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HomeMy WebLinkAbout07-10-2019 JHC Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, July 10, 2019 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, July 10, 2019 at 5:31 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Kathi Settle. ROLL CALL: Vice chair: Toni Kincaid, Committee Members: Chuck Crotser, Bob Gordon, Dorthey Sundbye, Keri Schwab, Julie Moore and Chair Kathi Settle TARDY: Dorothy Sundbye ABSENT: Keri Schwab, Chair Kathi Settle STAFF: Dave Setterlund, Recreation Supervisor Public Comment CONSENT AGENDA AND CONSIDERATION OF MINUTES 1. Consideration of the Minutes ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE COMMITTEE FOR MAY 8, 2019. MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE, AND CARRIED 4:0:0 to approve the minutes of Regular Meeting of May 8, 2019 as presented. AYES: KINCAID, CROTSER, GORDON, MOORE NOTES: NONE ABSTAIN: NONE ABSENT: SCHWAB, SETTLE Consideration of Financial Reports and Expenditures ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR END OF YEAR 2019, FISCAL YEAR 2018-19 MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE, AND CARRIED 4:0:0 to approve the minutes as amended of Regular Meeting of May 8, 2019 as presented. AYES: KINCAID, CROTSER, GORDON, MOORE NOTES: NONE ABSTAIN: NONE ABSENT: SCHWAB, SETTLE PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jack House Committee MINUTES 2 Need to correct language in financial report: “Monthly” and “Madonna” PUBLIC HEARINGS AND BUSINESS ITEMS 3. Bylaw and standard language Amendment (Setterlund – 5 min) Recommendation: Approve revised bylaw language (specifically in Article V) – in communication with City Attorney and Parks and Recreation Director MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE, AND CARRIED 5:0:0 to revise the Jack House Committee Bylaw Language AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE NOTES: NONE ABSTAIN: NONE ABSENT: SCHWAB, SETTLE Public Comment: None Committee Comment Crotser - Is this a recommendation for just Article V or the entire bylaws? Kincaid – We should move forward having a meeting every month to keep committee updated Sundbye – Arrived to meeting at 5:35PM 4. OFFICER ELECTIONS (Setterlund – 5 min) MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER CROTSER, AND CARRIED 5:0:0 to elect Chuck Crotser as Chair and Kathi Settle as Vice Chair of the Jack House Committee AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE NOTES: NONE ABSTAIN: NONE ABSENT: SCHWAB, SETTLE Public Comment NONE Committee Comments Kincaid – Would like to nominate Chuck Crotser as Chair and Kathi Settle as Vice Chair Crotser – We should stick to bylaws and conduct elections in April 5. RESTORATION SURVEY (Setterlund – 5 Min) Recommendation: Allocate funds for a Condition Survey – Setterlund met with Kimberly Timbs, owner of Patina Conservation Studios to discuss surveying the condition of the Jack House – opportunity to restore properly – Approve up to $2,000 MOTION BY COMMITTEE MEMBER GORDON, SECOND BY COMMITTEE MEMBER MOORE, AND CARRIED 5:0:0 to approve up to $2,000 to fund a Condition Survey of the Jack House Collection 3 AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE NOTES: NONE ABSTAIN: NONE ABSENT: SCHWAB, SETTLE Public Comment None Committee Comments Moore – Will she come in and tell us how to move forward with our items? Or will she do it herself and fix the issues? (Setterlund: seems she will create a plan and inform us on what needs most attention in the Jack House Collection) Sundbye – Does she catalog the items? Do we have a plan of how to get rid of items? Setterlund – She will not get rid of anything – it’s a way to understand what the home has and how to move forward Kincaid – We should look at the cost and financials Sundbye – Can she help us with the carriage house? 6. Christmas Tree Purchase (Setterlund, Kincaid – 5 Min) Recommendation: Allow funds for purchase of the Christmas Tree Move to another agenda to allow time for research on different Christmas Tree options – reconvene at a meeting closer to December. Public Comment: NONE Committee Comment: Kincaid – Recommend purchasing new Christmas tree since the current one is broken – we had to throw the other one out (Use up to $100 to purchase a Christmas tree) Gordon – Important to get a good tree to last a long time as opposed to a cheap one 7. Agenda Forecast & Staff Updates (Setterlund – 5 Min) Staff report: - SLO Triathlon - Family Campouts - Movies at the Jack House instead of in the Mission Plaza in August - SHELL ASSESMENT - RAILROAD FESTIVAL Comments: Setterlund: Let’s call in Devin Hyfield to discuss security and the procedures of the “host” at the Jack House – especially during events Kincaid: September agenda - replace broken sign out front ADJOURNMENT Meeting adjourned at 6:15 p.m. to the next Jack House Committee Meeting on Wednesday, September 11, 2019 at 5:30 p.m. at the Parks and Recreation Conference Meeting Room located at 1341 Nipomo St, San Luis Obispo, CA 93401.