HomeMy WebLinkAbout02-05-2019 Item 11 - Palm-Nipomo Parking Structure Design Services Department Name: Public Works
Cost Center: 5101
For Agenda of: February 5, 2019
Placement: Consent
Estimated Time: N/A
FROM: Daryl Grigsby, Public Works Director
Prepared By: Timothy Scott Bochum, Public Works Deputy Director
Richard Burdee. PE, Civil Engineer II
SUBJECT: PALM-NIPOMO PARKING STRUCTURE DESIGN SERVICES
RECOMMENDATION
1. Authorize the City Manager, or designee, to execute a sole source contract with Watry
Design, Inc. in a form subject to the approval of the City Attorney for final project design
architectural and engineering services for the Palm-Nipomo Parking Structure project in an
amount not to exceed $1,407,000.
2. Approve a Budget Amendment for the project that appropriates $200,000 from the Parking
Fund’s unappropriated working capital to fund the proposed services and create a $134,245
contingency for the project .
REPORT-IN-BRIEF
The Palm-Nipomo Parking Structure has been under development for several years as the City’s
next parking structure to be built in the Downtown area. This agenda report advances the project
to the next step in the implementation process by funding the final design services for the project
and the City’s discretionary review process for planning and building permit issuance. Watry
Design, Inc. has been the architect/engineer of record for all advance development work on the
project to date and will be the lead firm on the project team that includes several local
consultants including RRM Design Group, Pierre Rademaker Design and others. Final work
produced with this effort will be a biddable set of plans and specification for advertisement of
construction for the project.
DISCUSSION
In January of 2016, and again at the November 2018 Study Session, the City Council confirmed
proceeding with the construction of the Palm-Nipomo Parking structure. The current schedule
has been developed to maintain pace with downtown expansion and economic growth with the
aim of providing additional parking when needed. In order to move to construction of the Palm-
Nipomo Parking Structure the next step in the process is to complete the City’s discretionary
planning review process and complete final plans, specifications and estimates (PS&E – design
documents) that will be used to advertise for construction of the project.
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Environmental review and approval for the project was completed last year. On July 17, 2018 the
Council adopted and certified the Environmental Impact Report (EIR) for the project. The EIR
and its mitigations will be incorporated into the design packages for City review and permitting.
Watry Design, Inc. of San Jose, California has been the Architect/Engineer of record for all
recently completed advance development work that has been done including the coordination of
preliminary designs for the project as well as the EIR completion that occurred last year.
In January 2016, the Council considered next steps relative to development of the Palm Nipomo
Parking structure. That session provided Council with an updated parking demand analysis on
existing and potent ial future demand for the proposed parking structure. Staff also solicited Council
input and consensus regarding moving forward with the proposed structure. Council supported
moving forward to the next stage of project development. That included completing the
environmental review for the project, refining final conceptual designs, and initiating the City
review process. An amendment to the Watry Contract was approved by Council in September 2016
that authorized them to complete the EIR for the project and refine conceptual designs.
The original RFP scope for procurement of services for the project was in December 2009 and
included both environmental review (initial study only) and preliminary design. This step included
application for any required ARC, CHC and Planning Commission approvals. As part of that
process eleven proposals were received. Through the interview process, Watry Design, Inc. was
identified as the preferred consultant for the project and was awarded a contract for environmental
and design work. The RFP did include discussion of the potential for the successful design firm to
advance into the final design phase of the project. Specifically, under the RFP’s Scope of Work
section it stated, “…the selected consultant may be retained to prepare the plans and specifications
for the construction of the parking garage.”
Staff has concluded that it is in the best interest of the City to continue to use this team to complete
the City review and approval process pursuant to their existing scope and complete PS&E. The City
Attorney’s office has reviewed the language of the RFP and scope of work along with the Financial
Management Manual policies and concurs with this recommendation.
The current Watry contract still has remaining funding unexpended primarily having to do with
preparing final applications for City ARC and CHC review.
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Background
Previous Council or Advisory Body Action
• On December 4, 2018, Council authorized the Mayor to sign an Exclusive Negotiating
Agreement (ENA) with the San Lu is Obispo Repertory Theatre (SLO REP) in a final form
acceptable to the City Attorney for long-term use of a portion of the Palm/Nipomo Parking
Structure site to construct and operate a new theatre, based on parameters set forth by the
City Council.
• On Ju ly 17, 2018 the Council adopted and certified the Environmental Impact Report (EIR)
for the project.
• On September 9, 2016 Council approved an amended contract with Watry Design, Inc for the
preparation of an EIR for the project and additional design services.
• On December 9, 2009 Council approved solicitation of request for proposals for the Palm-
Nipomo Parking Structures as part of Specification No. 90435. On July 19, 2010, after a full
proposal review and approval process, Watry Design, Inc. and the City e xecuted a design
services contract pursuant to the specification.
• Initial project designs and environmental review have been reviewed by various City
advisory bodies.
Policy Context
It is the policy of the City of San Luis Obispo to solicit quotations or bids for purchases of
commodities or services for specified dollar amounts and to select vendors on a competitive
basis.
Pursuant to San Luis Obispo Municipal Code Chapter 3.24.060, certain acquisitions in which the
products or services may only be obtained from a single source may be purchased without
engaging in bidding procedures.
Section 204 of the City’s Financial Management Manual (October 2018) includes the following
language:
“Purchases of services from a contractor with specific and unique know ledge of existing City
systems, procedures or historical data that is critical to the project or city goals where use of
another contractor would result in significant costs or project delays due to lack of such
knowledge.”
Question 1: Is the product or service proprietary or is it available from various dealers?
Have you verified this?
Watry has been the architect/engineer of record for all work to date and ha s remaining work on
the applications to be submitted pursuant to their current contract. While the City has access to
their work, any other design firm that would be hired would not be able to simply use their
design files as a stating basis. In fact, most design firms will not use other digital files,
particularly for building construction, and would likely require substantial new work and cost.
Hiring a new design team to complete the final design of the project could result in significant
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additional costs and delays primarily due to the need to design the project from scratch.
Question #2: Is this service by a contractor with necessary, unique and critical knowledge
of established City systems or programs? If so, will using the contractor’s services avoid
other costs (e.g.: significant staff time in compiling information, data transfers, etc.)?
Yes, because Watry has been the engineer/architect of record so far, they have compiled issues
and knowledge that is not easily transferable to a new project team. Lost time and additional
costs will result in order for a new team to familiarize with project issues, constraints and
mitigation requirements that are already able to be easily accomplished by the Watry team. As
discussed above, due to limitations of transferable design materials, additional costs and time
would be required to get a new project t eam fully able to implement the project. Finally, in
arriving at a scope and cost, staff believes the total contract cost for these services are at, or
below, similar market costs.
Based upon this review it is recommending that a contract revision be made to complete the final
design and application process for the City and prepare the final PS&E for the project.
Public Engagement
The project has been the subject of years of public engagement including a public workshop,
numerous meetings with area stakeholders and property owners, and the Chamber and
Downtown SLO staff and others.
CONCURRENCE
The City Attorney’s office has reviewed the recommendation for sole source award of the
amended contract to Watry Design and concurs with the recommendation.
ENVIRONMENTAL REVIEW
Environmental review for the project is complete. A Final Environmental Impact Report
(FEIR)EIR for the project was approved and certified by the Council on July 17, 2018 by the
City Council (FEIR State Clearinghouse Number 2017051011). The City Council adopted a
Mitigation Monitoring and Reporting Program, and the following CEQA Findings and
Mitigation Measures related to the Palm Nipomo Parking Structure Project:
1. The Palm Nipomo Parking Structure Project FEIR was prepared in accordance with the
California Environmental Quality Act (CEQA) and the State CEQA Guidelines, adequately
addressing impacts associated with the proposed Project; and
2. The proposed Project is consistent with the requirements of the FEIR based on the Findings
and St atement of Overriding Considerations prepared consistent with CEQA Guidelines
Sections 15091 and 15093 and described more fully in the “Findings of Fact and Statement
of Overriding Considerations” (Resolution No. 10923 (2018 Series)).
3. All potentially significant effects were analyzed adequately in the referenced FEIR, and
reduced to the extent feasible, provided the mitigation measures are incorporated into the
project and the Mitigation Monitoring and Reporting Program.
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4. Final EIR Mitigation Measures will be incorporated into design and conditions of final
approval.
5. The project shall not be approved until such time that a general plan amendment and Zoning
designation changes are approved by the City Council.
FISCAL IMPACT
Budgeted: Yes (partially) Budget Year: 2002 thru Current
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Project
Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund
State
Federal
Fees
Other:
Parking Fund
$1,348,784.65 $200,000
Total $1,341,245.50 $200,000 $ $
The project is currently funded through the use of programmed Parking Fund revenues. There is
$1,348,784.65 in available project funds to be used to complete this phase of the project. Staff is
recommending an additional $200,000 be programmed for the project from the available
unappropriated fund balance in order to fund the remaining portion of the contract
recommendation ($57,816) with $142,184 remaining as contingency for the project.
ALTERNATIVES
Alternative #1. The Council could deny staff recommendation for approval of a sole source
contract with Watry Design, Inc. for the final design approvals and PS&E preparation and
instead direct staff to perform an additional request for proposal proce ss for the project. While
this is a valid alternative, staff does not recommend it due to the likely potential for continue d
delay on the project and increased costs to perform the services. Due to design limitations and
work product rights, performing a separate RFP process where Watry and their design team were
not the successful firm would require that a new design team perform the design work from
scratch including all base drawings, technical work and renderings. Although its difficult to be
exact, staff would expect a new design team would need additional time and cost to complete
this work that could be an additional $100,000-$150,000. For this reason, Staff recommends
moving forward with Watry Design for this work product.
Alternative #2. Council could halt the process on the project itself and pursue other ways of
providing access and storage of vehicles in the Downtown area. Staff does not recommend this
due to the need for additional parking to serve development activities in the Downtown as well
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as accommodating parking removal as part of future public improvements as envisioned on the
Downtown as part of the Physical Plan for the Downtown. As discussed in the Study Session of
November 13th, 2018, there is evidence that even with emerging industr ies, such as
transportation network companies (Uber, Lyft) there is a high need for parking space in the
future to assist in redevelopment of the City center and completing public space conversion
envision in the Plan.
Attachments:
Attachment 1 - Proposal
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Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
DATE: 11/27/18
TO: City of San Luis Obispo
PROJECT NAME: Palm Nipomo Parking Garage
San Luis Obispo, CA.
WDI Job #09079.111
Dear Tim Bochum:
We are pleased to propose the following additional design services on this project.
PROJECT DESCRIPTION
The project consists of a five story above grade parking structure roughly 162,000sf and has a total of 400+/-
stalls. Located in downtown San Luis Obispo off the corner of Palm Street and Nipomo Street, with pedestrian
access to Monterey Street. Partial street work will also be included in our scope as part of the EIR finding. These
items include improvements of the crosswalks and pedestrian curb cuts at the Palm/Nipomo intersection, a
crosswalk and pedestrian curb cuts across Monterey Street connecting the garage to a pedestrian pathway that
leads to Higuera Street, street and sideway improvements between the Monterey and Nipomo intersection and
the Dana/Nipomo intersection. See Attachment A in Exhibit A for more information regarding the street
improvements.
SCOPE OF SERVICES
The Design Services to be provided are described in the attached Scope of Work (Exhibit A). This proposal does
not include services for Project Peer Review or Special Inspections.
COMPENSATION
Our current contract has $30,811 remaining. To complete work from this point forward we need $1,406,300
(see breakdown on following page). We request our contract be modified to raise it by $1,375,469.
Please see next page for proposed schedule of services.
We are looking forward to continue working with you on this project.
Very truly yours,
WATRY DESIGN, INC.
Michelle Wendler
Principal
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Discipline Firm
ARC, HRC, PC
CC Approval
Schematic
Design
Design
Dev
Construct
Doc Plan Check Bid
Construct
Admin
Record
Drawings/
Closeout Total
Arch/Struct/Parking Watry Design Inc.$40,000 $100,000 $200,000 $300,000 $45,000 $35,000 $175,000 $5,000 $900,000
Mechanical/Plumbing List Engineering $0 $9,500 $13,300 $22,400 $1,700 $500 $10,500 $1,500 $59,400
Planning RRM Design Group $17,200 $0 $0 $0 $0 $0 $0 $0 $17,200
Survey RRM Design Group $8,300 $0 $0 $0 $0 $0 $0 $0 $8,300
Civil RRM Design Group $6,200 $5,500 $8,500 $35,000 $5,000 $2,500 $3,500 $2,500 $68,700
Landscape RRM Design Group $5,500 $3,600 $7,300 $22,000 $2,000 $1,000 $8,200 $1,800 $51,400
Electrical/ Low Voltage The Engineering Enterprise $2,500 $3,000 $33,000 $38,500 $5,000 $3,000 $25,500 $1,500 $112,000
Geotech Earth Systems $0 $51,200 $1,800 $1,800 $2,700 $1,800 See Below $0 $59,300
Arch Design/Signage Pierre Rademaker Design $7,700 $8,500 $7,200 $10,600 $1,000 $1,000 $3,000 $1,000 $40,000
Cost Estimating Mack 5 $0 $9,000 $13,000 $18,000 $0 $0 $0 $0 $40,000
Total Fee $87,400 $190,300 $284,100 $448,300 $62,400 $44,800 $225,700 $13,300 $1,356,300
Geotech - Earth Systems Note: * Fees for construction
administration cannot be reasonably estimated at this time
due to the current stage of the project. Typically, costs for
these services range between 2 to 2.5% of the overall
project costs.Reimbursables $50,000
GRAND TOTAL $1,406,300
PALM NIPOMO PARKING STRUCTURE
2019 2020 2021
January February March April May June July August September October November December J F M A M J J A S O N D J F M A M J
ARC, HRC, PC, CC Approval 24 weeks
Schematic Design 12 weeks
Design Devevelopment 8 weeks
Construct Documents 12 weeks
Plan Check 8 weeks
Bid 8 wk
Construct Administration 52 weeks
Rec Dwgs/Closeout 4 wk
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WATRY DESIGN, INC
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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EXHIBIT A — SCOPE OF WORK
For Design Services
For Palm Nipomo
This is an exhibit attached to and made part of the letter of the proposal dated November 27, 2018.
Section 1 - Basic Services
1.2 Entitlements (ARC, CHC, PC, CC)
1.2.1 Watry design will assume there will be 6 team meetings during this phase.
1.2.2 Watry Design will incorporate the conditions of the CHC, ARC and the PC into the project plans as directed.
1.2.3 Watry Design will prepare floor plans and sections.
1.2.4 Watry Design, Inc. shall prepare drawings for submittal for entitlements. These drawings will be appropriate
for presentation and may also be provided in powerpoint.
1.2.5 Watry Design will prepare an estimate of project costs for construction, and structure maintenance and
operation. This will include addressing green technologies.
1.2.6 Watry Design, Inc. shall prepare drawings for submittal for entitlements. These drawings will be appropriate
for presentation and may also be provided in power point.
1.2.7 Watry Design along with RRM, and Pierre Rademaker will present the recommended for approval and make
changes as directed.
• Assumed 1 meeting for each (ARC, CHC, PC, CC)
1.2.8 Watry Design will provide a memo on the feasibility utilizing automated garage technology.
1.2.9 Watry Design will provide a memo addressing the potential for maximizing EV charging stalls and using solar
panels on the rooftop to power these; i.e. slab thickness, solar panels per charging station, load requirements,
etc.
1.2.10 Coordinate with the SLO Rep Design team.
RADEMAKER DESIGN
1.2.11 Preparation of exhibits to consolidate decisions from entitlement process:
• Refined elevations
• Development of new Nipomo Street (West) elevation indicating
appearance of project without the commercial development.
• Color & materials callouts & samples for the following:
• Roofing materials
• Cornices & Trim
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WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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• Fenestration
• Decorative bulkhead and parapet tile
• Railings & metal work
• Pier caps
• Cladding
RRM DESIGN GROUP
1.2.12 For Street work that is included in the scope see attachment A.
Subtask A-P.1: Stakeholder Meetings
1.2.13 This task includes additional meetings with stakeholders such as City Council members, adjacent property
owners, and San Luis Obispo Repertory Theatre. This task also includes on-site and off-site coordination
combining the parking structure package with the San Luis Obispo Repertory Theatre package.
1.2.14 Subtask A-P.2: Entitlement Submittal Package
This task includes the planning team pulling together all the information required by the City for a complete
application for the includes on-site and off-site entitlements processing per City ARC, CHC, PC, and CC
checklists. Current plans are of a conceptual nature and RRM will take the lead in compiling material from
Rademacher Design, Watry Design, San Luis Obispo Repertory Theatre, the civil engineering team, and the
landscape architecture team to fulfill submittal package requirements. This assumes one comprehensive
package will be prepared and used for all meetings.
1.2.15 Subtask A-P.3: Public Hearings
RRM will prepare for and attend the CHC and ARC meetings and the PC and CC Hearings. This task includes
preparing material, PowerPoint, and attending meetings.
.
1.2.16 Subtask A-P.4: Project Management and City Meetings
This task includes project management, City and Client coordination, and meetings including the project team
and City staff.
1.2.17 Subtask A-C.1: Updating to Grading, Utilities, and Drainage Exhibits for ARC Submittal
Items to be included in the Civil ARC Package are listed below:
Identify and label existing and proposed impervious surfaces and existing and proposed drainage
patterns. Dimension property lines and building setbacks, label widths of adjacent rights-of-ways
and distance to the nearest structure on the adjacent property. Show and label location and
distance to the two closest fire hydrants on the site plan. Map existing conditions including
existing and proposed frontage improvements for all streets adjacent to the property; including
sidewalk, curb, gutter, driveway approach, storm drain inlets, retaining walls, parkways, and
street trees. Show all utilities infrastructure such as power poles, service drops, light poles, and
all proposed and existing water and sewer lines. Prepare a preliminary Demolition Plan. Show
the location of the backflow prevention and fire sprinkler water lateral on the site plan and
include the size and location of the existing water main. Show existing and proposed contours,
finished floor elevations, retaining walls and retaining wall heights, and include the approximate
area, estimated depth, and volume of cuts and location of fills. Describe Low Impact
Development proposals for stormwater – Tiers 1, 2 or 3.
1.2.18 RRM Civil Engineering fees are based upon the conceptual layout of the site prepared by Watry
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WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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Design. Should the City request revisions after the first ARC meeting to the ARC civil
documents, they will be invoiced on a Time and Material basis or an approved add service.
1.2.19 Preliminary Grading and Drainage
A preliminary grading and drainage plan will be prepared for on-site and off-site
improvements. Components will be limited to identifying grading concepts for the City’s
review during the ARC process. One overall plan will be provided that combines the off-site
and on-site improvements, and will provide preliminary grades for new walkways, finish
surface grades around the exterior of the parking garage, and grades on walkways exiting the parking
structure. The runoff will be conveyed to the existing drainage facilities. This
plan will be for the purposes of providing the City with direction as to how the site will be
developed. On-site retaining walls, if necessary, will be shown graphically and identified with
top of wall and height callouts.
1.2.20 Preliminary On-site Hydrology
A drainage memorandum, based on the City’s Stormwater Management Plan (SWMP), will
be prepared for on-site piping and will be provided to the project architect for inclusion
with the submittal package. This memorandum is limited to supporting calculations for
stormwater management purposes and best management practices, as stated in the SWMP.
This proposal assumes that detention is not required for this project and that an existing
off-site pipe connection is available and adequate for connection.
1.2.21 Preliminary Utilities
One preliminary utility plan will be prepared to identify existing utility main line information
for firewater, domestic water service, and sewer service connections for on-site and off-site
improvements. Main line utility data will be based on record construction drawings and
provided topographic information. The design will be shown for the alignment of proposed
water, sewer, and gas utility services to within five feet of the proposed buildings. Gas and
electrical information are not included in this task. Transformer pad locations can be
provided if provided by the project architect. This project assumes that adequate service is
available directly adjacent to the project frontage.
1.2.22 Subtask A-C.2: ARC/CHC/PC/CC Civil Revisions and Project Coordination
RRM Civil Engineering will provide ongoing coordination with the Client, City of San Luis
Obispo, other government agencies, and subconsultants on an as-needed basis to facilitate the
processing and approval of the project. These services typically include attending
meetings/negotiations with agency staff, public hearing representation, review of staff reports,
review of agency environmental review documents, revisions to ARC plans and meetings with
agency decision makers.
1.2.23 Subtask A-C.3: Supplemental Topographic – Surveying
RRM Surveying will perform a supplemental ground survey for off-site improvements along the
south side of Palm Street, east and west side of Nipomo Street, north side of Monterey Street,
and of the following intersections: Nipomo Street/Dana Street and Monterey Street/Nipomo
Street. This task includes survey for the proposed crossings, bulb outs, and curb ramps as
shown on Attachment A. This information will be used to supplement the existing topographic
mapping to provide sufficient information for the final design of the improvements for each area.
The supplemental ground survey will include cross sections at 25-feet intervals, topographic
contour delineation, field locating surface evidence of utilities, drainage structures, trees, curbs,
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WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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gutters, edge of pavements utility poles, and pertinent planimetric features with the project
areas.
1.2.24 Subtask A-C.4: Voluntary Lot Merger – Surveying
RRM Surveying will include the preparation of a plan showing the proposed lot merger for both
the San Luis Obispo Repertory property and the parking garage property. Items to be shown
include all structures on site, the existing and proposed property lines fully dimensioned, as well
as street and site improvements, as outlined in the City of San Luis Obispo Municipal Code.
Title report and agency fees are not included in this proposal.
1.2.25 Subtask A-C.5: Legal Descriptions and Exhibits – Surveying
This task will be to prepare the necessary legal descriptions and exhibits depicting the existing
parcels and the resultant lot after the merger for both the San Luis Obispo Repertory property
and the parking garage property. This will record upon approval of the merger with city
planning.
1.2.26 Subtask A-C.6: Agency and Title Company Processing and Coordination – Surveying
This task will be to prepare the necessary legal descriptions and exhibits depicting the existing
parcels and the resultant lot after the merger. This will record upon approval of the merger
with city planning.
1.2.27 Subtask A-L.1: ARC/CHC/PC/CC Landscape Plan Preparation
RRM Landscape Architecture will assist in preparing plans for the hearing package for ARC,
CHC, PC, and CC that shows both on-site and off-site improvements. This task assumes that
one cohesive package can be utilized for all the hearings listed above, with minor adjustments
made based on approvals. This task anticipates close team coordination during the hearing
package development process, and team coordination are included in the fee. Attendance by
RRM’s landscape architect at the hearings is included in other tasks.
Based upon the site survey and field observations, RRM Landscape Architecture will identify the
location and status of existing trees and label the tree type, and trunk and canopy diameter.
RRM will prepare a preliminary landscape plan showing the location and mature size of
proposed trees, and zones for shrubs and ground cover. The landscape plan will include a
conceptual plant legend, show vegetation to be removed, and identify water-saving measures
and note the proposed method of irrigation. RRM will calculate the proposed landscape areas,
provide the square footage of each hydrozone area, and include preliminary Maximum Applied
Water Allowance and Estimated Total Water Use calculations.
RRM will prepare an interim landscape plan for the site illustrating the temporary condition that
may exist for the San Luis Obispo Repertory Theatre property if their improvements are
installed after the parking garage. This will be a one-page exhibit showing an aerial or
topographic survey for the portion of the site to be improved by the San Luis Obispo Repertory
Theatre, and it will be combined with the project site plan.
RRM will locate and identify fencing and walls, outdoor seating areas including seating walls and
benches. RRM will work with the architects to provide one cross-section showing typical
relationships between planting design and the proposed site improvements.
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WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.2.28 Deliverables
• Architectural Review and Planning Commission use permit application including submittal requirements.
• Architectural site plans and elevations, including computer generated rendered 3D model. Modification to
plans shall be made per direction from the CHC, ARC, and PC.
• Cost estimate for proposed architectural features for ARC review.
• Coordinate and prepare one (1) package for ARC, CHC, PC, and CC
• PowerPoint and meeting presentation material for each meeting
• One (1) preliminary on-site grading and drainage plan
• One (1) preliminary on-site utility plan
• Project stormwater management calculations and associated memorandum
• One (1) Lot Merger Map in digital format (AutoCAD and PDF)
• Preliminary planting plan with the conceptual legend, seating areas, fencing and wall
callouts
• Preliminary water use calculations and note on the method of irrigation
• Identify existing vegetation and note status
• Interim landscape plan for the San Luis Obispo Repertory Theater property
• One (1) cross-section showing planting design
• Team and Client coordination
• Provisions only for a future photovoltaic power generation system will be designed into the power
service per Title 24 code. The final design shall be provided by the Design/Build PV contractor.
• Additonal Photovoltaic Design Consultation. Up to three (3) optional photovoltaic conceptual
designs will be developed, and the implications to other systems and relevant cost documented for
the City. The final selections will be incorporated into the construction documents as Design/Build
scope.
1.3 Schematic Design Phase
WATRY DESIGN INC.
1.3.1 Watry Design, Inc. shall attend coordination meetings not to exceed 3.
1.3.2 Watry Design, Inc. shall establish the structural design criteria which may include but is not limited to:
• Deflection Criteria
• Lateral Movement Criteria
• Live Load Criteria
• Other Special Criteria furnished by the Owner
1.3.3 Watry Design, Inc. shall provide preliminary structural calcs.
1.3.4 Watry Design, Inc. shall discuss Alternative Structural Systems for review by the Client and recommend the
appropriate system.
1.3.5 Watry Design, Inc. shall provide project management services.
1.3.6 Watry Design, Inc. shall provide architectural and structural documents.
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1.3.7 Watry Design, Inc. shall designate pre-engineered structural elements.
1.3.8 Cost estimates for construction (calling out the cost of specific architectural features as well as lower cost
options), maintenance of structure (including maintenance of architectural features and any lower cost
options), and operation of structure submitted for City Council consideration.
1.3.9 Updated Topographic Map (AutoCAD and PDF)
1.3.10 Coordinate with the SLO Rep Design team architecturally.
1.3.11 Coordinate with the SLO Rep Design team structurally.
LIST ENGINEERING COMPANY
1.3.12 List Engineering Company shall provide mechanical, plumbing and fire protection construction documents and
support as described below.
1.3.13 List Engineering Company shall provide mechanical, plumbing and fire protection services that include but is
not limited to:
• Elevator room AC.
• Storm drainage, sanitary drainage, domestic water for hose bibbs.
• Coordinate with Civil re: all site connections 5’ outside the building.
THE ENGINEERING ENTERPRISE
1.3.14 Prepare analysis of the electrical systems as related to the program requirements and offer recommendations.
1.3.15 Prepare conceptual design descriptions of alternative electrical systems that will reduce costs and/or improve
performance.
1.3.16 Advise the design team and Owner of Electrical design elements for planning purposes.
1.3.17 Evaluate up to three (3) different photovoltaic designs, and provide a design summary.
EARTH SYSTEMS
1.3.18 A geotechnical, geologic and hazardous materials assessment report was prepared by this firm in April of 2011,
which included a subsurface investigation and laboratory testing. As part of our scope, we will review the data
presented in the previous report. To further evaluate the subsurface conditions for the geotechnical
engineering report, we plan to drill five to six borings within the existing AC parking lot. Given the potential for
the use of a cast-in-place (CIP) concrete caisson foundation system to support anticipated loads of up to 800
kips, we propose to subcontract specialized drilling equipment to explore the bedrock at the site to greater
depths and obtain core samples of the bedrock. The borings will be drilled with a mud rotary drill rig,
equipped with an 8-inch outside diameter hollow stem auger and automatic trip hammer for sampling. Once
bedrock is reached, the hollow stem auger will be replaced with HQ3 coring equipment for improved
assessment the bedrock. The borings will be drilled/cored between 20 and 30 feet into the underlying
bedrock, as conditions dictate and allow.
1.3.19 Low-Impact Development (LID) infiltration testing will be performed in the proposed infiltration areas. The
methodology to be used for infiltration testing was developed by this firm in conjunction with the Low Impact
Development Initiative (LIDI) and can be found on the website for the California Regional Water Quality
Control Board. A total of two infiltration test borings, approximately 5 feet deep, will be drilled with a Mobile
Drill, Model B-53 rig, equipped with a 6-inch diameter hollow stem auger. Following drilling, each of the
infiltration test borings will be cased with perforated PVC pipe, and the annular spaces will be backfilled with
gravel. The infiltration test borings will be filled to near the surface and the water level maintained at a
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constant head for approximately 30 minutes, as conditions allow. The introduction of water will then be
discontinued and the infiltration rate will be measured as the head falls for a period of 2 hours. If there is less
than 6 inches of fall over the 2-hour monitoring period, the monitoring period will be increased to a total of 4
hours. Following testing, the PVC pipes will be removed and the test borings will be backfilled with auger
cuttings. The results of the tests, along with a brief discussion regarding the infiltration characteristics of the
soil, will be presented in the report proposed below.
1.3.20 Prior to our field work, we will contact Underground Service Alert (USA) to mark underground utilities that are
owned by their member utility companies. Additionally, we propose to contract an independent underground
locator to better identify potential utility conflicts. Responsibility for accurate location of underground utilities
lies with the client, however, and Earth Systems Pacific shall not be held responsible for damage resulting from
the client's failure to provide such information.
1.3.21 We anticipate encountering subsurface water within the borings; therefore, permits are required through the
San Luis Obispo County Department of Public Health (SLOCODPH). The borings will be sealed with a
sand/cement slurry mixture per the permit requirements to just below finish asphalt surface. The subsurface
water and cuttings generated by the borings will be removed from the site.
1.3.22 Soils will be classified in general accordance with the Unified Soil Classification System (ASTM D 2488). Where
bedrock is encountered, its properties will be described based upon observation of core samples and the effort
required to drill into the bedrock. During the course of drilling, various soil samples will be obtained by means
of ring-lined barrel samplers (ASTM D 3550, with shoe similar to D 2937), and Standard Penetrometer Test
samplers (ASTM D 1586). Grab samples will also be obtained from the auger cuttings. One bedrock and two
soil samples will also be secured for corrosivity testing (pH, resistivity, sulfates and chlorides). The corrosivity
testing will be subcontracted to engineers who specialize in these services, and the results and analyses with
mitigating measures will be included in the geotechnical engineering report.
1.3.23 Copies of the boring logs and a boring location map will be included in the report. Soil and bedrock samples
obtained from the borings will be tested in the laboratory to determine various engineering properties. The
final numbers and types of tests to be performed will be determined based upon the subsurface conditions
encountered. The estimated numbers of tests to be completed are as follows:
• Consolidated undrained triaxial – 3
• Direct shear – 3
• One dimensional consolidation – 3
• Unconfined compression - 10
• Bulk moisture and density - 15
• Expansion index – 1
• Sieve analysis – 4
• Maximum density and optimum moisture – 2
1.3.24 The field and laboratory data from the proposed investigation, as well as the previous 2011 investigation, will
be reviewed by a Registered Geotechnical Engineer, and evaluated with respect to development of
geotechnical criteria for the proposed project. Based upon our current work load, we anticipate that the lead
engineer for this project will be Mr. Fred Potthast, GE. The following items will be addressed:
• Subsurface conditions encountered
• Preparation of the site prior to construction
• Grading criteria
• CIP caisson design criteria
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• PCC pavement
• Retaining walls
• 2016 California Building Code (CBC) seismic criteria
• Liquefaction potential
• Estimated maximum and differential settlement
• Drainage around improvements
• Observation and testing
1.3.25 The report and recommendations will be intended to comply with the considerations of Sections 1803.1
through 1803.6, J104.3, and J104.4 of the 2016 CBC, as they apply to this project, and common geotechnical
engineering practice in this area under similar conditions at this time. It is our intent that the report will be
used exclusively by the client to form the geotechnical basis of the design of the project as described herein
and the preparation of plans and specifications.
RADEMAKER DESIGN
1.3.26 The report and recommendations will be intended to comply with the considerations of Sections 1803.1
through 1803.6, J104.3, and J104.4 of the 2016 CBC, as they apply to this project, and common geotechnical
engineering practice in this area under similar conditions at this time. It is our intent that the report will be
used exclusively by the client to form the geotechnical basis of the design of the project as described herein
and the preparation of plans and specifications
RRM DESIGN GROUP
1.3.27 For Street work that is included in the scope see attachment A.
1.3.28 Subtask B-C.1: Civil Schematic Design for Nipomo, Monterey, and Palm
RRM Civil Engineering will develop a set of Schematic Design drawings of on-site and off-site
improvements based on the approved ARC and Planning Commission Conceptual Urban Design
Plan for City review. This task anticipates close City and team coordination during the
Schematic Design process. RRM Civil Engineering will attend meetings with City staff and project
team staff through the course of the Schematic Design development to discuss various aspects
of the project. This task assumes a total of two meetings to coordinate the Schematic Design
package and includes staff coordination and phone/email communications. The Schematic
Package will generally consist of Schematic Site Construction Plan, Schematic Grading and
Water Quality Plan, and Schematic Utility Plan.
1.3.29 Subtask B-L.1: Landscape Schematic Design for Nipomo, Monterey, and Palm
RRM will develop the Conceptual Urban Design Plan into a Schematic Design drawing. This
Schematic Design task will utilize the City of San Luis Obispo’s Downtown Concept Plan and
Community Design Guidelines for furnishing and paving elements and incorporate comments
and direction from ARC, CHC, PC, and CC to refine the project. This task anticipates close
City and team coordination during the schematic design process. RRM Landscape Architecture
will attend one meeting with City staff, SLO Repertory Theatre, and project team staff to
discuss various aspects of the project, and this task includes staff coordination and phone/email
communications.
This Schematic Design task will graphically illustrate the landscape improvements for the project
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and the provide limits of planting areas, furnishing placement, and areas of decorative paving. It is
anticipated that the Schematic Design package will consist of one sheet showing the project in
its entirety, including off-site and on-site improvements. This task anticipates one Schematic
Design package submittal to the City for approval.
DELIVERABLES
1.3.30 Based on the mutually agreed-upon program, schedule and construction budget requirements, the design
team shall prepare, for approval by the Client and the Owner, Schematic Design Documents consisting of
drawings and other documents illustrating the scale and relationship of Project. The following drawings shall
be submitted:
Parking Level Plans
Structural Calculations as needed
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Typical Wall Sections as needed
3D Model of the building depicting the architectural design solution
Schematic site construction plan
Schematic grading and water quality plan
Schematic utility plan
Two (2) meeting to coordinate Schematic Design Package
Schematic Design Package:
Preliminary planting, furnishing, and decorative paving areas
One (1) meeting with City or other project team staff
Team and Client coordination
1.3.31 Watry Design, Inc. shall provide Structural Criteria for the Geotechnical Engineer.
1.4 Design Development Phase
WATRY DESIGN INC.
1.4.1 Watry Design, Inc. shall attend coordination meetings not to exceed 4.
1.4.2 Watry Design, Inc. shall provide updated Structural Criteria for the Geotechnical Engineer.
1.4.3 Coordinate with the SLO Rep Design team architecturally.
1.4.4 Coordinate with the SLO Rep Design team structurally.
LIST ENGINEERING COMPANY
1.4.5 List Engineering Company shall provide mechanical, plumbing and fire protection construction documents and
support as described below.
1.4.6 List Engineering Company shall provide mechanical, plumbing and fire protection services that include but is
not limited to:
• Elevator room AC.
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• Storm drainage, sanitary drainage, domestic water for hose bibbs.
• Coordinate with Civil re: all site connections 5’ outside the building.
• Prepare a design/build set of plans and specifications for the Contractor to use in completed the design
and obtaining a deferred approval for the Fire protection plans.
THE ENGINEERING ENTERPRISE
1.4.7 Contact site facilities engineers (as applicable) to begin coordination of incoming services.
1.4.8 Determine preliminary space allotments for electrical distribution equipment and emergency distribution
equipment.
1.4.9 Attend one (1) in person meeting with the design team and/or Owner to obtain information concerning system
requirements for the electrical design.
1.4.10 Consult with inspection authorities to determine special code requirements.
1.4.11 Interface with other consultants to coordinate design of electrical systems with other building system
requirements and/or features.
1.4.12 Obtain information from other consultants concerning electrical load requirements for equipment covered
under their Divisions.
1.4.13 Coordinate space requirements with Architect for electrical and telecommunication rooms.
1.4.14 Layout electrical equipment to ensure that space allocated is sufficient.
1.4.15 Review lighting design requirements with the Architect and incorporate layout into our drawings.
1.4.16 Preparation of preliminary, in-house calculations to verify Title 24 energy compliance (Title 24 documentation
will not be issued as a part of the DD package).
1.4.17 Photovoltaic single line and conceptual layouts.
EARTH SYSTEMS
1.4.18 Following completion of the geotechnical engineering report, our project team will be available to attend
meetings in San Luis Obispo, respond to comments or questions from the design team or other parties, or
provide other consultation that may arise during the design process. The consultation will be provided on a
time and materials basis. For the purposes of this proposal, a budget of 10 hours by an associate engineer has
been allocated for this task.
RADEMAKER DESIGN
1.4.19 Work closely with WDI to refine final building details sufficient for inclusion in
construction documents including:
• Scaled cornice and trim details and sections
• Fabrication specifications for cladding
• Scaled decorative railing details
• Decorative lighting specifications
RRM DESIGN
1.4.20 For Street work that is included in the scope see attachment A.
1.4.21 Subtask C-C.1: Civil Design Development Package
RRM Civil Engineering will develop a set of Design Development drawings of on-site and off-site
improvements based on the approved Schematic Design package and Planning Commission
Conceptual Urban Design Plan for City review. The Design Development task will build upon
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the Schematic Design plan and provide more detail and delineation of streetscape grades and
pathways. This task accounts for two meetings with the City staff for coordination to discuss
various aspects of the project, and coordination with SLO Repertory Theatre’s adjacent design.
The Design Development Package will generally consist of Preliminary Site Construction Plan.
Preliminary Grading and Water Quality Plan, and Preliminary Utility Plan.
1.4.22 Subtask C-L.1: Landscape Design Development Package
RRM will develop the approved Schematic Design package into a set of Design Development
drawings. This Design Development task will develop the landscape improvements for the
project to a 50% Construction Document package. This task will provide limits of planting and
irrigation areas and a conceptual plant palette. This task anticipates two Design Development
package submittals to the City for approval showing one cohesive design for the entire project,
with sheets separated to show off-site and on-site improvements. This task anticipates close
City and team coordination during the Design Development process and coordination with SLO
Repertory Theatre’s adjacent design. RRM Landscape Architecture will attend meetings with
City staff and project team staff through the course of Design Development to discuss various
aspects of the project. This task assumes a total of two meetings to coordinate the Design
Development package and includes staff coordination and phone/email communications.
1.4.23 Based on the approved Schematic Design Documents and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by the Client, the design team shall prepare, for approval
by the Client the following documents:
Parking Level Plans
Structural Foundation Plans
Structural Framing Plans
Structural Calculations as needed
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Typical Wall Sections as needed
Architectural and Structural Details as needed
Quantities of reinforcing adequate for pricing
Power single line diagram.
Fire alarm riser diagram.
Site electrical and telecom plans.
Electrical and telecom room layout plans
Floor plans with lighting layouts.
Floor plans with power device layouts.
Floor plans with signal system device layouts, including fire alarm, blue light emergency phones, telecom.
Preliminary Site Construction Plan
Preliminary Grading and Water Quality Plan
Preliminary Utility Plan
Preliminary Planting/ Construction Plan (Planting zones and preliminary plant list, furnishing
and hardscape callouts)
Preliminary Irrigation Plan (Irrigation mainline routing and zoning)
1.5 Construction Documents Phase
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WATRY DESIGN INC.
1.5.1 Watry Design, Inc. shall attend coordination meetings not to exceed 6.
1.5.2 Based on the approved Design Development Documents and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by the Client, Watry Design, Inc. shall prepare, for
approval by the Client, Architectural and Structural Construction Documents consisting of Drawings and
Specifications setting forth in detail the requirements for the construction of the Project for the work covered
by this agreement. The Contract Documents are to include the following:
Parking Level Plans
Structural Foundation Plans
Structural Framing Plans
Structural Calculations
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Enlarged Floor Plans (of specific areas as needed)
Typical Wall Sections
Architectural and Structural Details
Architectural and Structural Specifications
1.5.3 Watry Design, Inc. shall prepare Structural Calculations for the Primary Structural System for submittal to
Governing Building Officials.
1.5.4 Watry Design, Inc. shall designate elements to be designed by Specialty Engineers. The Contract Documents
shall specify Structural Design Criteria, type of element, position within structure and connection to Primary
Structural System, and required Submittals.
1.5.5 Watry Design, Inc. shall review the effect of Secondary and Non-Structural elements on the Primary Structural
System and design the Primary Structural System to accept and support such items. The Contract Documents
shall provide information regarding the supporting capability and physical attachment limitations of the
Primary Structural System.
1.5.6 Watry Design, Inc. shall designate on the Contract Documents all required Special Inspection and Testing.
1.5.7 Coordinate with the SLO Rep Design team architecturally.
1.5.8 Coordinate with the SLO Rep Design team structurally.
THE ENGINEERING ENTERPRISE
1.5.9 Attend one (1) in person meeting with the design team to obtain final information concerning system
requirements for the electrical design.
1.5.10 Final interface with other consultants to coordinate connection requirements.
1.5.11 Final coordination and verification of incoming power service requirements with the facilities engineers.
1.5.12 Prepare complete set of construction drawings for electrical systems.
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1.5.13 Prepare detailed construction specifications for electrical systems outlining materials and installation
requirements.
1.5.14 Prepare Title 24 energy compliance documentation for lighting system to include the following:
1.5.15 Calculations and completion of associated forms.
1.5.16 Confirmation of exterior lighting zone per Title 24 standards based on site location.
1.5.17 Review documents with inspection authorities as required.
EARTH SYSTEMS
1.5.18 Our project team will be available to provide consultation during the preparation of contract documents. The
consultation will be provided on a time and materials basis. A budget of 10 hours by an associate engineer has
been allocated for this task.
RRM DESIGN GROUP
1.5.19 Subtask D-C.1: Civil Improvement Plan Package
Construction Documents will be prepared for the areas shown in Exhibit A. Areas shown as plaza, future phases
or optional are not a part of these tasks. The Construction Documents packages will include Phase 1 and 2
construction documents and will be submitted as one cohesive package that will include work within the public
right-of-way on separate sheets, standalone from the onsite improvements. RRM will prepare the construction
drawings for on-site and off-site improvements at the 75%, 90%, and final (bid set) levels at a scale
deemedappropriate by the project engineer. The Construction Documents listed in this task will be submitted
as part of the project team’s overall submittal package to the architect to be delivered to the City for permit
review.
This scope assumes geotechnical requirements for road structural sections, special subgrade preparation, and
subsurface drainage requirements for any project area will be provided by the project soils engineer and are not
a part of these plans.
RRM’s team will prepare the following Construction Documents for the submittal levels listed below. The
following is a description of the Construction Document (PSE) Package contents:
Title and Reference Sheets
RRM will prepare title sheets, as necessary, to convey all pertinent general project
information. These sheets may include the project name, location, approval blocks, agency
contact information, USA alert, Basis of Survey statement, list of abbreviations, phasing,
and/or additive alternate instructions.
Demolition Plans
RRM will prepare demolition plans, at an appropriate scale, for structures, and elements
requiring removal in order to implement the parking structure and Theatre site. The plans
will locate, identify, and describe the removal items and provide instructions for the safe
disposal of the demolished work. Additionally, the plans will indicate items to salvage or
stockpile such as topsoil for later use in the planting area construction.
Grading and Drainage Plans
RRM will prepare grading and drainage plans, at an appropriate scale, for the approved
design. The plans will build on the boundary and topographic information and will show all
vertical control of the project elements, contour grading, spot elevations, and cut and fill
estimates within the project site. The plans will detail all drainage facilities within the parking
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garage development area with supporting calculations performed for the sizing of new on-site
pipes and inlets. Analysis and design of the existing off-site storm drainage facilities are
not included in this proposal. This includes coordinating the proposed finished floor
elevations with the Theatre site.
It is anticipated that the proposed impervious improvements will require the preparation of
a Stormwater Control Plan in accordance with the Regional Water Control Board’s C.3
requirements. The project will be designed to take advantage of cost-effective self-treating
areas, including grass filter strips, swales, and planters.
Site Utility Plans
RRM will provide engineered utility plans, at an appropriate scale, for domestic water and
sewer from the point of connection to existing service mains directly adjacent to the project. This scope assumes
that the existing off-site and/or on-site water and sewer
systems have adequate capacity for the site development and that analysis or upgrades are
not included in this proposal. Additional design to increase the capacity of the offsite utilities
beyond the closest points of connections including fire flows are considered outside this
scope.
Horizontal Control Plans
RRM will prepare horizontal control plans, at an appropriate scale, for the approved design. The plans will
establish all horizontal control for the park. The plans will also establish construction layout control points and
a coordinate system for locating site elements, such as paths, seating, shade structures, etc. (Not included in
75% PSE submittal)
Erosion Control Plans
RRM will prepare erosion control plans for the site that outline BMP’s that should be used and where they
should be located. This plan will assist the contractor in the bidding process to include these items. During
construction, the site will be in various stages of completion, and the contractor will need to adjust his BMP’s
to match the site conditions and the SWPPP. This task also includes a phasing diagram how the Theatre site
will be maintained and stabilized if there is a delay in Theatre construction.
Plan and Profile Plans
RRM will prepare horizontal and vertical control plans for the proposed design. The plans will establish
horizontal control by stationing and vertical control through spot elevations and profile information for
centerline or curb lines as determined by the engineer.
Construction Details
As a companion to the construction plans, RRM will prepare details for the construction items illustrated in the
construction plans that are outside of standard City or State standard details. For the purposes of the plan sets,
it is assumed that City or State standards will be utilized for construction items.
Hydrology and Hydraulics
RRM Civil Engineering will prepare a final drainage report for the approved project based on
the preliminary drainage report concepts prepared during the ARC process. This analysis is
separate from the post-construction stormwater mitigation requirements imposed by the
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State. This report will analyze and document the existing and proposed site drainage
conditions (hydrology), including any influence of off-site flows. Based on these values,
components of the project drainage system, pipes, inlets, and discharge points (hydraulics)
will be sized per City requirements. The drainage report will be prepared in conformance
with City requirements and based on generally accepted engineering practice. This scope includes
consideration for review of previous analysis, research of record data, site visits,
and addressing comments and/or corrections with City.
Stormwater Pollution Prevention Plan (SWPPP)
RRM Civil Engineering will prepare plans for temporary erosion control facilities. Temporary facilities will be
proposed for the protection of graded areas and drainage devices. Details and appropriate notes for best
management practices and guidelines for implementation are proposed to be in conformance with the State of
California Water Resources Board requirements and the approved staff report, including sediment control
recommendations. The temporary erosion control plans will be incorporated into the project improvement
plans, as well as into the project SWPPP. This task will include preparation of a Notice of Intent application to
be filed with the State of California and a SWPPP Report to be utilized for construction. The SWPPP Report will
outline various procedures and methods for monitoring and implement a stormwater pollution prevention
program during the construction of your project. This proposal does not include construction monitoring or
SWPPP updates during construction. We will assist in the filing of a notice of termination for each phase when
completed.
Stormwater Management Plans
The project is subject to the Regional Water Quality Control Board’s requirements for
mitigation of post-construction stormwater adopted by the City in 2014. RRM will prepare
an overall post-construction stormwater analysis in City standard format, based on the
RWQCB’s requirements for the parking structure and Theatre site. The project site must
include features such as limited impervious area, bioswales, rain gardens, and retention
basins. The analysis will size and identify mitigation measures and site improvements
intended to improve stormwater quality.
1.5.20 Subtask D-L.1: Landscape Construction Documents
RRM will develop a Construction Documents package based on the direction received on the
final Design Development package. Construction Documents will be prepared for the areas
shown in Exhibit A. Areas shown as plaza, future phases or optional are not a part of these tasks. The
Construction Documents packages will include Phase 1 and 2 construction documents and will
be submitted as one cohesive package that will include work within the public right-of-way on
separate sheets, standalone from the onsite improvements. RRM will prepare the construction
drawings for on-site and off-site improvements at the 75%, 90%, and final (bid set) levels at a
scale deemed appropriate by the project engineer. The Construction Documents listed in this
task will be submitted as part of the project team’s overall submittal package to the architect to
be delivered to the City for permit review. The Construction Documents will be drawn in
AutoCAD layers over a complete and final base map provided by the project’s civil engineer.
This task anticipates close City and team coordination during the plan development process.
RRM Landscape Architecture will attend meetings with City staff and project team staff through
the course of Construction Document development to discuss various aspects of the project
including plan review comments. This scope of services assumes a total of three meetings to get
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through the permitting stage of the project and includes staff coordination and phone/email
communications.
Planting/Construction Plan and Details
Planting/Construction Plans and Details will consist of construction elements called out on
the Landscape Planting Plans, and construction details included on landscape detail sheets.
RRM will prepare Planting Plans utilizing City Standards and comply with the City’s
ordinance and landscape regulations. The frontage of Monterey Street will be included in
this scope of work, but the package will be designed to be installed in a second phase of
work and Phase 2 plan views will be shown on a separate sheet. RRM will prepare
construction and planting details that specify the method of construction and proper
installation procedures. RRM will coordinate hardscape layout and decorative paving with
the Civil Engineer, but the final design for the paving will be provided in the Civil plans.
Irrigation Plan and Details
RRM will prepare irrigation plans for planting areas utilizing the City’s Engineering Standards
in Section H, Landscaping and Irrigation. The irrigation plan will use recycled water, and the plans will detail
such things as the irrigation system layout, main line, automatic controller,
head layout, piping, and backflow device. RRM will coordinate and confirm the point of
connection and meter size with the City. The frontage of Monterey Street will be included
in this scope of work, but the package will be designed to be installed in a second phase of
work and Phase 2 plan views will be shown on a separate sheet. In support of the irrigation
plans, RRM will prepare irrigation details that specify the method of construction and proper
irrigation system component procedures. This task includes one (1) water use projection to
ensure the project meets MWELO requirements.
Technical Specifications (Sheet Form)
RRM will prepare technical specifications in large sheet format as part of the overall
construction document submittal package that incorporates specifications for Phases 1 and
2. The specifications will generally follow CSI format, and will likely include provisions for
landscape, irrigation, and decorative paving (where applicable).
1.5.21 Subtask D-L.3: Landscape Public Art Coordination
RRM will coordinate with Lindsey Stevenson at the San Luis Obispo Parks and Recreation
Department to facilitate with public art selection and placement. RRM will work with the
artist and the City to provide a site plan and grading information for the plans required to
implement the public art element. This task assumes the public art will be designed, submitted,
and installed concurrently with Task D-L.1. If public art is not concurrent, this task may require
an updated scope of services. This task includes up to six hours of coordination time, including
one meeting, and phone/email communications.
1.5.22 Subtask D-C.1: Civil Improvement Plan Package
Construction Documents will be prepared for the areas shown in Exhibit A. Areas shown as
plaza, future phases or optional are not a part of these tasks. The Construction Documents
packages will include Phase 1 and 2 construction documents and will be submitted as one
cohesive package that will include work within the public right-of-way on separate sheets,
standalone from the onsite improvements. RRM will prepare the construction drawings for on-site
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and off-site improvements at the 75%, 90%, and final (bid set) levels at a scale deemed appropriate by the
project engineer. The Construction Documents listed in this task will be
submitted as part of the project team’s overall submittal package to the architect to be delivered
to the City for permit review.
This scope assumes geotechnical requirements for road structural sections, special subgrade
preparation, and subsurface drainage requirements for any project area will be provided by the
project soils engineer and are not a part of these plans.
RRM’s team will prepare the following Construction Documents for the submittal levels listed
below. The following is a description of the Construction Document (PSE) Package contents:
Title and Reference Sheets
RRM will prepare title sheets, as necessary, to convey all pertinent general project
information. These sheets may include the project name, location, approval blocks, agency
contact information, USA alert, Basis of Survey statement, list of abbreviations, phasing,
and/or additive alternate instructions.
Demolition Plans
RRM will prepare demolition plans, at an appropriate scale, for structures, and elements
requiring removal in order to implement the parking structure and Theatre site. The plans
will locate, identify, and describe the removal items and provide instructions for the safe
disposal of the demolished work. Additionally, the plans will indicate items to salvage or
stockpile such as topsoil for later use in the planting area construction.
Grading and Drainage Plans
RRM will prepare grading and drainage plans, at an appropriate scale, for the approved
design. The plans will build on the boundary and topographic information and will show all
vertical control of the project elements, contour grading, spot elevations, and cut and fill
estimates within the project site. The plans will detail all drainage facilities within the parking
garage development area with supporting calculations performed for the sizing of new on-site
pipes and inlets. Analysis and design of the existing off-site storm drainage facilities are
not included in this proposal. This includes coordinating the proposed finished floor
elevations with the Theatre site.
It is anticipated that the proposed impervious improvements will require the preparation of
a Stormwater Control Plan in accordance with the Regional Water Control Board’s C.3
requirements. The project will be designed to take advantage of cost-effective self-treating
areas, including grass filter strips, swales, and planters.
Site Utility Plans
RRM will provide engineered utility plans, at an appropriate scale, for domestic water and
sewer from the point of connection to existing service mains directly adjacent to the project. This scope
assumes that the existing off-site and/or on-site water and sewer
systems have adequate capacity for the site development and that analysis or upgrades are
not included in this proposal. Additional design to increase the capacity of the offsite utilities
beyond the closest points of connections including fire flows are considered outside this
scope.
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Horizontal Control Plans
RRM will prepare horizontal control plans, at an appropriate scale, for the approved design.
The plans will establish all horizontal control for the park. The plans will also establish
construction layout control points and a coordinate system for locating site elements, such
as paths, seating, shade structures, etc. (Not included in 75% PSE submittal)
Erosion Control Plans
RRM will prepare erosion control plans for the site that outline BMP’s that should be used
and where they should be located. This plan will assist the contractor in the bidding process
to include these items. During construction, the site will be in various stages of completion,
and the contractor will need to adjust his BMP’s to match the site conditions and the
SWPPP. This task also includes a phasing diagram how the Theatre site will be maintained
and stabilized if there is a delay in Theatre construction.
Plan and Profile Plans
RRM will prepare horizontal and vertical control plans for the proposed design. The plans
will establish horizontal control by stationing and vertical control through spot elevations
and profile information for centerline or curb lines as determined by the engineer.
Construction Details
As a companion to the construction plans, RRM will prepare details for the construction
items illustrated in the construction plans that are outside of standard City or State standard
details. For the purposes of the plan sets, it is assumed that City or State standards will be
utilized for construction items.
Hydrology and Hydraulics
RRM Civil Engineering will prepare a final drainage report for the approved project based on
the preliminary drainage report concepts prepared during the ARC process. This analysis is
separate from the post-construction stormwater mitigation requirements imposed by the
State. This report will analyze and document the existing and proposed site drainage
conditions (hydrology), including any influence of off-site flows. Based on these values,
components of the project drainage system, pipes, inlets, and discharge points (hydraulics)
will be sized per City requirements. The drainage report will be prepared in conformance
with City requirements and based on generally accepted engineering practice. This scope includes
consideration for review of previous analysis, research of record data, site visits,
and addressing comments and/or corrections with City.
Stormwater Pollution Prevention Plan (SWPPP)
RRM Civil Engineering will prepare plans for temporary erosion control facilities. Temporary
facilities will be proposed for the protection of graded areas and drainage devices. Details
and appropriate notes for best management practices and guidelines for implementation are
proposed to be in conformance with the State of California Water Resources Board
requirements and the approved staff report, including sediment control recommendations.
The temporary erosion control plans will be incorporated into the project improvement
plans, as well as into the project SWPPP. This task will include preparation of a Notice of
Intent application to be filed with the State of California and a SWPPP Report to be utilized
for construction. The SWPPP Report will outline various procedures and methods for
monitoring and implement a stormwater pollution prevention program during the
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construction of your project. This proposal does not include construction monitoring or
SWPPP updates during construction. We will assist in the filing of a notice of termination for
each phase when completed.
Stormwater Management Plans
The project is subject to the Regional Water Quality Control Board’s requirements for
mitigation of post-construction stormwater adopted by the City in 2014. RRM will prepare
an overall post-construction stormwater analysis in City standard format, based on the
RWQCB’s requirements for the parking structure and Theatre site. The project site must
include features such as limited impervious area, bioswales, rain gardens, and retention
basins. The analysis will size and identify mitigation measures and site improvements
intended to improve stormwater quality.
1.6 Plan Check Phase
1.6.1 The Design Team shall respond to Governing Building Official's comments on Contract Documents prepared by
Watry Design, Inc.
1.6.2 It is assumed that the plan checker is experienced in checking projects of a similar nature to the project being
designed.
1.6.3 It is assumed the plan check will be complete prior to going to bid.
1.6.4 A geotechnical review of the project plans has also been included in this proposal. The purpose of the review
will be to assist in verifying that the concepts and recommendations provided in the geotechnical engineering
report are substantially incorporated into the project’s plans, details and/or specifications. After review of the
plans, a summary letter will be provided. A budget of 15 hours by an associate engineer has been allocated for
plan review services.
1.7 Bidding
1.7.1. The design team shall assist in reviewing construction bids for the project.
1.7.2. The design team shall respond to questions from the General Contractor as it pertains to the bidding process.
1.7.3. The design team shall prepare addendums for distribution to Contractors.
1.7.4. We assume there is only one bid process.
1.8 Construction Administration Phase
WATRY DESIGN INC.
1.8.1. The design team's responsibility to provide Basic Services for the Construction Administration Phase under this
Agreement commences with the issuance of Permits to build by the Governing Building Official and terminates
at the earlier of the issuance to the Owner of the final Certificate of Payment or 60 days after the date of
Substantial Completion of the Work.
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1.8.2. Duties, responsibilities, and limitations of authority of the design team shall not be restricted, modified or
extended without written agreement between the Client and the design team.
1.8.3. The design team. shall review Contractor submittals pertaining to items designed by the design team such as
shop drawings, product data, samples and other data as required the design team, but only for the limited
purpose of checking for general conformance with the design concept and the information expressed in the
Contract Documents prepared by the design team. This review shall not include review of the accuracy or
completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction
means or methods, coordination of the work with other trades or construction safety precautions, all of which
are the sole responsibility of the Contractor. The design team's review shall be conducted with reasonable
promptness while allowing sufficient time in the design team's judgment to permit adequate review. Review
of a specific item shall not indicate that the design team has reviewed the entire assembly of which the item is
a component. All submittals shall be reviewed by the Contractor prior to the design team's review. Each
submittal shall be stamped that the Contractor has reviewed the submittal. The design team shall not be
responsible for any deviations from the contract documents not brought to the attention of the design team in
writing by the Contractor. The design team shall not be required to review partial submissions or those for
which submissions of correlated items have not been received. The design team shall mark up one
reproducible copy and return to the Contractor. Number of submittals is assumed to be 120.
1.8.4. Watry Design, Inc. shall also review submittals pertaining to Pre-Engineered Structural Elements specified by
Watry Design, Inc. and designed by Specialty Engineers. Contractor, shall determine whether Submittals have
received prior approvals as required by the Contract Documents. Contractor, shall determine whether
Submittals bear the signature and professional seal of the Specialty Engineer responsible for the design as
required by the Contract Documents. Review of Pre-Engineered Structural Elements shall be for the type,
position, and connection to other elements within the Primary Structural System, and for criteria and loads
used for their design. Review shall include determination that structural elements necessary for a stable
structure will be provided.
1.8.5. Watry Design, Inc. shall visit the project at appropriate intervals during construction to become generally
familiar with the progress and quality of the contractor’s work and to determine if the work is proceeding in
general accordance with the Contract Documents prepared by Watry Design, Inc. The Client has not retained
Watry Design, Inc. to make detailed inspections or to provide exhaustive or continuous project review and
observation services. Watry Design, Inc. does not guarantee the performance of, and shall have no
responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity
furnishing materials or performing any work on the project. The number of site visits is not to exceed 16 and
the number of structural visits prior to slab pours is not to exceed 4.
1.8.6. Neither the professional activities of Watry Design, Inc., nor the presence of Watry Design, Inc. or his or her
employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity
of their obligations, duties and responsibilities including, but not limited to, construction means, methods,
sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of
the Work of construction in accordance with the contract documents and any health or safety precautions
required by any regulatory agencies. Watry Design, Inc. and his or her personnel have no authority to exercise
any control over any construction contractor or other entity or their employees in connection with their work
or any health or safety precautions. The Client agrees that the General Contractor is solely responsible for
jobsite safety, and warrants that this intent shall be made evident in the Client's agreement with the General
Contractor. The Client also agrees that the Client and Watry Design, Inc. shall be indemnified and shall be
made additional insureds under the General Contractor's general liability policy.
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1.8.7. The Client shall provide for Watry Design, Inc.'s right to enter the property owned by the Owner and/or others
in order for Watry Design, Inc. to fulfill the Scope of Work included hereunder.
1.8.8. Watry Design, Inc. shall have the authority to reject any work of the Contractor which is not, in the
professional judgment of Watry Design, Inc. , in accordance with the plans, specifications and other
construction documents. Neither this authority nor the good faith judgment to reject or not to reject any such
work shall subject Watry Design, Inc. to any liability or cause of action on behalf of the contractor,
subcontractors or any other suppliers or persons performing portions of the work on this project.
1.8.9. Interpretations and decisions of Watry Design, Inc. shall be consistent with the intent of and reasonably
inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such
interpretations and initial decisions, Watry Design, Inc. shall endeavor to secure faithful performance by both
the Client and the Contractor, shall not show partiality to either, and shall not be liable for results of
interpretations or decisions so rendered in good faith.
1.8.10. Watry Design, Inc. shall be a representative of and shall advise and consult with the Client during construction
until final payment to the Contractor is due. Watry Design, Inc. shall have authority to act on behalf of the
Client only to the extent provided in this Agreement unless otherwise modified by written instrument.
1.8.11. Watry Design, Inc.'s decisions on matters relating to aesthetic effect shall be final if consistent with the intent
expressed in the Contract Documents.
1.8.12. Watry Design, Inc. shall interpret and decide matters concerning performance of the Contractor under the
requirements of the Contract Documents on written request of either the Client or Contractor. Watry Design,
Inc. 's response to such request shall be made with reasonable promptness and within any time limits agreed
upon.
1.8.13. Based on Watry Design, Inc. 's observations and evaluations of the Contractors Application for Payment, Watry
Design, Inc. shall review the amounts due the Contractor.
1.8.14. Watry Design, Inc. 's review for payment shall constitute a representation to the Client, based on Watry
Design, Inc. 's observations at the site as provided in this contract and on data comprising the Contractor's
Application for Payment, that the Work has progressed to the point indicated and that, to the best of Watry
Design, Inc. 's knowledge, information and belief, quality of the Work is in accordance with the Contract
Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the
Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor
deviations from the Contract Documents correctable prior to completion and to specific qualifications
expressed by Watry Design, Inc. The issuance of a Certificate for Payment shall further constitute a
representation that the Contractor is entitled to payment in the amount certified. However, the issuance of a
Certificate of Payment shall not be a representation that Watry Design, Inc. has (1) made exhaustive or
continuous on-site inspection to check the quality or quantity of the Work, (2) reviewed construction means,
methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and material suppliers and other data requested by the Client to substantiate the Contractor's
right to payment or (4) ascertained how or for what purpose the Contractor has used money previously paid
on account of the Contract Sum.
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1.8.15. Watry Design, Inc. shall conduct periodic reviews to determine the date or dates of Substantial Completion and
the date of final completion, and shall receive and forward to the Client for the Client's review and records
written warranties and related documents required by the Contract Documents and assembled by the
Contractor, and shall issue a final Certificate for Payment upon compliance with the requirements of the
Contract Documents.
1.8.16. Watry Design, Inc. shall render written decisions within a reasonable time on all claims, disputes or other
matters in question between the Client and Contractor relating to the execution or progress of the Work as
provided in the Contract Documents if asked to do so.
1.8.17. The Client warrants he or she will cause the Contractor to review any request for information (RFIs) submitted
by subcontractors prior to submission to Watry Design, Inc. to ensure such RFIs are not already clearly and
unambiguously answered in the Contract Documents. Watry Design, Inc. shall be paid by the Contractor for his
or her time in reviewing RFIs which are already clearly answered or inferable from the Contract Documents in
accordance with Watry Design, Inc.'s standard rates. In the event of disagreement over such compensation,
the judgment of the Client's representative shall prevail.
LIST ENGINEERING COMPANY
1.8.18. Respond to RFIs, submittal review.
1.8.19. Three site visits, including one punch list.
1.8.20. As built CAD files based on Contractor’s mark-ups.
THE ENGINEERING ENTERPRISE
1.8.21. Review shop drawings, submittal data, and contractor’s “as-built” drawings.
1.8.22. Respond to field RFI’s and prepare clarification instructions as needed.
1.8.23. Maintain current CAD files incorporating design changes through the construction phase.
1.8.24. Attend construction coordination meetings on an as-needed/as-requested basis. We have included one (1)
trip to the site under this proposal.
1.8.25. Visit site periodically to verify compliance with construction documents. We have included one (1) trip to the
site, in addition to final walk-through, under this proposal.
1.8.26. Review the final electrical installation with one (1) site visit and prepare a punch list of all deficient items
requiring correction by the contractor
1.8.27. Close-out documents - update of drawings to as-built status based on information from contractor field
modified drawings.
EARTH SYSTEMS
1.8.28. Our firm is sufficiently qualified to provide soil and materials testing and special inspection services during
project construction. Given the current stage of the project, these fees cannot be reasonably estimated.
Based upon our experience, the costs associated with materials testing and special inspection services for a
project such as this typically range between 2 and 2.5 percent of the overall projects costs. A more accurate
estimate of these fees can be prepared once the project reaches an appropriate stage.
RRM DESIGN GROUP
1.8.29. Subtask E-C.2: Civil Construction Administration
This task assumes that Watry will manage Construction Administration related tasks such as
RFI’s and material submittals, and that RRM will provide assistance in responding to civil plan
related Requests for Information (RFI), Change Orders (CO), submittals, and contractor
supplied shop drawings and Supplemental Instructions as necessary to clarify technical details.
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This task includes team, contractor, and staff coordination and phone/email communications.
This task includes administration for both off-site and on-site improvements. This administration
will be performed in two tasks, with the majority of construction occurring in Phase 1 and
Monterey Street frontage construction occurring in Phase 2.
• When requested by the Client, RRM will provide research, coordination, and advice on
development strategies, conditions of approval, and processing requirements
• Coordinate and attend project-related meetings with the Client, City, and County of
San Luis Obispo, utility companies, and consultants
• Transfer of electronic data or print sets to various consultants
• Preparation and distribution Construction Documents
• At the request of the Client, attend project related meetings
1.8.30. Subtask E-C.3: Civil Record Drawings/Closeout
Upon completion of Phase 1 and Phase 2 construction work, RRM will compile and deliver to the City, a
reproducible set of record drawings based upon the marked-up record drawings, addenda,
change orders, and other data furnished by the contractor. These record drawings will indicate
the significant changes (if any) made during construction. Because these record drawings are
based on unverified information provided by the other parties, RRM cannot and does not
warrant their accuracy.
1.8.31. Subtask E-L.2: Landscape Construction Administration
Following the award of the general construction contract, RRM Landscape Architecture will provide
Construction Administration support during the construction process. This task assumes that Watry will
manage Construction Administration related tasks such as RFI’s and material submittals, and that RRM will
provide assistance in responding to landscape plan related Requests for Information (RFI), Change Orders (CO),
submittals, and contractor supplied shop drawings and Supplemental Instructions as necessary to clarify
technical details. This task includes team, contractor, and staff coordination and phone/email communications.
This administration task will be performed in two phases, with the majority of the construction administration
occurring in Phase 1 and Monterey Street frontage administration taking place in Phase 2. Under this task,
RRM Landscape Architecture will visit the site one time during the Phase 1 and one time during the Phase 2 to
observe and verify the landscape installation. Weekly meetings are not anticipated as part of this scope and
are therefore excluded.
1.8.32. Subtask E-L.3: Landscape Record Drawings/ Closeout
RRM’s landscape architect will visit the site one (1) time following the completion of landscape construction in
Phase 1 and one (1) time in Phase 2 to evaluate the landscape installation. Following each of these site visits,
RRM will conduct one (1) final punch walk and prepare and distribute a final punch checklist. Upon completion
of construction work for Phases 1 and 2, RRM will compile and deliver a reproducible set of record drawings
based upon the marked-up record drawings, addenda, change orders, and other data furnished by the
contractor. These record drawings will indicate the significant changes (if any) made during construction.
Because these record drawings are based on unverified information provided by the other parties, RRM cannot
and does not warrant their accuracy.
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1.9 Consultants
1.9.1. Watry Design, Inc. shall hire the following consultants to prepare work for the project based on their expertise:
List Engineering
RRM Design Studio
The Engineering Enterprise
Earthsystems
Pierre Rademaker Design
Mack 5
1.10 Assumptions
1. Reimbursables estimate does not include mass printing.
2. Commercial building not in contract after entitlements.
1.11 Exclusions from Basic Fee
1. Models for City approvals. These can be provided as additional services.
2. Value Engineering Phases
3. Phased Permitting
4. Future Commercial / Retail or Theater design considerations.
5. Enclosed garage ventilation.
6. Commissioning.
7. LEED/Green Garage process.
8. Conforming documents after bid.
9. Special environmental impact investigations and related research. Such studies are not anticipated under
this proposed agreement.
10. Life cycle cost analyses and energy effectiveness studies.
11. Earth Systems fees for construction administration.
12. Civil Plaza Design and Construction Documents.
13. Landscape Plaza Design and Construction Documents.
14. Civil West side of Nipomo Design and Construction Documents.
15. Landscape West side of Nipomo Design and Construction Documents.
Section 2 - Additional Services
2.1 General
2.1.1 Services beyond those outlined under Basic Services are frequently requested. They are categorized as Special
and Extra Services. These services may be provided by Watry Design, Inc. under terms mutually agreed upon
by the Client and Watry Design, Inc.
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2.1.2 Special Services are services which may or may not be foreseen at the beginning of design stages, and are not
normally included as Basic Services. Examples include, but are not limited to:
1) Services related to the analysis of the Client's needs and programming the requirements of the Project.
2) Services related to financial feasibility or other special studies.
3) Services related to planning surveys, site evaluations or comparative studies of prospective sites.
4) Services related to special surveys, environmental studies and submissions required for approvals of
governmental authorities or others having jurisdiction over the Project.
5) Services related to the structural design of Non-Structural Elements and their attachments, such as:
i. Antennas and flagpoles.
ii. Mechanical, electrical and plumbing equipment, storage tanks, cooling towers and underground
vaults.
6) Services related to the structural design of Secondary Structural Elements and their attachments that are
part of deferred submittals items which would be design build by the contractor, such as:
i. Steel Stairs.
ii. Pre- Cast Panels
iii. Mechanisms and guide systems for elevators, escalators, other conveyor systems and associated
operating equipment
iv. Window washing systems and tie downs
v. Connection and support for solar systems
7) Services related to special dynamic analysis such as spectrum or time-history response to seismic forces,
or floor-response analysis for foot-fall or vibratory equipment.
8) Services related to special wind analyses, such as wind-tunnel test, etc.
9) Services related to "seismic risk" analysis.
10) Preparation of demolition documents.(Note, except as included in basic services above)
10) Field Investigation of existing Buildings and structures including surveys of existing construction or to
make measured drawings thereof.
11) Services connected with the preparation of documents for alternate bids or for segregated Contracts for
phased or fast-track construction.
12) Design or field observation of shoring and bracing for excavations and building, of underpinning of
adjacent structures.
13) Design or review related to contractor's construction related equipment, e.g., cranes hoist, etc.
14) Design for future expansion, facilities, systems and equipment.
15) Preparation of shop or fabrication Drawings, for example, tilt-up wall panel Drawings, reinforcing and
structural steel detailing, etc.
16) Services provided after the issuance to the Client of the final Certificate of Payment, or in the absence of a
final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work.
17) Solar Photovoltaic System. The electrical power system will be “PV ready”, based on assumptions of the
kW size, but no PV system will be designed under this proposal.
18) Design of building management system or temperature control system.
19) Design of voice / data equipment (LAN, WAN, PBX, Wireless system, phones, etc).
20) Design of security system including roll down doors, card key, etc.
21) Design of television distribution system.
22) Design of audiovisual systems.
23) Modification of the exterior lighting to exceed current Title 24 zone at site.
24) Undergrounding of street utilities, if applicable.
25) Design of interior utility vault. A pad mounted exterior transformer is anticipated.
26) Preparation of maintenance or operating manuals.
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WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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27) System commissioning.
2.1.3 Extra Services — These are services which arise as a result of unforeseen circumstances during the design or
construction process.
Examples include, but are not limited to:
1) Services resulting from changes in scope or magnitude of the project as described and agreed to under the
Basic Services Agreement.
2) Services resulting from changes necessary because of a construction cost over-run which is outside the
control of Watry Design, Inc.
3) Services resulting from revisions which are inconsistent with approvals or instructions previously given by
the Client.
4) Services resulting from revisions due to the enactment or revision of codes, laws, or regulations
subsequent to the preparation of documents.
5) Services resulting from revisions due to changes required as a result of the Client's failure to render
decisions in a timely manner.
6) Services resulting from Construction Change Orders.
7) Services resulting from corrections or revisions required because of errors or omissions in construction by
the Building contractor or in design by consultants other than Watry Design, Inc. or its subconsultants.
8) Services resulting from construction procedures over which Watry Design, Inc. has no control.
9) Services due to extended design or construction time schedules caused by things beyond our control.
10) Services, including assisting in preparation for litigation or arbitration as witnesses or consultants, in
connection with any public hearing, arbitration, or legal proceedings with respect to the project.
11) Services resulting from damage, as the result of fires, man made disasters, or acts of God.
12) Review and design of alternate or substitute systems except as provided under basic services.
13) Review of additional shop drawing Submittals when occasioned by improper or incomplete Submittals.
14) Overtime work required by the Client.
15) Services rendered for special foundations when the discovery of poor soil conditions is made after
execution of this Agreement. Examples include, but are not limited to: deep foundations such as driven
piles or drilled piers, mat footings, structural grade slabs, and grade beams.
16) Reviews of change orders that are the result of Owner generated changes, or are generated by other
disciplines and/or consultants.
END OF EXHIBIT A
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Optional Plaza
Design Task
Future Phases
(By Others)
Existing to Remain
Temporary
Connection
to Garage
Existing to
Remain
ATTACHMENT A
Approximate
Limit of
Work
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