HomeMy WebLinkAboutItem 08 - MOU with First 5 San Luis Obispo County for Child Care Capacity-Building Study
Department Name: Parks & Recreation
Cost Center: 7001
For Agenda of: October 22, 2019
Placement: Consent
Estimated Time: N/A
FROM: Greg Avakian, Parks and Recreation Director
Prepared By: Meghan Burger, Recreation Supervisor
SUBJECT: APPROVE A MEMORANDUM OF UNDERSTANDING WITH FIRST 5 SAN
LUIS OBISPO COUNTY FOR PARTICIPATION IN A MULTI AGENCY
CHILD CARE CAPACITY-BUILDING STUDY
RECOMMENDATION
Approve the proposed Memorandum of Understanding (MOU) with First 5 San Luis Obispo
County and authorize the City Manager to execute the MOU in a form subject to approval of the
City Attorney’s Office.
DISCUSSION
Background
The City provides essential year-round licensed childcare programs for school age children
within City limits, serving over 1,000 children each year (school year and summer
programming). Currently, there are 665 children enrolled in before and after school care at five
City schools (a total of 1,020 care spots provided), with a waiting list for 195 care spots. Spots
are at a premium due to licensing mandates, space limitations, and limited staffing resources.
At the January 23, 2019 Community Forum, under the Housing Major City Goal, including
and/or requiring space for childcare facilities in all large housing developments was listed in t he
top three ideas suggested by the public. In addition, under “New Ideas” for Major City Goals,
promoting quality affordable early childhood education as part of the City’s economic
development plan was listed in the top five new ideas for Council consideration.
At the June 4, 2019 Council Meeting, Council received an in-depth staff report and presentation
on the adoption of the 2019-21 Financial Plan and 2019-20 Budget. At the meeting, Council
requested an update to the Housing Major City Goal Work Program section to update item 12 to:
Coordinate a study to examine the impacts of access to quality and affordable childcare on a
parents' ability to afford housing near employment centers and daily services.
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Staff’s Cross Agency Regional Approach to Identifying Ways to Build Childcare Capacity
City staff has met with representatives from San Luis Coastal Unified School District, County of
San Luis Obispo, First 5 San Luis Obispo County, and Community Action Partnership San Luis
Obispo to discuss participation in a Child Care Capacity-Building Study (“Study”). The goal of
the Study is to establish a suite of viable options for Study participants to facilitate progress
toward the shared vision that all residents and workers in San Luis Obispo County have access to
quality, affordable childcare. The City, San Luis Obispo County, and San Luis Coastal Unified
School District have each committed $20,000 to fund the study. Additional cities in San Luis
Obispo County have expressed interest in contributing financial resources to the study. First 5
San Luis Obispo County will be responsible for the following: (1) manage the Study which
includes advertising an RFP for consultant services, (2) oversee consultant activities and (3)
monitor the consultant’s scope and deliverables. The City agrees to provide a staff liaison to
collaborate with First 5 San Luis Obispo County and the partners listed above. The City will also
provide input regarding the RFP for consultant services and the consultant’s scope and
deliverables. Deliverables important to the City are:
1. Evaluating and analyzing childcare facilities (owned or acquired by MOU partners)
within the City of San Luis Obispo.
2. Providing options for joint- childcare specifically for MOU partner employees.
3. Evaluate potential expansion opportunities and resources available for current City school
aged childcare programs.
Staff is requesting Council approve the proposed draft MOU (Attachment A) with First 5 San
Luis Obispo County and authorize the City Manager to execute the MOU in a form subject to
approval of the City Attorney’s Office. The School District has entered into the same MOU with
First 5 and this approach collectively allows First 5 to proceed with the first partners and add
other partners as momentum grows.
Policy Context
At Council’s direction, and as part of the Housing Major City Goal Work Program, staff was
directed to coordinate a study to examine the impacts of access to quality and affordable
childcare as defined in the adopted 2019-2021 Financial Plan.
Public Engagement
As part of the City’s two-year financial planning process to create its budget appropriations,
extensive public outreach is conducted to assist the City Council in establishing Major City
Goals for the upcoming Financial Plan. The MOU is in response to public feedback voiced at the
Community Forum.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “project” under CEQA Guidelines Sec. 15378.
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FISCAL IMPACT
Budgeted: Yes Budget Year: 2019-2020
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund $20,000 $20,000 $0 $0
State
Federal
Fees
Other:
Total
ALTERNATIVES
1. The City Council could request amendments to the MOU. Should Council request
amendments, they would be provided to First 5 San Luis Obispo County for consideration
and brought back to Council at a future date.
2. Council could elect to not participate in the MOU. That action would be inconsistent with the
direction received in the Major City Goals, and is not recommended.
Attachments:
a - Draft Memorandum of Understanding
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September 26, 2019 Draft – Child Care Study MOU (City of SLO, F5)
Memorandum of Understanding between
The City of San Luis Obispo and
First 5 San Luis Obispo County
This MEMORANDUM OF UNDERSTANDING (MOU) is effective _______, by and between First 5
San Luis Obispo County and the City of San Luis Obispo (City) and is subject to the restrictions and
obligations set forth in this MOU. The terms and conditions of this agreement shall be applicable to First
5 San Luis Obispo County and the City.
WHEREAS the City provides essential year-round licensed childcare programs for school age children
within City limits, serving over 1,000 children each year (school year and summer programming). And
currently there are 665 children enrolled in before and after school care at five City schools (a total of
1020 care spots provided), with a waiting list for 195 care spots. Spots are at a premium due to licensing
mandates, space limitations, and limited staffing resources.
WHEREAS On June 4, 2019 City Council approved a resolution approving the 2019-21 budget,
including direction to partner with regional childcare providers and local agencies. In the Housing Major
City Goal Work Program: the City of San Luis Obispo is committing a portion of the appropriated
funding to coordinate a study to examine the impacts of access to quality and affordable childcare on a
family’s ability to afford housing near employment centers and daily services.
WHEREAS, This Memorandum of Understanding (MOU) entered into by The City of San Luis Obispo
(the City) and First 5 San Luis Obispo County (First 5) defines the terms of participation in a Child Care
Capacity-Building Study (the Study). And
WHEREAS, The County of San Luis Obispo (the County), San Luis Coastal Unified School District (the
District), and Community Action Partnership of San Luis Obispo County (CAPSLO), are other agencies
that have entered into MOUs with First 5 to also participate and fund the Study.
WHEREAS, This agreement establishes a regional focused solution based on partnership, collaboration,
and cooperation in addressing regional childcare needs.
WHEREAS, the goal of the City, First 5 and the other agencies and cities is to establish options for the
region to pursue in trying to achieve the vision that residents and workers in San Luis Obispo County
have access to quality affordable child care.
NOW, THEREFORE, FIRST 5 AND THE CITY DO AGREE TO THE FOLLOWING TERMS:
1. The term of agreement shall end on June 30, 2021.
2. Compensation
2.1. Upon agreement of the general scope of work to be approved by City Manager, commit up to
$20,000 to fund the Study.
3. The City agrees to the following:
3.1. Contract with First 5 San Luis Obispo County as Project Manager (see related First 5
responsibilities below)
3.2. Encourage additional investment/participation by other regional municipalities and the County of
San Luis Obispo.
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September 26, 2019 Draft – Child Care Study MOU (City of SLO, F5)
3.3. Assign a staff liaison to work directly with First 5 and other Study participants (e.g. consultant,
advisory committee) in selecting a consultant, defining consultant scope of service and
deliverables, and providing guidance/support as needed.
3.4. Present Study findings to San Luis Obispo City senior staff and City Council for review.
4. First 5 agrees to the following:
4.1. Contract with the City to serve as Study Project Manager
4.2. Receive up to $20,000 from the City to fund the Study
4.3. Develop a General Scope of Work, to be approved by City Manager.
4.4. Administer a search process for a Study consultant
4.5. Subcontract with the Study consultant; oversee consultant activities; monitor scope and
deliverables
4.6. Participate in a Study Advisory Committee, to be managed through the Local Child Care
Planning Council at CAPSLOMOUs signed by Study partner agencies).
4.7. Support actionable items that emerge from the Study
4.8. Share Study results with the broader community to help mobilize county- and state-wide change.
The term of this MOU shall commence upon signature of this document by all three parties and will
terminate upon the earlier of the following; completion of the tasks identified in paragraphs 1, 2, and 3
above or one-year after commencement. In addition, either party may terminate this MOU without cause
before the term expires by giving thirty (30) days written notice.
This MOU may be modified, in writing, by mutual consent of the parties.
This MOU constitutes the entire agreement between the parties with respect to the subject matter hereof
and supersedes all prior agreements, whether written or oral, concerning the subject matter herein.
AGREED:
Signature: Name Date
(title)
City of San Luis Obispo
Signature: Name Date
(title)
First 5 San Luis Obispo County
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