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HomeMy WebLinkAbout05-09-2018 JH Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, May 9, 2018 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, May 9, 2018 at 5:33 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Vice Chair Toni Kincaid. ROLL CALL: Vice Chair Toni Kincaid, Committee Members Chuck Crotser, Dorothy Sundbye, PRC Liaison Keri Schwab TARDY: ABSENT: Kathi Settle, Bob Gordon STAFF: Dave Setterlund, Recreation Supervisor; Kelsey Hitchen, Recreation Specialist Public Comment Lois Croster CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of the Minutes ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE COMMITTEE FOR MARCH 14, 2018. MOTION BY COMMITTEE MEMBER CROSTER, SECOND BY COMMITTEE MEMBER SUNDBYE, AND CARRIED 4:0:0 to approve the minutes of Regular Meeting of March 14, 2018 as presented. AYES: KINCAID, CROTSER, SUNDBYE, SCHWAB NOTES: NONE ABSTAIN: NONE ABSENT: SETTLE, GORDON Page 2 item 3 “OF” should be deleted Consideration of Financial Reports and Expenditures ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR MARCH 14, 2018, FISCAL YEAR 2017-18 MOTION BY COMMITTEE MEMBER SUNDBYE, SECOND BY COMMITTEE MEMBER CROSTER, CARRIED 4:0:0: to approve the March, 14, 2017 Financial Report as presented. AYES: KINCAID, CROTSER, SUNDBYE, SCHWAB NOTES: NONE ABSTAIN: NONE PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jack House Committee DRAFT - MINUTES 2 ABSENT: SETTLE, GORDON Discussion- City attorney charging a consulting fee PUBLIC HEARINGS AND BUSINESS ITEMS 2. Consideration of Sunday rentals (Setterlund – 5 min) Staff Member Setterlund: Delivered staff report regarding the status of Sunday Rentals Public Comment None Committee Comments MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER CROSTER, CARRIED 4:0:0: to reinstate Sunday rentals. AYES: KINCAID, CROTSER, SUNDBYE, SCHWAB NOTES: NONE ABSTAIN: NONE ABSENT: SETTLE, GORDON 3. Presentation: Staff Report to Provide an Update of the Management, Maintenance and Operational Analysis of the Jack house Project (Setterlund – 20 Minutes) Staff Member Setterlund: Delivered staff report regarding Management, Maintenance, and Operations Analysis. Four foundations that will come back with deliverables. Public Comment Committee Comments CROSTER Question: Transcription Software? Start asking questions mid-May. SCHWAB Question: What are the answers of the interviews being used for? December is a bad month. Is it reasonable for us to get those things done in those months? 4. Presentation: Staff Report for Jack house 2018 Season Programming (Setterlund – 20 Minutes) Staff Member Setterlund: Closed annually for grass maintenance and house cleaning. Tours every second Sunday of each month. First Sunday of the year Mother’s Day concert. Facility person will be there while it is open. Public Comment Lois Croster -No Fees for Tours? When did this discussion happen? Committee Comments CROTSER-Mother’s Day concert marketing. KINCAID Upcoming events in print does that cost? Ask for Docents? KINCAID- Get people through the house, WOW Week. CROTSER- Need more board members 3 MOTION BY COMMITTEE MEMBER CROSTER, SECOND BY COMMITTEE MEMBER SUNDBYE, CARRIED 4:0:0: to meet every other month. AYES: KINCAID, CROTSER, SUNDBYE, SCHWAB NOTES: NONE ABSTAIN: NONE ABSENT: SETTLE, GORDON 5. Presentation: Staff Report and Parks and Recreation and Agenda Forecast (Setterlund – 5 minutes) • April 9 Kiwanis Centennial Garden Grand Opening • April 21 SLO Triathlon Registration Open MLB Clinic • April 26 Night Golf Ended • May 7 Registration Opens Classes and Activates • May 11 Youth Services Kinder Registration • May 13 Mother’s Day Concert • May 19 Monster Skate SLO Bike Rodeo Hawthorne Elementary School • May 26 Ranger Work Day Cerro San Luis Agenda Forecast: Public Comment Committee Comments June, July, August- Frist Sunday of the month, Brunch at the park 6. Communication as needed: KINCAID- Question about Sr. Center agreement/ Mitchell park. What does the $200,000 go to? Painting? Foundation money going towards what getting the pictures back on the wall? KINCAID- Would like to know what the questions being asked are. ADJOURNMENT Meeting adjourned at 6:17 p.m. to the next Jack House Committee Meeting on Wednesday, June 913, 2018 at 5:30 p.m. at the Parks and Recreation Conference Meeting Room located at 1341 Nipomo St, San Luis Obispo, CA 93401.