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Home My WebLink About10-03-2018 PRC Minutes Minutes - DRAFT PARKS AND RECREATION COMMISSIO N 03 October 2018 Regular Meeting of the Advisory Body Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the Third day of October 2018 at 5:30 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Avakian. ROLL CALL Present: Chair Avakian, Vice Chair Thurman, Commissioner Spector, Commissioner Applegate, Commissioner Stewart, Commissioner Schwab Absent: Commissioner Olson Staff: Parks and Recreation Director Shelly Stanwyck Recreation Manager Devin Hyfield Recreation Manager Lindsey Stephenson Associate Planner, Shawna Scott PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Fran Edwards: City resident since 1969; SLO Swim Center Therapy Pool Hours. Would like to see a year-round extension of the summer noon lap policy where the deep end of the therapy pool is reserved for adult use only from 11:30 a.m. – 1:30 p.m. Staff will get more information on numbers and us age of Therapy Pool and return to the Commission with the data. CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR AUGUST 01, 2018. 1. Consideration of Minutes CARRIED 6:0:0:1 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 08/01/18 as motioned by Stewart and second by Thurman. AYES: AVAKIAN, THURMAN, SPECTOR, APPLEGATE, STEWART, SCHWAB NOES: NONE Parks and Recreation Commission Meeting of October 03, 2018 Page 2 ABSTAIN: NONE ABSENT: OLSON 2. Review and Take Action. Parks Associated with West Creek Project Planner, Dave Watson presented an overview of the final park design for the Westcreek Park associated with the Righetti Development. The development featured a Creek Park on Lot 72 and Linear Park on Lot 69. PRC determined the final design of the park and the improvements proposed should receive a credit. Parks: Linear Park Lot 69, Creek Trail Park Lot 72 – request for Parkland Improvement Fee Credit not to exceed $143,500. Public Comment APPLICANT Aaron Abbott, Robbins Reed: Request for potential credit on two areas of the project; scale reduced due to the connectivity of the park and amenities as discussed at previous PRC meeting. Commission Comments followed Chair Avakian asked about pedestrian access from different access points of the park and responsibility for maintenance of the park. Commissioner Applegate inquired about surface of the play structure, the rubber tire piece chips or wood chips. Commissioner Spector asked about benches in relation to the proposed parks and if the more lighting is needed for the safety of the park. Vice Chair Thurman commented that request for trees is confirmed from last presentation and that the adjacent house porch lights will be the lights on the park. Commissioner Stewart asked about the addition of shade structures above the play structure and hydration stations. MOTION: APPROVE OR CONDITIONALLY APPROVE FINAL DESIGN REVIEW FOR THE LOT 72 CREEK PARK AND LOT 69 LINEAR PARK . CARRIED 6:0:0:1 as motioned by Stewart and second by Thurman. AYES: AVAKIAN, THURMAN, SPECTOR, APPLEGATE, STEWART, SCHWAB NOES: NONE Parks and Recreation Commission Meeting of October 03, 2018 Page 3 ABSTAIN: NONE ABSENT: OLSON MOTION: APPROVE THE FEE CREDIT NOT TO EXCEED $143,500 TO BE APPLIED TO LOTS 72 AND 69 IMPROVEMENTS TO BE MADE AVAILABLE FOR GENERAL PUBLIC USE. CARRIED 6:0:0:1 as motioned by Stewart and second by Thurman. AYES: AVAKIAN, THURMAN, SPECTOR, APPLEGATE, STEWART, SCHWAB NOES: NONE ABSTAIN: NONE ABSENT: OLSON 3. Review and Recommend Approval by Council of Update of Irish Hills Conservation and Open Space Plan including Waddell Ranch Natural Resources Manager Bob Hill discussed the additions to the Irish Hill Open Space , along with the Waddell Ranch regarding the proposed trails and impact to use and maintenance of the new property, 154 acres. The Planning Commission approved the project on September 26, 2018. Public Comment NONE Commission Comments followed Chair Avakian asked if the boardwalk planned or in place, and any planned signage to explain the interesting history and education of the property. Vice Chair Thurman asked for clarification regarding the term “negative declaration” and if there is any additional planned fuel reduction beyond the eucalyptus grove. Commissioner Stewart inquired about the other structures on the property in addition to the windmill. Commissioner Schwab asked if there will be mountain biking on the entire property. ACTION: RECOMMEND TO COUNCIL THE APPROVAL THE UPDATE OF THE IRISH HILLS CONSERVATION AND OPEN SPACE PLAN TO INCLUDE WADDELL RANCH. CARRIED 6:0:0:1 as motioned by Spector and second by Stewart. Parks and Recreation Commission Meeting of October 03, 2018 Page 4 CARRIED 6:0:0:1 as motioned by Stewart and second by Thurman. AYES: AVAKIAN, THURMAN, SPECTOR, APPLEGATE, STEWART, SCHWAB NOES: NONE ABSTAIN: NONE ABSENT: OLSON 4. Discussion: Discuss September 13, 2018 Bright Ideas public workshop for Master Plan and Element Update. Associate Planner Shawna Scott debriefed on the Public Workshop held on September 13, 2018 at the Ludwick Community Center. Staff discussed the highlights of the event with some brief preliminary feedback. Next steps for the Master Plan and Element Update to include a recommendation of using November and December meetings to discuss various topics from the data collected so far. Public Comment None. Commission Comments followed Chair Avakian likes the idea of “block parties” within parks and mobile “party” trailers at parks connecting communities within the parks. Commissioner Applegate would like to see separating the topics at the meetings – 2 per meeting, break out the topics including new ideas within the existing parks. Commissioner Spector asked if there are any surprises in the ideas taken from the Workshop and noted the need for more trees in parks, and quiet spaces within the parks. Would like to see family activated events in the parks. Vice Chair Thurman agrees with the focus of the 4 topics: Programs & Activities, Parks & Facilities, Parks in Need of Love, Connecting to Parks and Events in Parks. Commissioner Stewart would like to see continued follow up, especially since this is a 20-year plan and continue the community engagement and the movement forward. Having back to back meetings in November and December will be difficult given the timeframe and holidays. Would like to see future public workshops held at other venues, other than Ludwick Community Center. 5. Goal Setting: Identify Potential Goals to Recommend to Council for the 2019 -21 Financial Plan. Director Stanwyck lead a discussion regarding the goals of the Parks and Recreation Commission to recommend to Council for the upcoming 2019-21 Financial Plan. Parks and Recreation Commission Meeting of October 03, 2018 Page 5 Public Comment None. Commission Comments followed Chair Avakian asked about the status of the CIP projects Sinsheimer tennis court lights and pickleball courts. Commissioner Spector wanted to make sure that services are not decreased and would lie to identify two to four areas to focus goals, i.e. community building activities. Would like staff to identify areas the Commission would want to push for, logical, defensible and hold up. Vice Chair Thurman asked about the status of North Broad St Park. COMMITTEE COMMUNICATIONS 6. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming. • Revitalize the Strategic Plan • September Scramble on Saturday, September 29th a great success! LIAISON REPORTS 7. Subcommittee Liaison Reports • Adult and Senior Programming: Commissioner Spector. Seniors are busy and active with many classes. • Active Transportation Committee: Commissioner Olson. Absent. • City Facilities (Damon Garcia, Golf, Pool & Joint U se Facilities): Commissioner Applegate. Back to Pool Night, High School Water Polo Boys and Girls, Kikuyu Grass holding, Jack House Wedding season ends, Turf fields start closure for reseeding and maintenance, Vlahdemir Cruz is the new maintenance coordinator , and a new irrigation system is being installed. • Jack House Committee. Commissioner Schwab. Meeting in October discussed the survey of community events at the Jack House. • Tree Committee: Vice Chair Thurman. No report. • Youth Sports Association: Youth Sports Association did not meet. No report. 8. Commission Communications ADJOURNMENT The meeting adjourned at 8:10 p.m. to the next regular meeting of the Parks and Recreation Commission held on November 07, 2018 at 5:30 p.m., at the Council Chambers, 990 Palm St, San Luis Obispo, California. Parks and Recreation Commission Meeting of October 03, 2018 Page 6 APPROVED BY THE PARKS AND RECREATION COMMISSION: 11/07/18