HomeMy WebLinkAbout07-10-2019 JHC Minutes
1
Regular Meeting- Parks and Recreation Office
1341 Nipomo Street, San Luis Obispo
Wednesday, July 10, 2019
CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday,
July 10, 2019 at 5:31 p.m. in the Parks and Recreation Conference Meeting Room, located at 1341 Nipomo
Street, San Luis Obispo, California, by Chair Kathi Settle.
ROLL CALL: Vice chair: Toni Kincaid, Committee Members: Chuck Crotser, Bob Gordon,
Dorthey Sundbye, Keri Schwab, Julie Moore and Chair Kathi Settle
TARDY: Dorothy Sundbye
ABSENT: Keri Schwab, Chair Kathi Settle
STAFF: Dave Setterlund, Recreation Supervisor
Public Comment
CONSENT AGENDA AND CONSIDERATION OF MINUTES
1. Consideration of the Minutes
ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE JACK HOUSE
COMMITTEE FOR MAY 8, 2019.
MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE, AND
CARRIED 4:0:0 to approve the minutes of Regular Meeting of May 8, 2019 as presented.
AYES: KINCAID, CROTSER, GORDON, MOORE
NOTES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB, SETTLE
Consideration of Financial Reports and Expenditures
ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR END OF
YEAR 2019, FISCAL YEAR 2018-19
MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE,
AND CARRIED 4:0:0 to approve the minutes as amended of Regular Meeting of May 8, 2019 as presented.
AYES: KINCAID, CROTSER, GORDON, MOORE
NOTES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB, SETTLE
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
Jack House Committee
MINUTES
2
Need to correct language in financial report: “Monthly” and “Madonna”
PUBLIC HEARINGS AND BUSINESS ITEMS
3. Bylaw and standard language Amendment (Setterlund – 5 min)
Recommendation: Approve revised bylaw language (specifically in Article V) – in communication with City
Attorney and Parks and Recreation Director
MOTION BY COMMITTEE MEMBER CROTSER, SECOND BY COMMITTEE MEMBER MOORE, AND
CARRIED 5:0:0 to revise the Jack House Committee Bylaw Language
AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE
NOTES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB, SETTLE
Public Comment:
None
Committee Comment
Crotser - Is this a recommendation for just Article V or the entire bylaws?
Kincaid – We should move forward having a meeting every month to keep committee updated
Sundbye – Arrived to meeting at 5:35PM
4. OFFICER ELECTIONS (Setterlund – 5 min)
MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER CROTSER,
AND CARRIED 5:0:0 to elect Chuck Crotser as Chair and Kathi Settle as Vice Chair of the Jack House
Committee
AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE
NOTES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB, SETTLE
Public Comment
NONE
Committee Comments
Kincaid – Would like to nominate Chuck Crotser as Chair and Kathi Settle as Vice Chair
Crotser – We should stick to bylaws and conduct elections in April
5. RESTORATION SURVEY (Setterlund – 5 Min)
Recommendation: Allocate funds for a Condition Survey – Setterlund met with Kimberly Timbs, owner of
Patina Conservation Studios to discuss surveying the condition of the Jack House – opportunity to restore
properly – Approve up to $2,000
MOTION BY COMMITTEE MEMBER GORDON, SECOND BY COMMITTEE MEMBER MOORE,
AND CARRIED 5:0:0 to approve up to $2,000 to fund a Condition Survey of the Jack House Collection
3
AYES: KINCAID, CROTSER, GORDON, MOORE, SUNDBYE
NOTES: NONE
ABSTAIN: NONE
ABSENT: SCHWAB, SETTLE
Public Comment
None
Committee Comments
Moore – Will she come in and tell us how to move forward with our items? Or will she do it herself and fix the
issues? (Setterlund: seems she will create a plan and inform us on what needs most attention in the Jack House
Collection)
Sundbye – Does she catalog the items? Do we have a plan of how to get rid of items?
Setterlund – She will not get rid of anything – it’s a way to understand what the home has and how to move forward
Kincaid – We should look at the cost and financials
Sundbye – Can she help us with the carriage house?
6. Christmas Tree Purchase (Setterlund, Kincaid – 5 Min)
Recommendation: Allow funds for purchase of the Christmas Tree
Move to another agenda to allow time for research on different Christmas Tree options – reconvene at a meeting
closer to December.
Public Comment:
NONE
Committee Comment:
Kincaid – Recommend purchasing new Christmas tree since the current one is broken – we had to throw the other
one out (Use up to $100 to purchase a Christmas tree)
Gordon – Important to get a good tree to last a long time as opposed to a cheap one
7. Agenda Forecast & Staff Updates (Setterlund – 5 Min)
Staff report:
- SLO Triathlon
- Family Campouts
- Movies at the Jack House instead of in the Mission Plaza in August
- SHELL ASSESMENT
- RAILROAD FESTIVAL
Comments:
Setterlund: Let’s call in Devin Hyfield to discuss security and the procedures of the “host” at the Jack House –
especially during events
Kincaid: September agenda - replace broken sign out front
ADJOURNMENT
Meeting adjourned at 6:15 p.m. to the next Jack House Committee Meeting on Wednesday, September 11, 2019 at
5:30 p.m. at the Parks and Recreation Conference Meeting Room located at 1341 Nipomo St, San Luis Obispo,
CA 93401.