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PRR18300 Hanson - Specifics for Contract Voice Print International & proposal Spec 91325-VVDU 7NOVC2 IVED 9 2018 city of sa n tuts OBIspO SLO CITY CLERK Request f oiz puBtl c izEcoRbs (Return to City Clerk's Office) The California Public Records Act (Government Code 6250. et seq.) was enacted to ensure public access to public records. This form will enable us to accurately and efficiently fill your request. With the exception of certain State -mandated records, or records that exceed the standard size, copies are $.40 per page (standard or legal size). DVDs of City Council or Planning Commission meetin s are $29 each. NAME: DATE OF RE NEST: ADDRESS: �' I ��Q �J 3 E-MAIL: C Lu i Lb i CA PHONE: ��0q �BIa(p _ FAX: INFORMATION NEEDED: For each record, describe type, date, subject, title, etc. Please be very specific. YOUR REQUEST WILL BE PROCESSED IN COMPLIANCE WITH THE PUBLIC RECORDS ACT. California Government Code Section 6253 (c). Each agency, upon a request for a copy of records, shall, within 10 days from receipt of the request determine whether the request in whole or in part seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefore. In unusual circumstances, the time limit prescribed in this section may be extended by written notice by the head of the agency or his or her designee to the person making the request, setting forth the reasons for the extension and the date on which a determination is expected to be dispatched. No noticr shall specify a dote that would result In an extension for more than 14 days.' If you need assistance with this request or wish to review the records on site, please call the City Clerk's Office in advance at 781-7100 to schedule an appointment. The City Clerk's Office is located at 990 Palm Street, San Luis Obispo, CA 93401. You may email your request to cityclerk@slocity.org. FOR OFFICIAL USE ONLY Forwarded to Date Completed: Charge (if any):_ Mailed: E-Mailed: Picked up: lAs used In this section, "unusual circumstances" means, but only to the extent reasonably necessary to the proper processing of the particular request: 1JThe need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request. 2) The need to search for, collect and appropriately examine a voluminous amount of separate and distinct records which are demanded in a single request. 3)The need far consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein. G:\Blank Forms and Templates\Request for Public Records 08/16 •r•.�.i:J'azs.:.�,J.".'� +�* .i.. ,L�i. �...J �dE.. �ti.iaa,w:.. �......lti_.:�:S:.JZ.Q�;�' �4 AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on October 6, 2015 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and Voice Print International, LTD., hereinafter referred to as Contractor. WITNESSETH: WHEREAS, on DATE City requested proposals for Public Safety Audio Recording System Replacement per Specification No 91325, WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by City for said services, NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: I . TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until acceptance or completion of services. 2. INCORPORATION BY REFERENCE. City Specification No. 91325 and Contractor's proposal dated 4/29/2015 are hereby incorporated in and made a part of this Agreement. 3. CITY'S OBLIGATIONS. For providing Public Safety Audio Recording Replacement Systems as specified in this Agreement, City will pay and Contractor shall receive therefore compensation in a total sum not to exceed $51,970,00. Payment schedule will be as follows. 50% plus tax on delivery, then 25% on installation and migration of legacy recordings and 25% on a successful testing period of 30 days. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to do everything required by this Agreement and the said specification. 5. AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Council of the City, 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Contractor Voice Print International, LTD. 160 Camino Ruiz Camarillo, CA 93012 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CITY OF SAN LUIS OBISPO ay; � City a� a Lichtig By:__ - sty Attorney, Christine ❑ietrick