HomeMy WebLinkAbout01 FW_ Questions about record retention policyPlease see PRA sent directly to Chief Cantrell via email and forwarded to me for a response. Request and response are via email string below.
Thanks,
Tera
From: Rapp, Tera
Sent: Friday, January 11, 2019 10:12 AM
To: 'ben.poston@latimes.com' <ben.poston@latimes.com>
Cc: Bledsoe, John <jbledsoe@slocity.org>
Subject: Questions about record retention policy
Good morning Mr. Poston and Ms. Lau,
Chief Cantrell forwarded your Public Records Act request to me for a response. Please see below:
1. Our current record retention policy regarding peace officer disciplinary files is to keep the records 5 years after the case/investigation is closed.
2. Our agency’s record retention policy for these disciplinary files has not changed since July 1, 2018.
3. Our agency has not destroyed, deleted or discarded any disciplinary records relating to officer-involved shooting, use-of-force incidents, or sustained findings of peace officer dishonesty
since July 1, 2018.
Please contact me if you have any additional questions.
Sincerely,
Tera Rapp
Police Records Supervisor
Police Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
E trapp@slocity.org <mailto:trapp@slocity.org>
T 805.781.7322
slocity.org <http://www.slocity.org>
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From: Ben Poston and Maya Lau <ben.poston@latimes.com <mailto:ben.poston@latimes.com> >
Sent: Wednesday, January 9, 2019 11:07 AM
To: Cantrell, Deanna <DCantrel@slocity.org <mailto:DCantrel@slocity.org> >
Subject: Questions about record retention policy
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To Whom it May Concern:
1. What is your agency’s current record retention policy regarding peace officer disciplinary files?
2. Has your agency’s record retention policy for those disciplinary files changed since July 1, 2018? If so:
a. What was your previous policy?
b. What was the date of the change and the reason for the change?
3. Since July 1, 2018, has your agency destroyed, deleted or discarded any disciplinary records relating to officer-involved shootings, use-of-force incidents, sustained findings of
sexual assault by a peace officer, or sustained findings of peace officer dishonesty (perjury, false statements, filing false reports, destruction, falsifying, or concealing of evidence)?
If so:
a. How many records were destroyed and from what time period?
b. What type of records were destroyed? (paper, electronic, video, audio, photographs, etc.)
c. Would those records have been retained under the previous policy?
d. Did any of the records pertain to current employees, and if so, how many?
Please don’t hesitate to contact us if you have any questions about this email. Ben Poston can be reached at (213) 237-2205 or ben.poston@latimes.com <mailto:ben.poston@latimes.com>
and Maya Lau can be reached at 213-221-5754 or maya.lau@latimes.com <mailto:maya.lau@latimes.com> .
Sincerely,
Ben Poston and Maya Lau | Los Angeles Times Staff Writers