energy San Luis Obispo City Council Minutes of May 22. 2018 Page 4 OUR THREATS • Diablo canyon • Unmitigated Cal Poly growth • Technology & Entrepreneur Losses • Lack of Housing • Climate change & natural disaster 5. Strategic Planning and Major City Goals — • Tax fairness & accountability act • Repeal of SB 1 • Possible Prop 13 reform • Divisiveness "us" & "them" • Election every 2 years & overturn of Council How do we respond to community request when priorities and resources have already been established? • Lay out a clear timeline for priorities. • Important to set realistic expectations. • Not encourage people to come and ask for things during public comment. • We have a lot of ambitious workplans and can't add to the list without compromising other things getting done. • Distraction is one the of the worst things to getting stuff done. • Use the parking lot concept (I hear this is important to you but now is not the time.) • Let Council know those that don't have a huge impact. How do we manage expectation in the 2017-2019 Financial Plan and fiscal constrained environment? • Educate the community • Lead with what the financial position of the city is. • Temper expectation of what they want. Everyone only gets one dot. Get feedback and gauge • Listening session and give responses where those things may fit in. • Prioritize existing projects instead of coming up with new initiatives. • Prioritization of funding the future and Parks and Recreation Element. 6. Summing It Up — Action Items and Next Steps. (11:45 am — 12:00 pm) • Priorities are on track • Figure out ways to celebrate wins, storytelling, and communications. • Look at public engagement and outreach • Council Memo process working well. • Fiscal Year 19-21 Financial Plan education on what we are doing and projects we are working on today. San Luis Obispo City Council Minutes of May 22, 2018 Page 5 ADJOURNMENT The meeting was adjourned at 12:02 p.m. The next Regular City Council Meeting is scheduled for Tuesday, June 5, 2018 at 4:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. Ru� Teresa Purrington City Clerk APPROVED BY COUNCIL: 06/19/2018