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Home My WebLink About07-02-2019 Item 10 - Consider creating a 2020 Council Compensation Committee Department Name: Administration Cost Center: 1021 For Agenda of: July 2, 2019 Placement: Business Estimated Time: 20 Minutes FROM: Greg Hermann, Deputy City Manager Prepared By: Teresa Purrington, City Clerk SUBJECT: CONSIDER CREATING A COUNCIL COMPENSATION COMMITTEE FOR 2020 RECOMMENDATION Discuss and consider creating a Council Compensation Committee for 2020, which would: 1. Review the full Council compensation package and make recommendations to the City Council no later than May 1, 2020, and 2. Review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. DISCUSSION Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years. Recommended adjustments would then become effective the following January for the next two-year period. The Council Policies and Procedures Section 2.6 specifies that a five-member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Additionally, in 2001 Council adopted Resolution No. 9189, directing a review of compensation for Architectural Review Commissioners and Planning Commissioners in conjunction with its periodic review of Council compensation. When the committee has been convened, past practice has been that Council Members nominated individuals to serve on the committee by submitting names to the City Clerk. The City Clerk recruited individuals using the following criteria: 1) by calling first those qualified to serve who received more than one nomination and 2) by contacting one nominee from each Council Member who had submitted recommendations. In the past, in the event that a member was unavailable for a committee meeting, Council has appointed alternates. Committee Members who have served in the last 10 years are listed in Attachment A. If the Council opts to proceed with the full committee review, staff would recommend that the City Clerk receive names of individuals from Council members by August 1, 2019, that the City Clerk confirm interest with individuals suggested and that the names of all interested individuals be presented to Council and the public for discussion at the August 20, 2019 City Council meeting. Packet Pg. 177 Item 10 If the Council’s decision is to proceed with the process, Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the committee, as follows: The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows: The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. Previous Council or Advisory Body Action The last review of the Council, Planning Commission and Architectural Review Commission compensation was in 2018. At that time Resolution No. 10886 (2018 Series) was adopted increasing compensation for the Mayor, Council Members and Commissioners. (Attachment B) In 2010, 2012 and 2015, the Council elected to defer appointing a Council Compensation Committee. Policy Context As previously stated, Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years and Resolution No. 9189 (2001 Series) provides that Planning Commission and Architectural Review Commission compensation will be reviewed with the biennial review of the Council compensation. Public Engagement No public engagement has been done for this item however the public will have an opportunity to comment on this at the meeting. Furthermore, should council appoint a committee, these meetings will be open to the public and any recommendations will be presented at a publicly noticed meeting. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. Packet Pg. 178 Item 10 FISCAL IMPACT Budgeted: Yes Budget Year: FY 2019/20 Funding Identified: N/A Fiscal Analysis: Funding Source Funding expended to date (All Fiscal Years) Total one-time project costs (excluding ongoing annual costs) Future ongoing annual costs (maintenance/operational) N/A The cost to staff a Council Compensation Committee is anticipated every two years when the budget it approved for the City Clerk’s office. ALTERNATIVES Council could decide to forego the creation of the Council Compensation Committee and limit review to a Council determination to maintain the compensation set by the 2018 Resolution. Attachments: a - Council Compensation Committee Former Members 2008-2018 b - R-10886 (2018 Series) Council Compensation Packet Pg. 179 Item 10 Council Compensation Committee Former Members 2008 – 2018 2008 Members John Ewan - Previously Elected Official Louise Matheny - Personnel Board Amy Kardel - Citizen-at-Large Steve Mathis - Citizen-at-Large Orval Osborne - Citizen-at-Large Alternates Ken Schwartz - Previously Elected Official Rebecca Ellis - Personnel Board Pierre Rademaker - Citizen-at-Large 2010 Members Council Compensation review not conducted 2012 Members Council Compensation review not conducted 2014 Members John Ewan - Previously Elected Official Marcia Nelson - Personnel Board Amy Kardel - Citizen-at-Large Ken Tasseff - Citizen-at-Large Gordon Mullin - Citizen-at-Large 2016 Members Council Compensation review not conducted 2018 Members John Ewan – Previously Elected Official Frank Guyton – Personnel Board Louise Matheny – Citizen-at-Large Dale Stocker – Citizen-at-Large Brett Strickland – Citizen-at-Large Alternate Louise Justice Packet Pg. 180 Item 10 RESOLUTION NO. 10886 (2018 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, SETTING NEW SALARIES FOR THE MAYOR AND COUNCIL MEMBERS WHEREAS, Charter Section 410 provides for compensation and reimbursement of expenses for the Mayor and Council Members and establishes a procedure for a biennial review by a five -member Council Compensation Committee; and WHEREAS, a five -member Council Compensation Committee was appointed and has met and reviewed Mayor and Council Member compensation in accordance with the procedure provided by the Charter; and WHEREAS, the Council Compensation Committee has determined that the present criteria for compensation remain valid. However, an adjustment is now appropriate particularly in light of the significant demands associated with the official duties of the Mayor and Council Members. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1.. Chapter 2.1 of the Council Policies and Procedures shall be amended to read as follows: Effective the first full payroll period in January 2019, compensation for services rendered in an official capacity shall be provided as follows: Mayor and Members of the City Council shall receive a monthly salary of $1,725 per month for the Mayor and $1,224 per month for the Council Members. 1::: Packet Pg. 181 Item 10 Resolution No. 10886 (2018 Series) Page 2 SECTION 3. Resolution Number 10515 (2014 Series) is hereby repealed and superseded to the extent inconsistent herewith. Upon motion of Council Member Pease, seconded by Council Member Gomez, and on the following roll call vote: AYES: Council Members Gomez and Pease, Vice Mayor Christianson and Mayor Harmon NOES: Council Member Rivoire ABSENT: None The foregoing resolution was adopted this Is' day of May 2018. Mayo Hei i Harmon ATTEST: Teresa Purrington City Clerk APPROVED AS TO FORM: ristine Dietrick Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this 6 3 - day of LAN1 Teresa Purrington City Clerk I' 1::. Packet Pg. 182 Item 10 7/2/2019 Item 10 ‐ Staff Presentation 1 Council Compensation Committee July 2, 2019 Recommendation Discussion to consider appointing a Council Compensation Committee for 2020 1 2 7/2/2019 Item 10 ‐ Staff Presentation 2 Background City Charter Provides for a Biennial Review of the Mayor and Council Compensation – even years Council provided preliminary direction at their annual retreat There has been a workshop regarding Council Compensation hosted by U-40 Council Policies and Procedures specifies: A five-member committee Appointed no later than the last meeting January Recommendations in resolution form to Council no later than the first meeting in May, 2020 Recommendation of the Committee and approved by City Council effective January 2021. Committee Review Responsibility Full Council compensation package: Salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Resolution 10516 (2014) includes review compensation for Planning Commission and the Architectural Review Commission Last review of compensation was in 2018 3 4 7/2/2019 Item 10 ‐ Staff Presentation 3 Committee Recruitment Council Policies and Procedures guidelines: “The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large.” In the past Council Members nominate individuals Committee has been 5 Members with up to 3 Alternates Committee Process Timeline Council Nominations due by August 7 Council appointments during August 20 City Council Meeting Committee meetings September to January 4 – 6 meetings Recommendation to Council February, 2020 5 6 7/2/2019 Item 10 ‐ Staff Presentation 4 Alternatives Use the Advisory Body recruitment process. Increase the number of Committee members Forego Creation of a Compensation Committee until January 2022 Recommendation Discussion to consider appointing a Council Compensation Committee for 2020 7 8 7/2/2019 Item 10 ‐ Staff Presentation 5 Committee Recruitment (Using Advisory Body recruitment) Council appoints a subcommittee who interview & make a recommendation to the full Council City Clerk holds open recruitment advertising in the newspaper, on social media and the city website Accept applications starting July 8 through August 9 Subcommittee recommendation brought to Council at the September 3rd meeting 9